ACT 554 DAT EQ004 – MacLab / ComboLab 696 (VA-17-132183) (VA-17-132183)

INTRODUCTION

The Veterans Health Administration (VHA), Program Contracting Activity Central (PCAC) anticipates soliciting quotations and subsequently awarding a Firm-Fixed-Price contract for Hemodynamic System equivalent to GE MacLab/ComboLab system as part of the initial outfitting of the newly constructed VA Eastern Colorado Health Care System, Replacement Facility located at 1700 N. Wheeling Street, Aurora, CO 80045.



DESCRIPTION

A contract is needed for the Eastern Colorado Health Care System for total of 1 EP/Hemodynamic Recording System (ComboLab Upgrade JSN U4047.CLU for Ep Lab), 1 EP/Hemodynamic Recording System (MacLab JSN U4047.ML for Cathlab), 1 EP/Hemodynamic Recording System (ComboLab Upgrade JSN U4047.CL for Hybrid OR), 1 System Software and Administrative Licenses, MacLab/ComboLab (JSN U4047.ADM), and 5 Clinical Client Workstations (JSN U4047.WS).





SALIENT CHARACTERISTICS



1. EP/Hemodynamic Recording System, ComboLab Upgrade (JSN U4047.CLU) for EP Lab

Quantity: 1

Basis of Design: GE Healthcare ComboLab Upgrade 696

Specifications/Salient Characteristics:

USCAN CardioLab IT to XT Upgrade V6.9.6

6.5 to 6.9.6 R2 Upgrade License

Single VGA Monitor Display

VGA Monitor Display and Accessories for Tableside Boom

EIZO Flexscan S2133 LCD Monitor 21 Diagonal

4x3 Aspect Ratio

1600x1200 Resolution

Remote Monitor Accessory Kit Isolation Transformer

Black & White Printer

Desktop Printer for Mac-Lab/CardoLab/ComboLab Report Printing

Integrated Electronics Box, 110v

Provides management of recording and distribution of video display signals

CardioICE Licenses and Interface Kit

Software and cabling to enable interface between CardioLab/ComboLab and Vivid ICE Ultrasound System. Provides ICE images to physiologic system and boom displays, and management of these images via a directory on the physiologic system. This interface requires XT version of CardioLab/ComboLab.

Uninterruptible Power Supply (UPS), 120V. Must provide a minimum 3 minutes runtime.

CardioLab/ComboLab BWI Carto Interface

Software providing admission to BWI Carto Mapping system of DMWL from CardioLab/ComboLab, real-time transfer of Carto Mapping Events to CardioLab/ComboLab timed-event log which enhances electrophysiologist ability to perform electrogram measurements during mapping events, and incorporation of Carto mapping data into consolidated CardioLab/ComboLab procedural report, including color maps (requires color laser printer) and video file storage to INW Network Archive Server. This interface requires XT version of CardioLab/ComboLab

CardioLab/Combolab 128 Channel Intracardiac Amplifier

Provides 128 Channels (12 surface ECG, 4 invasive, 112 bipolar, and 224 unipolar pin inputs)

Mac-Lab CardioLab to ComboLab Upgrade License

Single VGA Monitor Display

RMOT Kit (Monitor sold separately). Optical switchbox, mouse, and VGA/KVM cables to support procedure room dual-display RMOT configuration (Dual-Displays purchased separately). Includes:

RMOT Kit

Isolation Transformer

ComboLab English language keyboard

Respironics ETCO2 Sensor

flexibly-mounted (table-rail), IV pole, patient drape) ETCO2 sensor and air pump

bracket assy

clip mount LOFLO cable respironics CO2 extender 4ft cannula nasal/oral CO2/O2 ADU capnoflex labels.

Respironics C5 LOFLO Sidestream CO2 Module

Respironics CO2 Operators and service manual

Sample line male luer CapnoFlex

REQUIRES PDM Module/Base Station.



2. EP/Hemodynamic Recording System, MacLab (JSN U4047.ML) Cathlab

Quantity: 1

Basis of Design: GE Healthcare MacLab 696

Dimensions:

See Document 2077147-307A PreInstall

Specifications/Salient Characteristics:

Mac-Lab XT Hemodynamic Recording system software Advanced system applications for display, recording, analysis and documentation of clinical data and events during adult and pediatric patient hemodynamic procedures.

Macros automates procedural workflow with user defined procedure setups

ST Segment software allows real-time review of ST segment changes from user-chosen baseline during hemodynamic procedures

Holter window for fast assessment of rhythm and events

Cath measurement Display Window visualize and compare measurements acquired during the procedure

Integrated FFR calculation automatically calculate fractional flow reserve from many flow wires

ETCO2 Window displays ETCO2 waveform, Respiration Rate, Inspiratory and Expiratory values (ETCO2 module / sensor required, sold separately)

Automated User Tracking document who performed each procedure event

E-signature ability to lock and sign MS Word reports from within your system

Audit Trail documents details of many events, including system log-on, review study, continue study, print study, and others Interface/Data exchange

GEData Export: Allows HL7 files from the system to be sent to other GE devices

GE ADT Import: Enables admission data to be received from GE data management systems via DICOM MWL

GE X-Ray Interface: Enables admission data to be sent to, and Radiologic Information to be received from, GE X-Ray systems via DICOM MWL and MPPS

CardioImage Image Capture acquire, display and manage 24 bit color images (frames) from a variety of image sources captured via digital video display input.

Uninterruptible Power Supply (UPS), 120V. Must provide a minimum 20 second runtime.

Operating System and 3rd Party Software

Windows 7 Ultimate Edition for Embedded Systems (32-bit).

Microsoft Office Professional Plus 2010 w/Service Pack 1

InSite 2.0 remote monitoring system software to allow proactive monitoring and support (requires internet connection)

Recording Acquisition Hardware XT

Intel 2.0 GHz Quad-Core (or greater) processor

16 GB Ram

2 x 500 GB Raid 1 Drives

DVD RW Drive

Video card with SD/HD DVI-I and SDI inputs

Operating System and 3rd Party Software

Windows 7 Ultimate Edition for Embedded Systems (32-bit). Windows 7

Microsoft Office Professional Plus 2010 w/Service Pack 1

InSite 2.0 remote monitoring system software to allow proactive monitoring and support (requires internet connection)

VGA Monitor Display and accessories for tableside boom

EIZO Flexscan S2133 LCD Monitor

21 Diagonal

4 x3 aspect ratio

1600 x 1200 resolution

Remote monitor accessory kit

Isolation transformer

Black & White Printer

Desktop printer for MacLab/CardioLab/ComboLab report-printing.

Respironics ETCO2 Sensor

flexibly-mounted (table-rail), IV pole, patient drape) ETCO2 sensor and air pump

bracket assy

Clip mount LOFLO cable respironics CO2 extender 4ft cannula nasal/oral CO2/O2 ADU capnoflex labels.

Respironics C5 LOFLO Sidestream CO2 Module

Respironics CO2 Operators and service manual

Sample line male luer CapnoFlex

REQUIRES PDM Module/Base Station.

  

3. EP/Hemodynamic Recording System, ComboLab (JSN U4047.CL) for Hybrid OR

Quantity: 1

Basis of Design: GE Healthcare ComboLab 696

Dimensions:

See Document 2077147-307A PreInstall

Specifications/Salient Characteristics:

Mac-Lab XT Hemodynamic Recording system software Advanced system applications for display, recording, analysis and documentation of clinical data and events during adult and pediatric patient hemodynamic and electrophysiology studies. EP and Hemodynamic modules operate independently.

Macros automates procedural workflow with user defined procedure setups

ST Segment software allows real-time review of ST segment changes from user-chosen baseline during hemodynamic procedures

Holter window for fast assessment of rhythm and events

Cath measurement Display Window visualize and compare measurements acquired during the procedure

Integrated FFR calculation automatically calculate fractional flow reserve from many flow wires

Ablation System Interface allows many ablation systems to send ablation data to CardioLab. Displays Time, Impedance, Power and Temperature

Interval Alignment window with Triggered Sweep display visualize data aligned on a common reference

Automated Interval Measurements automatically detect and display conduction intervals, SNRT, ARP, RRP

ETCO2 Window displays ETCO2 waveform, Respiration Rate, Inspiratory and Expiratory values (ETCO2 module / sensor required, sold separately)

Automated User Tracking document who performed each procedure event

Esignature ability to lock and sign MS Word reports from within your system

Audit Trail documents details of many events, including system log-on, review study, continue study, print study, and others Interface/Data exchange

GEData Export: Allows HL7 files from the system to be sent to other GE devices

GE ADT Import: Enables admission data to be received from GE data management systems via DICOM MWL

GE X-Ray Interface: Enables admission data to be sent to, and Radiologic Information to be received from, GE X-Ray systems via DICOM MWL and MPPS

Uninterruptible Power Supply (UPS), 120V. Must provide a minimum 20 second runtime.

VGA Monitor Display and accessories for tableside boom

EIZO Flexscan S2133 LCD Monitor

21 Diagonal

4 x3 aspect ratio

1600 x 1200 resolution

Remote monitor accessory kit

Isolation transformer

Black & White Printer

Desktop printer for Mack-Lab/CardioLab/ComboLab report-printing.

Desk 47 Inches

Integrated Semi-mobile component desk for Mac-Lab system

Provides off-floor placement of system cpu

Integrated electronics box

Laser printer

2 system displays

Keyboard

Mouse

CardioLab/Combolab 128 Channel Intracardiac Amplifier

Provides 128 Channels (12 surface ECG, 4 invasive, 112 bipolar, and 224 unipolar pin inputs)

Respironics ETCO2 Sensor

flexibly-mounted (table-rail), IV pole, patient drape) ETCO2 sensor and air pump

bracket assy

Clip mount LOFLO cable respironics CO2 extender 4ft cannula nasal/oral CO2/O2 ADU capnoflex labels.

Respironics C5 LOFLO Sidestream CO2 Module

Respironics CO2 Operators and service manual

Sample line male luer CapnoFlex

REQUIRES PDM Module/Base Station.









4. System Software and Administrative Licenses, MacLab/ComboLab (JSN U4047.ADM)

Quantity: 1

Basis of Design: GE Healthcare CVIS Express 4.2

Dimensions:

N/A

Specifications/Salient Characteristics:

Administration Server SW

The Centricity Administration Server Software is a cardiology workflow offering that supports clinical integration to the GE Healthcare invasive monitoring suite. This software is sold in conjunction with the Administration Server Hardware.

Architected on the Oracle(R) database, the system warehouses procedural and administrative data available for statistical queries and reporting useful in lab management and quality assurance

The web-based administrative reporting tool packaged with the Administration server software utilizes Crystal Enterprise TM technology. End users can create, view, schedule, and auto route administrative reports.

As needed, CVIS virus management policies and HIPAA compliancy statements are available from your GEHC sales associates

Includes

Software

Centricity Administration Server Software

Integrated Crystal Enterprise technology

Customers should ensure regular CVIS system back to maintain warranty and service contract validity. Facilities employing non-GEHC backup will receive guidance documentation. Any further GEHC support services regarding system backup are available for purchase via hourly-billed services

Server Load specifications:

viLoad maximums / requirements

15 concurrent admin reporting, scheduling, or inventory users at any given time

Administration servers are limited to 1 site location for any 1 database.

If physical server is required, vendor shall provide hardware for server.

Interface Load Specifications

Total cumulative HL7 transaction / day: Should not exceed 50,000 transactions

Total individual interface maximum transaction thresholds / day:

Inbound ADT 25,000

Inbound Orders 15,000

Inbound Scheduling 20,000

Inbound Staff 10,000

Outbound Results 5,000

Outbound Charge Capture 5,000

Outbound Hospital Information Systems Orders 12,000

Outbound PACS Orders 12,000

Outbound ADT 12,000

Requirements

CVIS Administration Server Hardware

CVIS Administration User License(s)

Administrative Implementation Package

Project Management and Integration engineering services purchased separately

Provide all software licenses including WIN Server 2012 and SQL as design.

System shall be capable to operate on the Government Provided Virtualize Machine server environment.

CVIS INVENTORY MANAGEMENT LICENSE

The CVIS Inventory Management License enables the inventory module. This module can ease inventory management via expiration tracking enabled by lot management by generating and receiving requisitions for tracking on hand values, and through usage and auto decrementing interfacing with GEHC IT devices.

Includes: Unlimited inventory workstation clients

Full Set of Administrative Reports

Requirements: CVIS Options Training and Project Management Services purchased separately.

CVIS 1 Administrative User License

The CVIS 1 Administrative User License enables access to the Administration Module for one individual user. Administrative module access empowers users with the administrative and clinical data required for lab management and clinical benchmarking.

The web-based administrative reporting tool integrates Crystal Enterprise TM technology to deliver a powerful and flexible solution. End users can create, view, schedules, and auto route administrative reports. Ad-Hoc data sources enable data query and filter for on-the-fly reporting.

Includes:

One named-user license for administration management access

Intuitive point and click drill down

Pre-defined Crystal Reports TM with dynamic parameter capabilities

Pre-defined data sources

Advanced Report Writing Classes and Customer Report Writing services are optionally available for purchase.

Requirements:

Available per Administration or Application Server Training and Project Management services purchased separately.

DMSEXP Oracle License CUST VM

CVIS HL7 Order in License

The CVIS HL7 Orders inbound License enables procedural orders to follow into the CVIS database from physician order-entry systems to drive cardiology lab workflow by eliminating redundant data entry, minimizing data entry error, and synchronizing systems via real-time updates.

Orders inbound can drive DICOM MWL preparation by the CVIS system. Combining Orders inbound with the CVIS Scheduling License enable optimal lab scheduling workflow.

Includes: Orders inbound and message mapping software

Requirements

Available per Administration Server

CVIS HL7 ADT License, Option Training, and Project Management Services purchased separately

CVIS HL7 Orders Integration Service purchased separately per Hospital Information System

CVIS HL7 ORDER IN INTEGRATION

CVIS HL7 Inbound Order Integration provides remote professional integration services administered by the GEHC ITPS Integration team to translate the hospital s order message to meet CVIS specifications. Services are redeemable within one calendar year of server installation or integration purchase order; whichever is later

VISTA INTERFACE LICENSE

The VISTA interface license enables outbound distribution of the Mac-Lab/CardioLab Clinical Report from the acquisition device to VistA Imaging application from the CVIS Administration Server. An accompanying HL7 message will be provided to VistA CP with the intent to close the order for the exam and identify the UNC Path of the Clinical Report associated to the study data for pickup by the VistA Imaging application.

Includes: DOC to .PDF file conversion software HL7 Results interface and message mapping software

Requirements

Available per CVIS Admin server

CVIS HL7 Order in License, Integration and Project Management Services purchased separately

VISTA Interface Integration Service purchase separately per VistA System

VISTA INTERFACE INT SVCS

VISTA Interface Integration Services provides remote professional integration services administered by the GEHC Interventional Professional Services HL7 Integration team.

Services Include:

Create shared folder structure on CVIS Admin server to support PDF file retrieval by VistA Imaging

Setup VISTA interface engine on CVIS Admin server

Validation testing support

Services are redeemable within one calendar year of server installation or integration purchase order; whichever is later

Requirements:

VistA CP + Imaging applications provided by local VA Facility VISTA interface License purchased separately.

Customer Requirements:

Integration installation and testing require a remote connection to the CVIS for the GEHC ITPS Integration team

System shall have the capability to be viewed on the VA Citrix Environment.

The system shall integrate with Cath Lab supply Smart cabinet system provided by Wavemark.



5. Clinical Client Workstation, (JSN U4047.WS)

Quantity: 5

Basis of Design: GE Healthcare. OR EQUAL

Specifications/Salient Characteristics

Dimensions:

See Document 2077147-307A PreInstall

Accessories/Configuration Options:

Processor: 2.0 GHz Quad Core or Greater

Processor Memory: 6 GB Ram

Storage: 2 x 250 GB raid 1 hard drives

Monitor Resolution: 1600 x 1200

Network Interface:

One IEEE 802.3 100/1000 Base T compatible

TCP/IP to the Centricity INW Network.

Media Accessories: DVD Drive, SDHC Card Drive, Keyboard, Mouse, required cables and accessories.





DELIVERY AND INSTALLATION

COORDINATION:

The Contractor shall coordinate delivery, staging areas, installation, site safety requirements, and parking with the On-site Point of Contact (POC). The On-Site Point of Contact will be designated after contract award. The Contractor shall participate in a pre-delivery meeting as specified in below to determine delivery and installation dates. The Contractor shall verify delivery date three business days prior to scheduled delivery.



DELIVERY

Delivery Location: Contractor shall deliver all equipment to the Eastern Colorado Health Care System, 1700 N. Wheeling Street, Aurora, CO 80045. Delivery Markings: Contractor shall deliver items in manufacturer's original sealed containers with manufacturer s name marked thereon. Deliveries shall be marked with the PO and contract number. Items on delivery vehicles not equipped with a Lift Gate will not be accepted. The delivery will have to be rescheduled and any delivery charges will be the responsibility of the Contractor. A pre-delivery meeting will be conducted 30 days prior to initial award delivery date for verification of delivery and installation dates. Delivery and Installation will be coordinated through the On-Site Point of Contact (POC).

INSTALLATION

The Contractor shall deliver and install all equipment to manufacturer s specifications and in accordance with Federal and local safety standards. Installation/Configuration shall commence upon day of delivery. All work shall be completed between 8:00 a.m. and 4:30 p.m. MST. Monday through Friday, excluding all Federal holidays (https://www.opm.gov/policy-data-oversight/pay-leave/pay-administration/fact-sheets/holidays-work-schedules-and-pay). The Contractor shall remove all related shipping debris and cleanup any materials and tools associated with delivery and installation of the specified items. Contractor shall remove all packaging from the ECHCS premises. The Contractor shall be responsible for any damage to the building that occurs due to Contractor error or neglect (refer to Section 7 below).

SITE CONDITIONS

Delivery may occur while the construction contractor is still working on the facility. Delivery and installation personnel must comply with all site safety requirements, to include the wearing of PPE. Minimum requirements are hard hat, over the ankle boots, reflective safety vest, eye protection and gloves. The Contractor shall confirm site safety requirements with the On-Site Point of Contact when coordinating delivery and installation. There shall be no smoking, eating, or drinking inside the construction site at any time. If the requirements are not adhered to the delivery will be rejected and be rescheduled at Contractors expense.





INSPECTION AND ACCEPTANCE

The Contractor shall conduct a joint inspection with the On-Site Point of Contact upon completion of installation. In the event deficiencies are identified, the Contractor shall provide date when the identified deficiencies will be addressed if not addressed on the date of installation. The Contractor shall conduct a joint inspection with the On-Site Point of Contact after addressing all deficiencies. All deficiencies identified during joint inspections shall be fixed by the Contractor prior to government acceptance of the item. Disputes shall be resolved by the Contracting Officer.



OPERATION AND MAINTENANCE MANUALS

Binders - Quantity (2) each for items identified above

Digital Copies - Quantity (1) each for items identified above

Deliver compilation of all manufacturer recommended maintenance schedule and operation materials packaged in binder(s) to On-Site Point of Contact upon completion of installation.



OPERATOR TRAINING

Contractor shall provide the following training to VAMC Personnel:

DMS EXP ML IT or CL IT

Three days off-site training for one (1) student at the GE Healthcare Institute in Waukesha, WI. Tuition shall include airfare, local ground transportation, Hotel, Meals (Breakfast and Lunch), and access to the Interventional Library of training videos.

TWO DAYS ON-SITE TRAINING

Two full days (1 day = 8 hours) of on-site applications training for Mac-Lab, CardioLab, ComboLab, DMS conducted by a GE Applications Specialists, to be used Monday-Friday.

THREE DAY ON-SITE TRAINING

Three full days (1 day = 8 hours) of on-site applications training for Mac-Lab, CardioLab, ComboLab, and DMS conducted by a GE Applications Specialist, to be used Monday Friday.

Network and DICOM Basic Training (Online)

Training will prepare engineers on configuring and troubleshooting networks, which use the DICOM protocol for transferring patient data and how to read and us DICOM Conformance Statements.

This course covers the following:

Introduction to 7 Layer OSI and 5 Layer TCP / IP protocols (basic model only)

Identify hardware used in networking

Review the most used networking devices, cables, NIC, switch and routers

Simple network connection with 2 to 5 devices

DICOM definitions, theory and configurations

SERVICE TRAINING for Biomedical Engineering staff



PROJECT MANAGEMENT

The Contractor shall draft a Contractor Project Management Plan (CPMP) that lays out the Contractor s approach, timeline, and tools to be used in execution of the contract.  The CPMP should take the form of both a narrative and graphic format that displays the schedule, milestones, risks and resource support. The CPMP shall include the contractor s plans for managing all subcontractors.

Topics to be addressed shall include oversight and communications with subcontractors while onsite at VA locations, as well as executing the timely distribution and delivery of all materials to subcontractor personnel. The CPMP shall also include how the Contractor shall coordinate and execute planned, routine, and ad hoc data collection reporting requests as identified. The initial baseline CPMP shall be concurred upon and updated monthly thereafter. The Contractor shall update and maintain the VA Contracting Officer s Representative (COR) approved CPMP throughout the period of performance. The CPMP will include, but not be limited to:

Project Schedule to include Milestones, Deliverables, and Critical Path

Implementation Plan

Verification & Validation (V&V) Plan

Training Plan

Risks Management Plan

Project Closeout Activities/Procedures

Reporting Requirements

The Contractor shall provide monthly progress reports, to include schedule updates, to the VA COR and shall cover all work completed during the reporting period and work planned for the subsequent reporting period. The reports shall also identify any problems that arose and a description of how the problems were resolved.  If problems have not been completely resolved, the Contractor shall provide an explanation. The Contractor shall monitor performance against the CPMP and report any deviations. It is expected that the Contractor will remain in communication with the VA accordingly so that issues that arise are transparent to both parties to prevent escalation of outstanding issues.

The Contractor shall provide the COR with Weekly Installation Progress Reports in electronic form in Microsoft Word, Project formats or PDF.  The report shall include detailed instructions/explanations for each required data element, to ensure that data is accurate and consistent. These reports shall reflect data as of the last day of the preceding Month. These reports shall include a summary of the deliverables.

Verification and Validation Requirement (Testing)

The Contractor shall perform testing following installation to ensure the system is correctly interfaced with VISTA (Electronic Medical Records) through HL7.

The Contractor shall provide a final test plan that includes updates addressing any comments provided by the VA to the draft test plan.

The Contractor shall perform all installation and configuration necessary to complete the work, plus perform technical service checks to ensure product is fully operational in accordance with each manufacturer s operating standards.

Acceptance testing is to be performed by the Contractor and VA personnel.

Disputes shall be resolved by the Contracting Officer.

The Contractor shall conduct a joint inspection with the onsite POC upon completion of delivery.

In the event deficiencies are identified, the Contractor shall provide a date when the identified deficiencies will be addressed if not addressed on the date of delivery.

The Contractor shall conduct a joint inspection with the onsite POC after addressing all deficiencies.

All deficiencies identified during joint inspections shall be corrected by the Contractor before Government's acceptance of the item.

Project Estimate Time Line

Phase I: Project Kickoff. Estimated Start Date: As soon as contract Award and no later than September 30, 2017.

Kickoff meeting

Workflow design

Phase II: System upgrade. Estimated Start Date: As soon as Phase I is complete.

Phase III: Hardware installation and testing. Estimated Start Date: November 1, 2017.

Phase IV: Software installation and testing. Estimate Start Date: November 8, 2017.

Phase V: Verification and Validation: Estimated Start Date: As soon as Phase III is complete

Workflow testing

Pre Go-Live training

Phase VI: Go Live: Estimated Start Date: March 25, 2018.

Phase VII: Post Go-Live: Estimated Start Date: 6 months after Go-Live

Follow up training

Validate and review workflow

Project Phase Requirements:

Provide a single point of contact for the implementation of this project.

On-site attendance for one business day for Project, kick-off meeting with the Client and our engineering staff.

Develop a project plan in accordance with site Master Schedule so not to affect any other deployments and or the opening of the Denver VA new replacement hospital.

Confirm and communicate the hardware delivery and implementation schedule.

Manage implementation and associated risk.

Contractor s senior supervisor shall be on-site during equipment/software installation phase.

Schedule startup of all new equipment.

The Contractor s project manager shall communicate any issues and notify the appropriate resources for resolution.

The Contractor shall provide an implementation plan and schedule an implementation meeting within two weeks from order shipment. The Contractor shall identify specific deployment tasks and milestones in the implementation plan.

The Contractor shall provide and maintain an accurate, detailed Inventory List of the Contractor installed equipment and software including serial numbers, version release, and licenses.

Training Requirement

The Contractor shall provide end user training for an estimated 30 end users.

The Contractor shall provide onsite technical and administrative training to 4 biomedical engineering staff members.

The contractor shall provide Operation and maintenance manuals for each system.



PROTECTION OF PROPERTY

Contractor shall protect all items from damage during delivery and installation. The Contractor shall take precaution against damage to the building(s), grounds, and furnishings.

Contractor shall be responsible for providing adequate floor and wall protection to minimize damage to the facility during delivery/installation of the items in section 2.5. It is recommended that all material handling equipment have rubber wheels to minimize potential damage to floors...

The Contractor shall perform an inspection of the building(s) and grounds with the On-Site Point of Contact prior to commencing work. The Contractor shall be responsible for repairing or replacing any items that require simple repair, components, building(s), or grounds damaged due to negligence and/or actions taken by the Contractor or its employees. The source of all repairs beyond simple surface cleaning is the facility construction contractor (or appropriate subcontractor), so that building warranty is maintained. Concurrence from the VA Facilities Management POC and On-Site Point of Contact is required before the Contractor may perform any significant repair work. In all cases, repairs shall utilize materials of the same quality, size, texture, grade, and color to match adjacent existing work. The Contractor shall be responsible for securing the items identified above and its own work tools and equipment during delivery/installation.



INFORMATION SECURITY/PRIVACY REQUIREMENTS

VA Maintenance/Installation Contracts



VA INFORMATION CUSTODIAL LANGUAGE

Information made available to the contractor or subcontractor by VA for the performance

or administration of this contract or information developed by the contractor/subcontractor in

performance or administration of the contract shall be used only for those purposes and shall

not be used in any other way without the prior written agreement of the VA. This clause

expressly limits the contractor/subcontractor's rights to use data as described in Rights in Data

General, FAR 52.227-14(d) (1).



SECURITY INCIDENT INVESTIGATION

The term security incident means an event that has, or could have, resulted in

unauthorized access to, loss or damage to VA assets, or sensitive information, or an action

that breaches VA security procedures. The contractor/subcontractor shall immediately notify

the COTR and simultaneously, the designated ISO and Privacy Officer for the contract of any

known or suspected security/privacy incidents, or any unauthorized disclosure of sensitive

information, including that contained in system(s) to which the contractor/subcontractor has

access.



LIQUIDATED DAMAGES FOR DATA BREACH

a. Consistent with the requirements of 38 U.S.C. §5725, a contract may require access to

sensitive personal information. If so, the contractor is liable to VA for liquidated damages in

the event of a data breach or privacy incident involving any SPI the contractor/subcontractor

processes or maintains under this contract.



b. Based on the determinations of the independent risk analysis, the contractor shall be

responsible for paying to the VA liquidated damages in the amount of $37.50 per affected individual to cover the cost of providing credit protection services to affected individuals consisting of the following:

(1) Notification;

(2) One year of credit monitoring services consisting of automatic daily monitoring of at least

3 relevant credit bureau reports;

(3) Data breach analysis;

(4) Fraud resolution services, including writing dispute letters, initiating fraud alerts and

credit freezes, to assist affected individuals to bring matters to resolution;

(5) One year of identity theft insurance with $20,00.00 coverage at $0 deductible; and

(6) Necessary legal expenses the subjects may incur to repair falsified or damaged credit

records, histories, or financial affairs.



WARRANTY

The contractor shall provide all manufacturer(s) warranties on all parts and labor at time of delivery. The warranties shall include all travel and shipping costs associated with any warranty repair.



ADMINISTRATIVE

The solicitation will be issued as a Request for Quote (RFQ) conducted in accordance with Federal Acquisition Regulation (FAR) Parts 12 and 13. The solicitation will be advertised as a total Veteran-Owned Small Business set-aside. The applicable NAICS code is 333415 with a size standard of 1,250 Employees. The solicitation will be issued on or about August 23, 2017 for approximately seven (7) calendar days. Offerors will be required to submit their quotes electronically via email.



Products that are purchased outside of our authorized distributor network on the gray market generate a number of concerns such as: counterfeit or adulterated devices, inadequate storage conditions, tracking issues in case of a recall, loss of warrantee, and most importantly patient safety.  In some instances unauthorized distributors procure products from an authorized distributor for resale. However, authorized distributors purchase products at list price, and the unauthorized distributors are reselling the product at a price point below list price, which raises questions about product sourcing.



The solicitation will include the requirement that responders provide an authorized distributor letter (or a verifiable equivalent) that states the responder is an authorized dealer/distributor of the OEM for the items being procured such that all product warranties and service and/or preventative maintenance agreements transfer to the VA and will be honored by the OEM or guarantees that the OEM gives authorization to the responder to fulfill all warranty, service, and/or preventative maintenance obligations for the equipment. Vendors who are unable to supply proof of authorized dealer or distributorship will not be considered for award.



The solicitation will require the vendors to fill out a pre-assessment 6550 form. This form is included as an attachment on the pre-solicitation notice.



This notice is not a request for competitive offers. Questions of a technical nature will not be answered as part of this notice; however, all general questions may be submitted in writing to the issuing office via email at jacquelyn.wise@va.gov. Telephone calls will not be accepted. The VA reserves the right to use only Federal Business Opportunities (FBO), via the internet, to provide notification of any amendments to this notice and the subsequent issuance of the solicitation. It is the contractor s responsibility to view FBO daily for any amendments to this notice and the subsequent issuance of the solicitation.