Administrative Assistant Support Services

Added: Sep 18, 2015 8:33 am  

This is a combined synopsis/solicitation for commercial items Set Aside for HUB-Zone Business, prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation for proposals and a written solicitation will not be issued.

 

All proposals received prior to 23 September 2015 at 1:00PM Central Daylight Savings Time (CDT) will be considered by the Government. The combined synopsis/solicitation number is W9124J-15-T-0039 and it is issued as a Request for Proposal.

 

DESCRIPTION OF SERVICES OR SUPPLIES: 

 

The Mission and Installation Contracting Command Center, at Fort Sam Houston, TX, has a requirement for the Brooke Army Medical Center (BAMC) for administrative assistant services in two positions, one at the Office of the Commander and another at the Visitor Bureau.  The position with the Office of the Commander will manage the ever increasing number of "staff actions" that flow within, into, and out of a headquarters of the size and import of BAMC. The position at the Visitors Bureau will manage the ever increasing number of gifts to recovering Warfighters and the organization at large.   The proposed contract period of performance will be for a 12-month base and two (2) 12-month options, from 01 October 2015 to 30 September 2018.

 

Email proposals to israel.gutierrez1.civ@mail.mil and maria.d.cachola.civ@mail.mil.

 

This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Regulation.  Only emailed requests received directly from the offerors are acceptable. NAICS code is 561110, size standard $7.5 Million.

 

Additional Information:

 

•1.       Offerors must register with the Wide Area Workflow (WAWF).  Payment will be made by electronic funds transfer through Defense Finance and Accounting Service (DFAS).  The offeror that is awarded the contract must follow the instructions required for electronic submission of invoices on WAWF https://wawf.eb.mil.

 

•2.       System for Award Management (SAM) Registration is required in order for an offeror to receive a Government contract, so interested offerors are highly encouraged to register.  For more information on this requirement, please visit https://www.sam.gov.    If you were registered in CCR and ORCA, your organization's information is already in SAM.  However, you are required to set up a SAM account and migrate your CCR roles. 

 

•3.       Fill out FAR clause 52.212-3 (Offeror Representations and Certifications) or reference to electronic copy of Representation and Certifications on the System for Award Management website (https://www.sam.gov).

 

•4.       Submission requirements for all offerors are identified by addendum on FAR Clause 52.212-1. Offeror is directed to pay special attention to FAR Clause 52.212-1 and 52.212-2 when submitting proposal.

 

•5.       Offers will be evaluated as identified in FAR Clause 52.212-2, incorporated into this solicitation.

 

•6.       PROPOSALS MUST INCLUDE OFFEROR'S COMPANY NAME, COMPANY ADDRESS, TAX ID, CAGE CODE AND DUNS NUMBER.

 

•7.       The offeror shall provide the name, title and telephone number of the company/division point of contact regarding decisions made with respect to your proposal and who can obligate your company contractually.  Also, identify those individuals authorized to negotiate with the Government. 

 

•8.       Questions must be submitted no later than 20 September 2015 at 3:00 PM CDT via email to israel.gutierrez1.civ@mail.mil and maria.d.cachola.civ@mail.mil.  Proposal must be submitted no later than 23 September 2015 at 1:00 PM CDT.

 

•9.       Points of contact for submission of offer:

 

Contract Specialist:  Israel Gutierrez, israel.gutierrez1.civ@mail.mil, (210) 466-2208.

Contracting Officer:  Maria Cachola, maria.d.cachola.civ@mail.mil. (210) 466-2207.

 

CLAUSES APPLICABLE TO THIS SOLICITATION AND RESULTING CONTRACT

 

CLAUSES INCORPORATED BY REFERENCE -

The following provisions and clauses apply to this acquisition and can be viewed in full text at http://farsite.hill.af.mil/vffara.htm 

 

52.202-1	Definitions	NOV 2013
52.203-3	Gratuities	APR 1984
52.203-6	Restrictions on Subcontractor Sales to the Government	SEP 2006
52.203-12	Limitation On Payments To Influence Certain Federal Transactions	OCT 2010
52.204-7	System for Award Management	JUL 2013
52.204-9	Personal Identity Verification of Contractor Personnel	JAN 2011
52.204-10	Reporting Executive Compensation and First-Tier Subcontract Awards	JUL 2013
52.204-13	System for Award Management Maintenance	JUL 2013
52.204-14	Service Contract Reporting Requirements	JAN 2014
52.209-9	Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment	AUG 2013
52.209-10	Prohibition on Contracting with Inverted Domestic Corporations	DEC 2014
52.212-4	Contract Terms and Conditions--Commercial Items	MAY 2014
52.216-1	Type Of Contract	APR 1984
52.219-1	Small Business Program Representations	OCT 2014
52.219-3	Notice of HUB-Zone Set-Aside or Sole Source Award	NOV 2011
52.219-6	Post-Award Small Business Program Representation	APR 2012
52.219-8	Utilization of Small Business Concerns	OCT 2014
52.219-13	Notice of Set-Aside of Orders	NOV 2011
52.219-14	Limitations on Subcontracting	NOV 2011
52.219-28	Notice of Total Small Business Set-Aside	NOV 2011
52.222-3	Convict Labor	JUN 2003
52.222-17	Nondisplacement of Qualified Workers	MAY 2014
52.222-19	Child Labor - Cooperation with Authorities and Remedies	JAN 2014
52.222-27	Affirmative Action Compliance Requirements for Construction	FEB 1999
52.222-41	Service Contract Labor Standards	MAY 2014
52.222-43	Fair Labor Standards Act and Service Contract Labor Standards-Price Adjustment (Multiple Year and Option Contracts	MAY 2014
52.222-50	Combating Trafficking in Persons	MAR 2015
52.225-13	Restrictions on Certain Foreign Purchases	JUN 2008
52.225-25	Prohibition on Contracting with Entities Engaging in Certain Activities or Transactions Relating to Iran-- Representation and Certifications.	DEC 2012
52.228-5	Insurance - Work On A Government Installation	JAN 1997
52.232-1	Payments	APR 1984
52.232-18	Availability of Funds	APR 1984
52.232-39	Unenforceability of Unauthorized Obligations	JUN 2013
52.232-33	Payments by Electronic Funds Transfer - System for Award Management	JUL 2013
52.233-2	Service Of Protest	SEP 2006
52.233-3	Protest After Award	AUG 1996
52.333-4	Applicable Law for Breach of Contract Claim	OCT 2004
252.201-7000	Contracting Officer's Representative	DEC 1991
252.203-7000	Requirements Relating to Compensation of Former DoD Officials	SEP 2011
252.203-7002	Requirement to Inform Employees of Whistleblower Rights	SEP 2013
252.204-7006	Billing Instructions	OCT 2005
252.204-7012	Safeguarding of unclassified controlled technical information	NOV 2013
252.209-7004	Subcontracting With Firms That Are Owned or Controlled By The Government of a Terrorist Country	MAR 2014
252.209-7998 (Dev)	Representation Regarding Conviction of a Felony Criminal Violation under any Federal or State Law	MAR 2012
252.209-7999 (Dev)	Representation by Corporations Regarding an Unpaid Delinquent Tax Liability or a Felony Conviction under any Federal Law (Deviation)	JAN 2012
252.226-7001	Utilization of Indian Organizations and Indian-Owned Economic Enterprises, and Native Hawaiian Small Business Concerns	SEP 2004
252.232-7002	Requirements to Inform Employees of Whistleblower Rights	SEP 2012
252.232-7003	Electronic Submission of Payment Requests and Receiving Reports	JUN 2012
252.232-7010	Levies on Contract Payments	DEC 2006
252.237-7010	Prohibition on Interrogation of Detainees by Contractor Personnel	JUN 2013
252.243-7001	Pricing Of Contract Modifications	DEC 1991
252.243-7002	Requests for Equitable Adjustment	DEC 2012

 

CLAUSES INCORPORATED BY FULL TEXT -

 

52.204-8	Annual Representations and Certifications	DEC 2014
52.212-1	Instructions to Offerors--Commercial Items	APR 2014
52.212-3	Offeror Representations and Certification--Commercial Items	MAY 2014
52.212-5 (Dev)	Contract Terms and Conditions Required To Implement Statutes or Executive Orders - Commercial Items (Deviation 2013-O0019)	MAY 2015
52.217-5	Evaluation of Options	JUL 1990
52.217-8	Option To Extend Services	NOV 1999
52.217-9	Option to Extend The Term Of The Contract	MAR 2000
52.222-42	Statement of Equivalent Rates for Federal Hires	MAY 2014
52.252-1	Solicitation Provisions Incorporated By Reference	FEB 1998
52.252-2	Clauses Incorporated By Reference	FEB 1998
52.252-6	Authorized Deviations In Clauses	APR 1984
252.203-7005	Representation Relating to Compensation of Former DoD Officials	NOV 2011
252.204-7011	Alternative Line Item Structure	SEP 2011
252.222-7007	Representation Regarding Combating Trafficking in Persons	JAN 2015
252.225-7050	Disclosure of Ownership or Control by the Government of a Country that is a State Sponsor of Terrorism	DEC 2014
252.232-7006	Wide Area Workflow Payment Instructions	MAY 2013
5152.233-4000	AMC-LEVEL PROTEST PROGRAM	SEP 2011

 

The full text of a solicitation provision may be accessed electronically at this address:  http://farsite.hill.af.mil.

 

CLAUSES INCORPORATED BY FULL TEXT

 

52.212-2     EVALUATION--COMMERCIAL ITEMS (OCT 2014)

 

(a) The Government intends to award a Firm Fixed Priced contract to a single contractor.  The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:  Technical Capability, Price and Past Performance.  Award will be made to the Lowest Price Technically Acceptable offer.  

 

•1.       Technical Capability: (10 Page limit, not smaller than 12 point font, size 8.5 X 11 page) - The Government shall evaluate the offeror's technical proposal on an Acceptable/Unacceptable basis. The proposal will be evaluated based on the offeror's ability to meet the requirements and responsibilities for the position provided in the PWS.  Provide a brief description of how the Offeror will accomplish the requirements of the PWS, with special attention provided to the tasks to be performed listed under section 5.  The proposal should not simply rephrase or restate the Government's requirements, but rather shall provide convincing rationale to address how the offeror intends to meet these requirements.  Offerors shall assume that the Government has no prior knowledge of their experience, and will base its evaluation on the information presented in the offeror's proposal.

 

•2.       Price: No Page limit - Award will be made to the offeror that proposes the lowest price and is determined to be technically acceptable.   The offeror agrees to hold the prices in its offer firm for 120 calendar days from the date specified for receipt of offers.

 

a. This criterion evaluates the overall price to determine if the proposed price is fair and reasonable.  The Government may determine an offer unacceptable if the proposed prices are materially unbalanced which is defined as significantly understated or overstated in relation to the actual cost of that work or when the price is determined not to be fair and reasonable.

 

•b.    Certified cost or pricing data is not anticipated for the award of this contract since adequate competition is anticipated; however, the Government reserves the right to request such information should it become necessary, consistent with Federal Acquisition Regulation (FAR) Subpart 15.4, Contract Pricing.  Only CLIN level pricing information is required; however, if reasonableness can't be established based on price analysis, then other than certified cost and pricing data may be required.

c. Ratings:  Price proposals will be evaluated, but not rated.

 

•B.      Past Performance: Past Performance will be evaluated based on information obtained using internal systems.  Offerors are not required to submit Past Performance information.  The Government will use information obtained using other sources, such as the Past Performance Information Retrieval System (PPIRS) or similar systems.  The offeror will either be deemed acceptable or non-acceptable in this area.  Any offeror which has no relevant Past Performance will be deemed acceptable.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).  The government will also evaluate its option to extend services (see FAR Clause 52.217-8) by adding six (6) months of the offeror's final price to the offeror's total price.  Offerors shall not submit a price for the potential six month extension of services period.  Evaluation of the six month extension period shall not obligate the Government to exercise the option to extend services.

 

(c)  It is the Government's intention to award without discussions.  Offerors are encouraged to present their best technical capability proposal and prices in their initial proposal submission. However, in accordance with (IAW) FAR Part 15.306, should discussions become necessary, the Government reserves the right to hold them. 

 

(d)  If an offeror believes that the requirements in these instructions contain an error, an ambiguity, omission, or are otherwise unsound, the offeror shall immediately notify the contracting officer in writing with supporting rationale.  The offeror is reminded that the Government reserves the right to award this effort based on the initial proposal, as received, without discussions.

 

(e)  The Offer.  The submission of the documentation identified within this section will constitute the offeror's acceptance of the terms and conditions of the Request for Proposal (RFP) and its amendments, concurrence with the Performance Work Statement (PWS), and the proposed contract type. 

 

(f) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

 

(g)  Debriefings.  Upon notification, unsuccessful offerors may request and receive a debriefing.  Offerors desiring debriefing must make their request in accordance with the requirements of FAR 15.505 or 15.506, as applicable.

 

(End of provision)

 

 

Attachment 1:  Bid Schedule

Attachment 2:  Performance Work Statement

Attachment 3:  Wage Determination Number 2005-2521, dated 08 July 2015