9140--Fuel Oil for Quarters VAMC TOGUS

The Department of Veterans Affairs Veterans Health Administration is seeking to procure fuel oil for the VA Medical Center (VAMC) in Togus, Maine, classified under NAICS code 324110 (Petroleum Refineries) and PSC 9140 (Fuel Oils). The VA initially issued a notice of intent to sole source this procurement to Irving Oil Terminals Inc. under FAR 6.302-2 authority for unusual and compelling urgency; however, Amendment 0001 cancelled this sole-source notice after additional vendors were identified. Interested vendors must submit detailed documentation and qualifications to tyler.kenyon@va.gov by November 19, 2025, at 11:00 AM EST to be considered in the government's market research evaluation. The government will use responses received to determine whether to proceed with an unrestricted open market procurement, with the final decision resting solely within government discretion. This is a pre-solicitation notice and does not constitute a request for competitive proposals, meaning no formal solicitation is currently available and requests for solicitations will not receive responses.

This procurement carries no set-aside designation and involves the procurement of one lot of fuel oil with pricing to be determined. Irving Oil Terminals Inc. was the initially named potential contractor, though the amendment indicates additional vendors have been identified for consideration. The contract period of performance will be one year from the date of award, with the specific award value not disclosed in the pre-solicitation notice. Vendors responding to this notice should be aware that their information will be used exclusively for market research purposes and that the VA retains complete discretion to determine the procurement approach going forward based on the qualification information submitted.