820 RHS Heavy Equipment Rental

*** Due to multiple requests foo extension of the offer due date due to the size of this requirement the Offers due date has been extended as follows.

OFFER DUE DATE. Offers are due on Thursday, 10 October 2024 at 10:00 AM ***

***FAR 52.232-18 Availability of Funds (Feb 1998)
Availability of Funds (Apr 1984)
Funds are not presently available for this contract. The Government’s obligation under this contract is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the Government for any payment may arise until funds are made available to the Contracting Officer for this contract and until the Contractor receives notice of such availability, to be confirmed in writing by the Contracting Officer.***

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, following FAR 13 Simplified Acquisition Procedures, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. An award, if any, will be made to the responsible offeror who submits a quote that (1) conforms to the requirements of the synopsis/solicitation; (2) that receives a rating of “Acceptable” on the Technical Capability evaluation factor; and (3) that submits the quote with the lowest total evaluated price (TEP), provided that the TEP is not unbalanced and is determined to be fair and reasonable. The Government reserves the right to award without discussions or to make no award at all depending upon (1) the quality of quotes received and (2) whether proposed prices are determined to be fair and reasonable.

1. The solicitation number is F2CFLG4234A002. This solicitation is issued as a Request for Proposal (RFP). A Firm Fixed Price type contract will be awarded.

2. The incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2024-06, effective 28 August 2024.

3. This combined synopsis/solicitation is being issued as Small Business set-aside, and the associated NAICS code is 532412- Construction, Mining, and Forestry Machinery and Equipment Rental and Leasing, Small Business Size Standard $40.0M.

4. Offeror’s shall provide a completed Price List (see “Attachment 2 – Price List”).

See price list for CLIN structure.

5. DESCRIPTION OF SERVICES: The requirement is to establish a single purchase request for heavy vehicle/equipment rental for the 820th RHS and 801st RHS-OLA. The 820th RHS and 801st RHS-OLA will be utilizing the rentals identified in the attached documents to perform Troop Training construction projects, provide specialized training courses and enable the ability to sustain in-garrison operations. 820 RHS requires 41 pieces of heavy equipment identified in the price list for (12) months within the specifications listed delivered to building 808 on Nellis Air Force Base. The Contractor shall provide all required connections, hoses, and other accessories. The Contractor shall provide the delivery, pick up, and exterior cleaning. The Contractor will also facilitate the ability for returns with 30 days notice.

PLEASE SEE “ATTACHMENT 2 – SOW – FY25 Heavy Equipment Rental” FOR MORE INFORMATION.

6. Period of Performance:  15 October 2024 to 14 October 2025, 
7. Place of Performance:  Nellis AFB, NV
8. Inspection and Acceptance: FOB Destination

FAR 52.212-1 Instructions to Offerors—Commercial Products and Commercial Services (Sep 2023)
REQUIREMENTS. All quotes shall include the following minimum information:  Product Specifications, CAGE Code, SAM Unique Entity ID, Taxpayer I.D. No., Payment Terms, Discount Terms, Offerors Reps and Certs, Point of Contact, Phone, Fax, Email and Proposed Delivery Schedule. IAW FAR 52.204-7 and DFARS 252.207-7004 Alt A, prospective vendors must be registered in the System for Award Management (SAM) database prior to contract award.  Lack of SAM registration shall be a determining factor for contract award.  Prospective vendors should visit the SAM website at http://www.sam.gov.com to register.  To ensure your quote along with any and all attachments are received, attachment(s) must be less than 10 MB [in total].  It is the responsibility of the offeror to contact the government to confirm receipt of the quote prior to the offer due date and time.

(1) FAR 52.212-1, paragraph (b)(8), is changed to read:
(8) Offerors must include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications -- Commercial Items, with its offer.

(2) FAR 52.212-1, paragraph (c), is changed to read:
(c) Period for acceptance of offers. The offeror agrees to hold prices in its offer firm for 90 calendar days from the date specified for receipt of offers.

(3) To be considered for this requirement, the offer must complete the Price Sheet. Fully complete the pricing on each CLIN as required. The contractor shall fill out a unit price, the extended price and a total price for all CLINs. Please ensure that all prices, extended prices and total prices are checked and verified for accuracy. DO NOT go two (2) digits beyond the decimal point.

(4) In accordance with FAR Part 9, Contractor Qualifications, the Government has a right to retrieve past performance information through the Government’s past performance databases, Federal Awardee Performance Integrity Information System (FAPIIS) and Past Performance Information Retrieval System (PPIRS). Any active exclusions will deem the contractor non-responsible, therefore, the offeror will not be eligible for contract award.

An offeror determined to have an unsatisfactory performance record will be determined non-responsible, therefore, the offeror will not be eligible for contract award. In the case of an offeror without a record of relevant past performance or for whom information on past performance is not available, the offeror will not be evaluated favorably or unfavorably on past performance.

OFFER DUE DATE. Offers are due on Thursday, 10 October 2024 at 10:00 AM 
Only electronic offers submitted via email will be considered for this requirement. Acceptable proposal formats include Adobe PDF, Excel and Microsoft Word, all other formats cannot be opened and will be considered nonresponsive.  Submit questions and offers to Nathan Doebler at nathan.doebler@us.af.mil and Rachel Tilley at rachel.tilley.1@us.af.mil. Please include the solicitation number, F2CFLG4234A002, in the subject line of the email to ensure prompt receipt of your offer.