1. Attachment-Performance Work Statement (PWS) 23 August 24.pdf

Performance Work Statement

For

B644 CLEANROOM AIR HANDLER UNITS AND EXHAUST FANS PM CONTRACT

Title: Service and Repair Agreement Contract for Cleanroom Air Handler units AHU3, AHU4, AHU5, AHU6, AHU7 and Exhaust Fans EF11, EF12, EF13, and EF20

Document Date: (Updated) August 23, 2024

I. PURPOSE AND SCOPE:

1.1. Purpose. Service Preventative Maintenance (PM) and Repair requirement for Energy System HVAC contractor to perform onsite service and repair of the Air Force Institute of Technology’s (AFIT) Cleanroom VENTROL Air Handler Units; AHU3, AHU4, AHU5, AHU6, and AHU7. These units are required to maintain an operating temperature of between 68-74 degrees Fahrenheit The VENTROL model numbers are:

VC30-76/107-12

VC20-58/83-12

VC16-51/53-12

VC10-27/42-12

VC33-82/107-12

The contractor must also be able to perform onsite PM Service and repair of GREENHECK Exhaust Fan systems EF11, EF12, EF13, and EF20 located above and rooftop of AFIT Cleanroom. These units are used to exhaust fumes from the Cleanroom Hood Blower systems along with Gas cylinder storage cabinets. The GREENHECK Exhaust Fan models are:

10-BISW-41-X-10-1

16-BISW-41-X-10-1

18-AFSW-41-X-10-1

20-AFSW-41-X-10-1

The contractor must have experience servicing and repairing both VENTROL Air Handler Units along with GREENHECK Exhaust Fan systems. This will include scheduled preventative maintenance and supplying supporting parts such as filters and belts for motors. The contractor must be able to come to Wright-Patterson AFB, OH without needing escorted base passes. The AHU’s and Exhaust fans must be properly maintained to perform in a 24/7 operation in support of the AFIT Cleanrooms laboratories.

1.2. Scope. This service call will involve the contractor to travel to AFIT and service/repair Cleanroom Air Handlers and Exhaust systems. The contractor will:

1) SCHEDULED MAINTENANCE SERVICE PROGRAM (PM)

Routine maintenance inspections are performed throughout the year. Section 4 below Service/Inspections provides a list of the schedules and types of inspections.

Minimum Inspections for the Air Handler units should be performed Quarterly, Semi-Annually, and Annually. Minimum Inspections for the Exhaust systems should be performed Semi-Annually and Annually.

See Attached Spreadsheet for PM Intervals.

Expected Period of Performance (PoP)

Ventrol Air Handling Maintenance PM Intervals

30 Sept 2024 - 31 December

1 January 2025 - 31 March 2025

1 April 2025

- 30 June

1 July 2025 - September

Cooling Operation Inspection (COI) 1 X

Heating Operating Inspection (HOI) 1 X

Belt Change (RB) 1 X

Operating Inspection (OI) 2 X X

Filter Change (RF) 4 X X X X

Exhaust Fans (EF11, EF12, EF13, EF20) Maintenance *

Belt Change (RB) 1 X

* Exhaust fans EF12,13 and 20 are on the rooftop outdoors and may be safer to change in warmer weather.

2) EMERGENCY SERVICE

Emergency service and repairs are available on a 24-hour-per-day basis and will be invoiced at the prevailing straight-time or overtime agreement rate.

3) REPLACEMENT PARTS

Parts and materials shall be provided as authorized and invoiced extra to the Agreement price if the customer does not provide parts and materials. Filters and belts are included in quote.

4) SERVICE/INSPECTIONS

The contractor agrees to inspect, maintain and repair the equipment listed below according to the terms of this Agreement, including the “Scope of Services” and “Terms and Conditions” sections hereof.

Service/Inspections Provided:

OI = Operating Inspection COI = Cooling operation Inspection

HOI = Heating Operating Inspection RB = Belt Change RF = Filter Change

Name of Building Goes Here

QUANTI

TY

EQUIPMENT

DESCRIPTION

MODEL # SERVICE TO BE PERFORMED &

FREQUENCY

List Code and Frequency (i.e., PT(3))

5 Ventrol Air-Handling Units COI (1), RF (4), OI (2), HOI (1), RB (1) 4 Exhaust Fans (EF11, EF12, EF13, and EF20)

OI (2),

RB (1)

II. SERVICE DELIVERY SUMMARY:

The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance Objective PWS para. Performance Threshold Cleanroom Air Handler and Exhaust System Services

1.2. Scheduled after Award

41 pre-filters per quarterly change / 27 box-filers per year

III. GOVERNMENT FURNISHED ITEMS:

3.1. AFIT will make available to the contractor all existing equipment accessories, history of failures, and information on general usage of the Cleanroom Air Handler and Exhaust Fan systems to assist the vendor in troubleshooting and repair of the equipment item.

IV. GENERAL INFORMATION:

4.1. Quality Assurance. The AFIT Laboratory Chief & ENG Lab

Technicians will evaluate the contractor technician’s performance under this contract by monitoring their work in the laboratory during troubleshooting and repair of the system. AFIT technicians will then verify the contractor run up and systems are operational prior to the contractor departure. All discrepancies identified by the ENG Laboratory Chief & Lab Technicians will be documented; surveillance of tasks will be performed according to standard inspection procedures or other contract provisions. Any action taken by the contracting officer as a result of surveillance will be according to the terms of this contract.

4.2. Performance Evaluation Meetings. The contractor may request a meeting with the ENG Lab Chief to discuss repair or further evaluation of the Cleanroom Air Handling and Exhaust Fan systems.

4.3. Physical Security. The contractor shall be responsible for safeguarding all government property provided for contractor use. The ENG assigned technician will be responsible for monitoring the contractor at all times while they are in AFIT.

4.4. English Language Requirement. The contractor personnel engaged in performance of this contract shall read, understand, speak, and write English proficiently to be able to communicate with the ENG Lab Chief and Technical staff during periodic unscheduled monitoring or whenever communications is required by both parties.

ATTACHMENT 1: PM SCHEDULE

Expected Period of Performance (PoP)

Ventrol Air Handling Maintenance PM Intervals

30 Sept 2024 - 31 December

1 January 2025 - 31 March 2025

1 April 2025

- 30 June

1 July 2025 - September

Cooling Operation Inspection (COI) 1 X

Heating Operating Inspection (HOI) 1 X

Belt Change (RB) 1 X

Filter Change (RF) 4 X X X X

Exhaust Fans (EF11, EF12, EF13, EF20) Maintenance *

Belt Change (RB) 1 X

* Exhaust fans EF12,13 and 20 are on the rooftop outdoors and may be safer to change in warmer weather.