8910--Dairy Products for Martinsburg VAMC

The Department of Veterans Affairs (VA) Veterans Integrated Service Network 5 (VISN 5) Network Contracting Office has issued a Sources Sought Notice for dairy and milk product delivery to the Martinsburg VA Medical Center (VAMC) located in Martinsburg, West Virginia. The notice is specifically focused on identifying potential suppliers capable of providing various dairy products including whole milk, 2% milk, skim milk, chocolate fat-free milk, lactaid milk, sour cream, and cottage cheese. This market research effort is designed to explore potential sources for a future procurement, with line item quantities ranging from 213 to 134,000 units. The solicitation falls under NAICS code 311511 for Fluid Milk Manufacturing and Product Service Code 8910 for Dairy Foods and Eggs. The notice is explicitly for planning purposes and does not constitute a formal invitation to bid or a guarantee of contract award.

Interested vendors must submit comprehensive responses via email to Ryan.Singletary@va.gov by June 12, 2025, at 10:00 AM EST, providing detailed information about their capabilities. Required submission details include company name, point of contact, SAMS Unique Entity Identifier (UEI), business size status, manufacturing origin, and distribution authorization. The VA is seeking to assess vendors' ability to meet the specific dairy product requirements, with particular attention to ensuring that any "equal to" items meet all required salient characteristics. While submission does not guarantee inclusion in a future bidders list or receipt of a solicitation, vendors are encouraged to provide thorough and precise information demonstrating their qualifications. The contracting office emphasizes that no direct or indirect costs will be reimbursed, and this notice represents a purely informational market research initiative to understand potential supply sources for the Martinsburg VAMC's dairy product needs.