RFQ_AFDW PACOM FY26 FORUM.pdf

AFDW FY26 PACOM Forum

FA521526Q0046

1. Solicitation Overview

This is a United States Government solicitation for commercial services prepared in accordance with the format in Revolutionary Federal Acquisition Regulations (FAR)

Overhaul (RFO) Part 12 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested.

The solicitation is issued as a Request for Quotes (RFQ).

Solicitation Number: FA521526Q0046

NAICS: 721110

Contract Type: Firm-Fixed Price (FFP)

Type of Set-Aside: None

2. Contact Information

766 Enterprise Sources Squadron (766 ESS)

560 Central Ave, Building 287

Joint Base Pearl Harbor Hickam, Hawaii 96860 United States

POC: Brianna Davis, Civ, Contracting Officer, +1 (808)-789-3171, brianna.davis.6@us.af.mil

POC: Hanae Phillips, 2d Lt, Contract Specialist, +1 (808)-789-3169, hanae.phillips.1@us.af.mil

3. Proposal Submission Instructions in accordance with (IAW) RFO 52.212-1

Proposals must be submitted via email to POC(s) above and must include:

1. Solicitation number

2. Offerors contact info (name, address, POC, CAGE, SAM UEI [if applicable])

3. Technical description of offered service

4. Performance schedule

5. Price and discount terms

6. Statement of agreement with solicitation terms

7. Completed clauses and provisions document (see Attachment 3). This may be completed in SAM.gov if you have an active registration.

Failure to provide all information above may result in the proposal being considered non-responsive.

Proposals Due Date: Vendor proposed documents in response to this RFQ shall be provided via email to the POCs identified above NLT 6:00 PM HST, 11 September 2026.

4. Payment Terms

The US Government is prepared to make a limited advance payment consisting of the agreed catering minimum and a negotiated portion of the meeting space rental charges, with all such amounts applied as a credit to the final bill. The Contractor shall take all reasonable steps to avoid and mitigate any additional costs and shall not assess, incur, or pass through charges in excess of the contracted amounts unless expressly authorized in writing by the US Government Contracting Officer in advance. The final invoice shall be limited solely to the remaining unpaid balance of the contracted costs, after application of all advance payments, and shall exclude any unapproved overages, incidental charges, administrative fees, or other amounts not expressly included in the contract.

Payments shall be invoiced and paid in United States Dollar (USD $)

5. Evaluation Criteria IAW RFO 52.212-2

The provision at RFO 52.212-2, Evaluation - Commercial Products and Commercial Services, applies to this acquisition, in addition to the following Addenda:

Addendum, RFO 52.212-2, Evaluation - Commercial Products and Commercial Services, is hereby tailored as follows:

The United States Government will award a single firm-fixed price (FFP) purchase order resulting from this solicitation to the responsible offeror whose quote conforming to the solicitation will be most advantageous to the US Government, price and other factors considered, and determined as the best value. For this RFQ, best value means a single award shall be made to the responsible contractor whose services are technically acceptable, quotes a fair and reasonable total price, and has an acceptable performance schedule, all IAW the PWS. The following two (2) factors shall be used to evaluate proposals:

1. Technical capability of the services proposed to meet the US Government’s requirement IAW the Performance Work Statement (PWS) (Submit one copy).

Additional “credit” may be given for exceeding established standards via additional accommodations that exceed the US Government’s requirements. Vendors are highly encouraged to submit commercial product literature, which represents the specifications of quoted items.

The US Government technical evaluation team shall evaluate the technical proposals on a subjective basis, based upon meeting the services required IAW attached PWS, assigning ratings as follows:

Rating Description

Outstanding The quote demonstrates a technical approach that meets the requirements of the solicitation and contains multiple accommodations that exceed the requirements by an exceptional value.

Good The quote demonstrates a technical approach that meets the requirements of the solicitation and contains at least one accommodation that exceeds the requirements by some value.

Acceptable The quote demonstrates a technical approach that meets the requirements of the solicitation.

Unacceptable The quote does not meet the requirements of the solicitation.

2. Price (Submit one copy of Attachment 2). All unit prices provided shall be rounded to the nearest United States Dollar (USD $). Fill in the Unit Price for each

Contract Line Item (CLIN) and SubCLIN. On the Basis of Estimate (BOE) tab, enter price element supporting information. Provide a comprehensive BOE that justifies all quoted costs, demonstrating a thorough understanding of the requirements and sound cost estimation.

Only those quotes determined to be technically acceptable will be evaluated on price. If the quote received is determined to be unacceptable, the vendor will be excluded from competition and will not be considered for award. Only those quotes determined to be technically acceptable, either initially or as a result of any clarifications or exchanges, will be considered for award. However, Offerors are reminded that the Government reserves the right to award this effort based on the initial proposal, as received, without any clarifications or exchanges.

Contractors are not required, but are suggested to have an active registration in the System for Award Management (SAM) website. Contractors with an active registration may submit their FAR/DFARS Representations and Certifications electronically via the System for Award Management (SAM) Web site located at https://sam.gov/

Contractors without an active registration in SAM are required to return Representations and Certifications in the attached solicitation clauses and provisions. (see Attachment 4)

Proposals shall not exceed the following page limitations.

a. Technical Capability: 5 pages, not to include a cover sheet.

b. Price: Attachment 2, Price Quote Spreadsheet; and any additional information and format as applicable

c. Completed clauses and provisions document (see Attachment 3). This may be completed in SAM.gov.

6. Attachments

1. PWS_AFDW PACOM FY26 FORUM_10SEP26

2. Price Quote Spreadsheet

3. Solicitation_ FA521526Q0046 https://sam.gov/