Acquisition of vehicles
Closed Solicitation Posted
- Solicitation number
- PR15408814
- Agency
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US Embassy Quito
US Consulates and Embassies, Department of State
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 3361 Motor Vehicle Manufacturing
- PSC
- 2310 Passenger Motor Vehicles
- Place of performance
- Quito Pichincha Ecuador
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The US Embassy in Quito, Ecuador is soliciting proposals for the acquisition of two full-gasoline 4X4 SUVs with automatic transmission, requiring specific technical specifications including a DOHC V6 engine with minimum 4000cc and 235HP, 24 valves, and 4-wheel drive capability. The vehicles must feature comprehensive safety equipment including minimum 7 airbags, ABS braking system, traction control, and stability control, along with luxury amenities such as leather seats, third-row seating, automatic climate control for all three rows, and advanced audio systems with CarPlay and Android Auto compatibility. Bidders must be registered in the System for Award Management (SAM) at the time of proposal submission, and vehicles must be capable of local maintenance in Ecuador with readily available spare parts and local dealer warranty coverage. The Embassy will evaluate offers based on best value to the US Government, and proposals must include pricing with 120-day validity, stock availability or lead times, product brochures with specifications, and warranty information. Questions regarding this solicitation must be submitted by email to Matthew Madden, Contracting Officer, at Quitoprocurement@state.gov by 4:00 p.m. local time on July 18, 2025, with final proposals due by 4:00 p.m. local time on August 1, 2025.
This solicitation does not utilize any set-aside designation and is open to all qualified contractors. No incumbent contractors or current service providers are identified in the notice, and no specific budget range or award value estimates are provided. The procurement specifically calls for the purchase of two SUVs that must be delivered on a Delivered Duty Paid (DDP) basis to the US Embassy location at Avigiras E12-170 y Guayacanes in Quito, Ecuador. The vehicles must meet stringent technical requirements including 265/65 R17 all-terrain tires, electric tailgate operation, backup cameras, and window safety screens with minimum 8Mil specifications. Performance will occur in Quito, Ecuador, where the vehicles will be stationed and must be supported by local dealer networks for ongoing maintenance and warranty service.
Notice text
The Embassy of the United States of America in Quito, Ecuador requires to buy two vehicles with the following specifications.
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Two (2) SUVs Automatic Transmission FULL-GASOLINE 4X4 (or AWD), AC, MOTOR V6 4.0L, 5 doors
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Vehicles must be capable of being maintained in Ecuador with spare parts available locally at a reasonable cost and should be covered by the local dealer warranty.
Specifications:
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Minimum specifications: Engine: DOHC V6, minimum 4000cc minimum 235HP
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Minimum Torque 376NM
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24 Valves
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4x4/ All-Wheel Drive.
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Minimum 6 speed automatic transmission
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Brake system ABS + EBD + BA
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Minimum 7 airbags
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Uphill assistance HAC
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Traction control TRC
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Stability control VSC
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Off-Road Suspension
Interior Equipment
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Leather Seats
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Third Row Seating
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Automatic Air Conditioning and Heating for all 3 seating rows
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Adjustable Front seats, reclinable rear seats
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Wireless central lock smart entry
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Keyless start
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Alternate controls on steering wheel
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Audio system with touch screen, MP3, USB, AUX, DVD with CarPlay and android auto
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Leather seats
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Leather steering wheel
Exterior and additional Equipment
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Electric opening for Tailgate/Rear Door
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Electric rear-view mirrors with incorporated lights
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265/65 R17 AT tires
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Rear back-up camera
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Alarm
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Emergency tire lock
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Window safety screens minimum 8Mil
WARRANTY
Offeror must submit manufacturer’s warranty.
Pursuant to FAR 4.1102, bidders are required to be registered in SAM (System for Award Management) at the time a quotation is submitted.
Failure to be registered at time of proposal submission may deem the offeror’s proposal to be considered non-responsible and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement.
Proposals may include multiple models but must provide the following information for each model:
(i) your best price with validity of quote
(ii) stock availability or indent lead time
(iii) brochures or e-catalog with colors availability, specifications for each model.
(iv) warranty terms and after-sales service information
Quotes must remain valid for 120 days after close date unless otherwise stated by the quoter.
We will evaluate offers based on the best value to the US Government.
Delivered Duty Paid (DDP) to Quito, Ecuador must be considered in the proposal.
Final destination:
US Embassy Quito
Avigiras E12-170 y Guayacanes
Quito, Ecuador
Direct any questions regarding this request for quotations, by e-mail, to Matthew Madden, Contracting Officer, to Quitoprocurement@state.gov , before 4:00 p.m., local time, July 18, 2025.
Your proposal must be submitted, by e-mail, to Matthew Madden, Contracting Officer, Quitoprocurement@state.gov , before 4:00 p.m., local time, August 1, 2025. No proposal will be accepted after this time.
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