Atch 2_Price Quote Spreadsheet.xlsx

This is a Price Quote Spreadsheet (Attachment 2) for Request for Quote FA521526Q0046 issued by the Department of the Air Force Pacific Air Forces for the AFDW PACOM FY26 Forum conference scheduled for 21-23 September 2026. The spreadsheet is a pricing template requiring offerors to provide unit prices for a comprehensive conference package delivered on a firm-fixed-price (FFP) basis for one lot. Pricing must be submitted in whole United States Dollars and is structured with two sub-CLINs: an Initial Deposit (CLIN 000101) and Final Payment (CLIN 000102), with the total CLIN 0001 amount equaling the sum of both sub-CLINs.

The spreadsheet includes a Basis of Estimate (BOE) section requiring offerors to provide supporting detail for three primary cost categories: Conference/Meeting Room Rates, Audio Visual Services, and Catering/Food & Beverage Packages. The conference package must address operational, logistical, and technical services for approximately 69 personnel in a large event space, boardroom for office/secretariat functions, and breakout rooms configured for working lunches. Offerors must account for registration, badging, on-site desk operations, AV/IT systems, security coordination, catering management compliant with Joint Travel Regulations (JTR) 0302 and Air Force Instruction (AFI) 16-107, and post-event reporting and bill reconciliation. This solicitation carries a quick response due date given the September 2026 conference dates.