Questions_and_Answers_0010681434_administrative_assistant_draft_IV_092115.pdf

1- When will this contract be awarded?

RESPONSE: Target award date is 29 September 2015, subject to availability of funds, with a 01 October 2015 period of performance start date.

2- Is this a new requirement or a follow-on requirement? If so, who is the incumbent contractor currently performing this work and what are the current contract’s number, dollar value, and expiration date?

RESPONSE: This is a follow-on requirement for award #W9124J-11-F-0012 ($309,742.32) and #W9124J-11-F-0018 ($308,184.87), both were awarded to Career Training Concepts, Inc. and both are set to expire 30 September 2015.

3- Are there existing employees currently in place?

RESPONSE: Yes, see response to question 2.

4- Is there any specific qualification, education and certifications for the required position?

RESPONSE: Please refer to PWS Paragraph 1.6.8.2. for position #1 and 1.6.8.3. for position #2.

Prospective employees must possess at least a high school diploma or GED; be fluent in Microsoft Office applications i.e. Word, Excel, PowerPoint, Access, and Outlook; plus, be fluent in English and able to speak, comprehend, read and write in this language.

5- Do we need to provide Price and Technical Capability in separate documents?

RESPONSE: Yes.

6- Is SCA applicable for this contract?

RESPONSE: Yes.

7- How many total estimated number of hours required in the contract?

RESPONSE: 1920 hours per employee position, per fiscal year.

8- If there is an incumbent contractor, and the government is satisfied with the current vendor employees, can the government provide the individuals name and telephone number?

RESPONSE: See response to question 2. The names and phone numbers of current employees will be provided to awardee upon award notification.

9- Given the short proposal time line and the requirement to hire incumbents under FAR 52.222-17, please provide the length of the incumbent employees’ tenure information and rate of pay for pricing purposes. Also please confirm whether they are performing to the Government’s satisfaction.

RESPONSE: Incumbent for position #1 began Feb 2014, while incumbent for position #2 began Nov 2014; both have less than 5 years employment in their respective positions.

10- Why is the proposal due less than 2 weeks from the date the requirement was advertised on FBO?

RESPONSE: Unfortunately the upcoming Fiscal Year end has precluded this requirement from being posted sooner.

11- Most small businesses do not have the resources to hire employees without a contract in place. Will the government allow offerors to include contingent hires supported by a letter of commitment from the contractor?

RESPONSE: Yes.

12- We respectfully request an extension of the due date by one week, to September 30 2015. Can the

Government accommodate this request?

RESPONSE: This request cannot be accommodated as performance starts 01 October 2015.

13- Does the service data of existing incumbents exceed 5 years of employment on their respective positions?

RESPONSE: See response to question 9.

14- The contract type is listed as a FFP in 1.6.6 and the Bid Schedule requires a monthly unit price, but the section on Training Holidays (1.6.4.1.4 and 1.6.4.2.3) states that the Contractor will be paid for the actual hours worked by contract personnel. Which implies a Labor Hours (LH) type contract.

Please clarify. If the contract is based on actual hours worked, for pricing purposes please estimate the number of Training Holidays that may be anticipated in a given FY.

RESPONSE: The contract type for this requirement is Firm Fixed Price (FFP). This is not a Labor Hours Contract.

15- The standard work hours provided calculates to more than 40 hours a week. Can you please clarify what hours of operations will be for the each of the two positions?

RESPONSE: The hours listed in the PWS are broad to allow flexibility in start/end of duty hours. Contractor Employee will be expected to work 40 hours per week.

16- If Overtime is required (1.6.4.1.3 and 1.6.3.2.2) and approved in advance by the COR, will the monthly fixed price be adjusted, or should a certain number of overtime hours be factored into the monthly payment. If the latter, how many hours of overtime are estimated based on historical data?

RESPONSE: No overtime is required or allowed.

17- Will Contractor personnel be permitted to complete the following training: AT Level I Training, OPSEC Training, and iWATCH Training; during work hours and if applicable, on the computers furnished by the Government? Please confirm that the all of the above training courses/curriculum have been developed and will be available for Contractor personnel.

RESPONSE: Yes, contract personnel will be able to access online training and/or attend hospital sponsored OPSEC informational presentations during work hours at no additional cost to the contractor.

18- Please expand on the duties and requirements of the Contractor’s Level II OPSEC coordinator.

Can/should this be 1 of the 2 employees on this contract? AR 530-1 states that a Contractor’s OPSEC coordinator may perform OPSEC duties in a supporting capacity as an OPSEC coordinator so long as they do so under the supervision of a U.S. government employee or service member. Will a Government employee or service member be assigned this role? If yes, is there any conflict with the non-personal services nature of this contract or 1.6.13?

RESPONSE: There will be oversight by a government employee, but he/she will not be the Contractor’s employee’s supervisor. A hospital staff government employee serves as OPSEC Officer providing policy guidance regarding the OPSEC program. No conflict exists with the provisions of paragraph 1.6.13

19- Since the 2 positions on this contract are located in different offices, will 2 SOPs be required? Are

SOPs available that will be made available to the Contractor? Is this a function normally performed by the onsite staff or the Contractors corporate staff?

RESPONSE: The positions are located in the same department but different work sites;

therefore, each position would utilize the respective standard operating policy (SOP) pertaining to their assigned work area.

20- Attachment #1 PRS lists performance objectives in terms of PWS Paragraphs 5, 6, 8 and 9. I am unable to match these paragraphs up to the PWS. Please indicate the page number for each.

RESPONSE: Performance Objective 1: 5.1.1 – 5.1.16 & 5.2.1 - 5.2.7; Performance Objective 2:

5.1.17, 5.2.8, & 5.2.14; Performance Objective 3: 1.6.8.2 & 1.6.8.3; and Performance Objective 4: 5.1.18 – 5.1.26 & 5.2.9 – 5.2.18

21- Is parking available at no cost to contractor staff?

22- Can you confirm the position Wage Determination Rate to be filled is 01020 - Administrative

Assistant?

23- Beside Workers Comp are there any other special required insurance requirements for Ft. Sam?

RESPONSE: No.

24- Will the employees be provided a government computer or will the company have to provide one?

RESPONSE: Please refer to PWS Part 3.