Aeromedical Case Management Support
Closed Pre-Solicitation Posted
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- Solicitation number
- FA664326_SG001
- Agency
-
Reserve Command
Air Force, Department of Defense
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 541611 Administrative Management and General Management Consulting Services
- PSC
- R499 Support- Professional: Other
- Place of performance
- Warner Robins, Georgia 31098, United States
- Points of contact
-
- Biannica Glay biannica.glay@us.af.mil (478) 327-0439
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of the Air Force Reserve Command is conducting market research for aeromedical case management support services through a Request for Information (RFI) posted on January 28, 2026, with responses due by February 10, 2026 at 2:00 pm EST. The procurement involves non-personal case management support for the Aerospace and Operational Medicine Division at Headquarters Air Force Reserve Command, supporting medical readiness across more than 70,000 reserve personnel. Key service areas include aeromedical case processing, program administration and reporting, and unit and member customer support across 69 units in three Air Forces. Required qualifications include military experience with physical exams and aeromedical standards, proficiency with specialized military medical systems (AIMWTS, PEPP, AMWG, MSD), knowledge of medical terminology and flying classifications, and proficiency with Microsoft Office applications. Contractor personnel must obtain and maintain an active Tier 1 security clearance within 60 days of contract start and complete mandatory training in DoD Information Assurance Cyber Awareness, HIPAA/Privacy, and Derivative Classification. Interested vendors should direct inquiries to the Contracting Officer, Ms. Biannica Glay, at biannica.glay@us.af.mil.
This RFI is market research only and does not include set-aside designations, with no incumbent contractor identified in the available materials. The estimated historical workload is 6,602 monthly actions totaling 532 hours per month across all service areas, with performance occurring primarily at Robins Air Force Base in Warner Robins, Georgia, though telework and remote work are approved with Contracting Officer Representative coordination. The contract term is structured as one year base plus four option years, with a 30-day phase-in and 30-day phase-out period bracketing contract performance. Normal operational hours are 0800 to 1600 EST Monday through Friday, with core availability required during 0900 to 1500 EST. No specific award value or budget range is disclosed in this pre-solicitation notice. The Contracting Officer may host one-on-one meetings with potential offerors who provide adequate RFI responses, without further public notice, as permitted under FAR 15.201(c)(4).
Notice text
CONTRACTING OFFICE ADDRESS
Department of the Air Force, Headquarters (HQ) Air Force Reserves Command (AFRC)/PK, Robins Air Force Base – 741 Lakeside Dr, Warner Robins, Georgia 31098.
POINT OF CONTACT
Contracting Officer - Ms. Biannica Glay at biannica.glay@us.af.mil
All responses shall be submitted no later than Tuesday, 10 February 2026 by 2:00 pm EST.
REQUIREMENT DESCRIPTION
This is a Request for Information (RFI), NOT a Request for Quote (RFQ) or Request for Proposal (RFP). This RFI will be utilized for market research purposes ONLY, in order to assist with the planning and potential procurement of Aeromedical Case Management services.
An in-depth description of services may be found in Attachment 1 – Case Manager Performance Requirements (Draft PWS). Please note, this is a Draft Performance Work Statement (PWS) and is subject to change throughout acquisition planning.
The information provided in the RFI is subject to change and is not binding on the Government. Responses to these notices are not offers and cannot/will not be accepted by the Government to form a binding contract. All submissions become Government property and will not be returned.
PURPOSE
The purpose of this notice is to conduct additional market research for a known agency requirement. The Government seeks industry comments in response to specific questions listed below.
The responses/feedback received in response to this notice will be used to identify and resolve concerns regarding the acquisition strategy to include: feasibility of the requirement, commerciality, and industry standards.
IAW FAR 15.201(c)(4), the Contracting Officer may host one-on-one meetings with any or all potential offerors who provide an adequate response to the RFI/SS, without further public notice.
NAICS CODE
Tentative North American Industrial Classification System (NAICS) Code is 541611 – Administrative Management and General Management Consulting. Please NOTE: this is a tentative NAICS Code and may be subject to change as a result of additional market research.
ANTICIPATED CONTRACT TYPE/PERIOD OF PERFORMANCE
The anticipated contract will be a Firm-Fixed Price contract. Period of Performance: one (1) 12-month Base Period with four (4) subsequent 12-month Option Periods. The resultant contract award will include FAR clause 52.217-8, Option to Extend Services for a period of performance not to exceed a six (6) month extension of services. The total period of performance shall not exceed five (5) years excluding the additional six (6) months if FAR 52.217-8, Option to Extend Services is exercised.
PROJECTED CONTRACT AWARD DATE
On/about August 2026
INFORMATION REQUESTED
All interested vendors must submit their responses by completing the 16-question survey at the following link:
https://forms.osi.apps.mil/r/R3pCjJzvgd
A complete and sufficient response to all questions is mandatory. The Contracting Officer will deem submissions with incomplete or insufficient answers unacceptable.
Please be advised that a capabilities statement or brief is not requested and should not be submitted. Only responses provided through the official Microsoft Forms link will be considered.
The Contracting Officer will review and consider all responses and/or questions received. However, the Contracting Officer is not required to implement any of the feedback and/or suggestions received. The Contracting Officer will not provide a written and/or verbal response to any questions received.
Files
| File | Type | Posted |
|---|---|---|
| ATTACH 1 - Case Manager Performance Requirements.pdf |
Notice history
| Notice | Type | Posted |
|---|---|---|
| Aeromedical Case Management Support | Solicitation | |
| This notice | Pre-Solicitation |
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