ABMC Museum and Archives Collections Management System (CMS)
Closed Solicitation Posted
- Solicitation number
- 20240321_SAMRFP_CMS
- Agency
- Not on record
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 518210 Computing Infrastructure Providers, Data Processing, Web Hosting, and Related Services
- Place of performance
- Arlington, Virginia 22201, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The American Battle Monuments Commission (ABMC) is seeking to acquire software licenses and support for a Software-as-a-Service (SaaS) collections management system (CMS) that will provide unified and efficient management of its museum and archival collections. The CMS must enable quick and accurate access to electronic, physical, and local collections, bibliographic data, and full text content. The current collection includes approximately 5,000 object entries with 25,000 media attachments that must be migrated to the new system. The contractor will be responsible for implementing, configuring, maintaining, and training users on the new CMS, which must meet detailed functional and security requirements. Evaluation criteria will focus on the contractor's prior experience, technical approach, product demonstration, and pricing, with prior experience and technical approach being more important than price.
This is a full and open competition with no set-aside designations. The relevant NAICS code is 518210 (Data Processing, Hosting, and Related Services) and the PSC code is D399 (Automatic Data Processing and Telecommunication Services). There is no incumbent information provided. The contract will be awarded on a best value basis, with a base year and four option years. The place of performance is Arlington, VA.
Notice text
This Contract is to acquire software licenses and support which shall provide access to a SaaS system that provides unified and efficient management of all resources that ABMC museum and archives owns, licenses, stewards, and makes available to end users for discovery and delivery. In addition, the licenses shall provide access to a system that enables ABMC museum and archives users quick and accurate access to electronic, physical, and local collections, bibliographic data, and full text content of its electronic assets.
The product shall be an established enterprise-class software solution to manage ABMC museum objects and archival collections through the use of an online accessible CMS. The solution may be either one single CMS housing both collections, or two separate modules from the same Contractor. The current curatorial collection consists of approximately 5,000 object entries (with approximately 25,000 media attachments), which must be migrated into the new CMS.
Contractor shall implement, configure, maintain, and train users on a new hosted SaaS CMS. A successful solution shall meet the requirements outlined in the IT Security and Privacy Requirements. Contractor shall provide in-depth system training and user guides for ABMC users worldwide. Contractor shall design and develop a CMS to digitally manage the collections that will meet all the documented requirements.
Contractor shall provide the necessary configuration for the optimal functioning of the solution, considering the number of records and images which will include data migration from existing systems (approximately 5,000 items with approximately 25,000 media attachments), as well as those which shall be required to be bulk uploaded from spreadsheets or CSV files (approximately 14,000 item level PDFs and 3,500 collection level PDFs). It must also anticipate the evolution of the database and plan for the future records and images that will be added.
See attached Performance Work Statement (PWS) and attachments for further detail.
Files
| File | Type | Posted |
|---|---|---|
| 20240410_PWS_RevA_ABMC CMS.pdf | ||
| Objects Database Fields - Current CMS.xlsx | XLSX spreadsheet | |
| ABMC-Centennial Branding Guidelines.pdf | ||
| 20240319_PWS_ABMC CMS.pdf |
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