Afdw pacom FY26 forum

Pacific Air Forces seeks comprehensive operational, logistical, and technical services for the FY26 AFDW PACOM Forum military personnel exchange conference in Sydney, Australia, September 21–23, 2026, with proposals now due 7:00 PM HST Sunday, September 13, 2026 (extended by Amendment 01 issued September 11).

This is an unrestricted, firm fixed-price acquisition with no set-aside. Place of performance is Barangaroo NSW 2000, Australia. The NAICS code is 721110 (Hotels except Casino Hotels and Motels); PSC is M1FB (Operation of Recreational Buildings).

Contractor shall deliver project management; venue and logistics coordination for four dedicated spaces including a primary conference room (70–100 capacity, Cabaret setup), upper leadership private conference room (25 capacity, Boardroom setup), dedicated breakout room (12–20 capacity), and dining area; audiovisual and IT coordination providing high-definition projection, broadcast-quality video streaming for remote attendees, robust power distribution, high-speed network connectivity, and on-site technical personnel maintaining 99.9% system uptime; registration and data management with secure online portal and professional badge distribution; on-site coordination and catering management with daily breakfast and working lunches compliant with Joint Travel Regulations Section 0302; safety and security coordination with licensed personnel; and post-event administrative finalization with comprehensive reporting within 14 days.

Key personnel must include a Project Manager with minimum five years' experience managing large-scale defense or government conferences on-site throughout execution, and a Lead Audiovisual Technician with professional technical event production certifications and minimum three years' experience operating integrated AV and IT systems. Performance standards mandate 100% milestone completion on schedule, 100% venue readiness, 99.9% seamless AV/IT uptime during active sessions, and zero unauthorized fees or surcharges.

Technical proposals are limited to five pages and evaluated subjectively (Outstanding, Good, Acceptable, Unacceptable) based on Performance Work Statement compliance. Only technically acceptable proposals receive price evaluation. Award goes to the responsible offeror providing best value based on technical capability and price. Contracting Officer is Hanae Phillips; Brianna Davis is additional point of contact.