99 CES Mobile Generator Repair

***Site visit scheduled for 10 April 2025.  Contractor cannot attend without information outlined in most up to date Combo submitted prior to the deadline of 2 April 2025 at 3:00 PM PDT.  Additionally, offer due date extended to Wednesday, 16 April 2025 at 2:00PM.***

***Period of Performance updated to 1 May 2025 - 30 June 2025.***

****************************************Q&As*******************************************************

Q - Will there be a site visit for this solicitation? Or do you have any photos of the tanks that need to be cleaned and repaired? With the 45 day performance period, the chemicals used for cleaning usually require a 3 week process so it would be best to know what we are working with.

A - Site visit is scheduled. 

Q - We would like to kindly ask if a site visit or walkthrough can be arranged prior to submission. Given the nature of the work—particularly the fuel system diagnostics and tank inspection—a site visit would help ensure an accurate and informed proposal.

A -  Site visit is scheduled. 

Q - Is a site visit possible? Without a site visit there is no way to determine if the bad fuel has caused any damage to the fuel system.

A -  Site visit is scheduled. 

Q - Can we take a fuel sample and determine the size of the fuel tank?

A - If there is sufficient fuel present, a sample may be taken. Our records indicate the fuel tank has a capacity of 272 gallons.

Q - The generator’s serial number. While the Statement of Work (SOW) provides the engine serial number, the generator serial number is essential for accessing the Bill of Materials (BOM). This information will allow us to accurately quote parts and services, including fuel tank cleaning.

A - Generator Serial Number: L160125629

Q - Upon reviewing the Statement of Objectives (SOO), we noted that the serial number listed (SN: 74010944) appears to be for the engine only, rather than the complete generator set.  To ensure we provide an accurate technical and pricing proposal aligned with Cummins’ OEM specifications, we kindly request the following additional details for the generator:  Generator model number, Generator Serial Number, and Cummins generator specification number (if available). 

A - Generator Model Number-C200D2RE, Generator Serial Number-L160125629, and Cummins generator Specification Number-D.

Q - Diagnostics: Are there any specific diagnostic tools or software required to perform the engine diagnostics, or will the contractor provide their own?

A - Proprietary Cummins diagnostic tools and/or software likely required to perform diagnostics and effect repair(s). Contractor must have or procure these tools and/or software as needed to effect repair(s).

Q- Fuel System Repairs: Are there any known issues with the fuel system that we should be aware of, or will the contractor be responsible for identifying all faults during diagnostics? Fuel system may require replacement.

A - Contractor will be responsible for identifying all faults during diagnostics and repair.

Q - Fuel Tank Cleaning: Are there any specific cleaning agents or methods required for the fuel tank cleaning process?

A - Any/all agents/methods for fuel tank cleaning must comply with manufacturer guidelines/standards and conducted IAW Nellis AFB environmental protection and hazmat/hazcom regulations.

Q - Pressure Testing: Are there specific pressure testing standards or procedures that must be followed for the fuel tank?

A - Any/all pressure testing standards/procedures must comply with manufacturer guidelines/standards.

Q - Site Access: Are there any special security clearances or access requirements for contractors working at Nellis AFB?

A - Contractor may be escorted by CEOFP personnel or may obtain a pass/passes through CES to work at/on Nellis AFB. It tends to be desirable to obtain a pass/passes.

Q - Timeline: Is the 45-day performance period flexible, or is it a strict deadline?

A - The 45-day performance period is strict.

Q - Warranty: Are there any specific warranty terms or conditions beyond the one-year parts and labor warranty mentioned in the SOO?

A - There are no specific warranty terms or conditions beyond the one-year parts and labor warranty in the SOO.

Q - Compliance: Are there any additional environmental or safety regulations specific to Nellis AFB that contractors must adhere to?

A - There are no additional environmental or safety regulations specific to Nellis AFB beyond those specified in the SOO.

Q- Deliverables: Are there any specific formats or templates required for the written diagnostic report and pressure test report?

A - There is not specific format/template required for the diagnostic report or pressure test report. Recommend following Cummins manufacturer template/format standard(s) for any report(s). PDF format is preferred, but it is not required.

This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with the format in the Federal Acquisition Regulation (FAR) subpart 12.6, following FAR 13 Simplified Acquisition procedures, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

1. The solicitation number is F3G3CE4347A001.  This solicitation is issued as a Request for Proposal (RFP).  A Firm Fixed Price type contract will be awarded.

2. The incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2024-06, effective29 August 2024.

3. This combined synopsis/solicitation is being issued as a Total Small Business set-aside, and the associated NAICS code is 811310- Commercial and Industrial Machinery and Equipment (Except Automotive and Electronic), Small Business Size Standard $12.5M.

4. Offerors shall provide a completed proposal.

*See CLIN structure in attached Combo*

5. DESCRIPTION OF SERVICES: The Contractor shall provide all labor, equipment, material, and all else necessary to successfully complete the Repair Fuel System and Clean Fuel Tank for a Cummins 200 KW mobile Generator, Serial Number (SN): 74010944 located in the Civil Engineering (CE) compound, adjacent to Bldg. 807, 6099 Depot Rd, Nellis AFB, NV.

PLEASE SEE “Attachment 1 – SOO – Mobile Generator Repair and Clean” FOR MORE INFORMATION.

6. Period of Performance:  1 May 2025 – 30 June 2025

7. Place of Performance:  Nellis AFB, NV

8. Inspection and Acceptance: FOB Destination

9. Site visit:  10 April 2025 @ 09:30 AM PDT.  Attendees must be at the meet-up location at Nellis AFB Visitor’s Center by 09:00 AM PDT to attend the 09:30 site visit.  All vendors must RSVP by submitting the required information (please see below for details) directly to Ms. Jessica Lavender via email at jessica.lavender.1@us.af.mil , no later than Wednesday 2 April 2025, 3:00 PM PDT. No more than two (2) representatives per company may attend. If information is not correctly submitted by the deadline, the company cannot attend. The required information includes: 

• Company name
• First/last name and middle initial of attendee
• Full SSN
• Date of birth
• Drivers License # and State of Issuance
• Front and back copy of current REAL ID
  • If attendee does not have a REAL ID, please submit the state issued ID/DL along with a second form of ID.  The second form can be a Social Security card, passport, Global Entry card, or a US permanent resident card.  The form(s) of identification cannot be expired. 

Questions arising from the Site Visit, shall be asked, in writing, and sent no later than 11 April @ 10:00 AM PDT. Questions submitted after the aforementioned cutoff date will not be reviewed or answered. Questions shall be submitted directly to Ms. Jessica Lavender via email at jessica.lavender.1@us.af.mil. All responses to questions will be posted to SAM.gov for viewing.

*See attached Combo for additional info*

QUESTIONS DUE DATE. Initial questions are due on Tuesday, 25 March 2025 at 2:00PM PDT.   Questions arising from the Site Visit, shall be asked, in writing, and sent no later than 11 April @ 10:00 AM PDT.

OFFER DUE DATE. Offers are due on Wednesday, 16 April 2025 at 2:00PM PDT.

Only electronic offers submitted via email will be considered for this requirement. Acceptable proposal formats include Adobe PDF, Excel and Microsoft Word, all other formats cannot be opened and will be considered nonresponsive.  Submit questions and offers to Jessica Lavender at jessica.lavender.1@us.af.mil and Katherine Miller at katherine.miller.18@us.af.mil. Please include the solicitation number, F3G3CE4347A001, in the subject line of the email to ensure prompt receipt of your offer.

(End of Provision)

DELIVERABLES: At a minimum, Offerors shall provide a Technical Proposal outlining pricing and how the work will be accomplished in accordance with the SOO.