Attachment 1 - SOW - Heavy Equipment Rental.docx

STATEMENT OF WORK FOR HEAVY EQUIPMENT RENTALS FOR NELLIS AIR FORCE BASE, NEVADA

BACKGROUND:

The 820th RED HORSE (820 RHS) Squadron, at Nellis AFB, Nevada (NV), is a construction unit that conducts daily airfield and base maintenance. The 820 RHS is subject to short-notice emergent construction and repair requirements that often the Government equipment fleet cannot support based upon maintenance down time and limited fleet size. As such, we need a readily available source to rent equipment from. This requirement for heavy vehicle/equipment rental is a supplement to the Government’s large and small equipment needs.

1. SCOPE: Contractor shall provide heavy vehicle/equipment for rent and deliver large and/or small equipment to either the Government identified job site or squadron.

2. LOCATION: The delivery area for rental equipment will be determined at the time of request. The primary location of the requirement is at Nellis Air Force Base, NV, 89191, Creech Air Force Base, NV 89018, and/or the Nevada Test and Training Range as required.

3. PERIOD OR PERFORMANCE: 15 October 2024 – 14 October 2025. Vendor shall provide pricing for monthly rental rates for a 1 year period. Individual rental periods will only be coordinated by an authorized caller or the Contracting Officer.

4. RETURNS: The Customer shall provide 30 days notice for all early returns to the Vendor.

5. DESCRIPTION OF WORK: The Heavy Equipment Rentals to be provided under this agreement shall include:

5.1. Delivery/Pick-up of large or small equipment that is in safe and reliable condition that meet the following requirements:

5.1.1. Provide safe and reliable vehicles that meet the following requirements:

5.1.2. Conform to manufactures specifications.

5.1.3. Meet Federal, State, and Municipal laws, codes and regulations.

5.1.4. Are properly licensed and registered during rental period. If Applicable

5.1.5. Fuel tank full and all fluid levels properly serviced.

5.1.6. Functional instrument and gauges

5.1.7. Tires in good repair and properly serviced.

5.2. The vendor assumes and shall bear the entire risk of loss of or damage to the rented vehicles (including costs of towing, administrative costs, loss of use, and replacements), for any reason, including without limitation, casualty, collision, fire, tire damage, falling objects, overhead damage, glass breakage, vandalism, theft and normal wear and tear, except where the loss or damage is caused by one or more of the following:

5.3. Obtaining the vehicle through fraud or misrepresentation, or the damage or loss is caused intentionally by an authorized driver / operator.

5.4. Operation of the vehicle by a driver who is under the influence of intoxicants or any prohibited drugs.

5.5. Use of the vehicle for any illegal purpose.

5.6. Use of the vehicle in pushing or towing another vehicle.

5.7. Use or permitting the vehicle to carry passengers or property for hire.

5.8. Operation of the vehicle in live artillery fire exercises, or used in training for tactical maneuvers.

5.9. Operation of the vehicle in a test, race or contest.

5.10. Operation of the vehicle by a person other than an authorized driver.

5.11. Operation across international boundaries unless specifically authorized at the time of rental.

5.12. Theft of the rented vehicle and the renter cannot produce the vehicle keys, unless the renter can show the keys were stolen through theft or robbery.

NOTE: The above exceptions are not valid where prohibited by state law.

Any maintenance or repairs to equipment during rental agreement will be provided at no additional cost to the Government. Vendor is required to respond to Government’s request for repairs to rentals within 24 hours of the Government’s request.

6. WASTE AND DISPOSAL: Vendor shall be responsible for removal and disposal of all waste as a result of repair and maintenance work performed on rental equipment. Vendor shall leave work area in the same condition as when they arrive.

7. FIRE PREVENTION AND PROTECTION: Vendor shall comply strictly with all base fire regulations.

8. FACILITIES DAMAGE: Vendor shall be responsible for any damage to any government facility or property caused by their personnel and repair the damages to the satisfaction of the Contracting Officer at no expense to the Government.

9. COORDINATING AND SCHEDULING: Vendor shall coordinate all deliveries through one of the individuals on the Government provided Authorized Caller List.

10. WORKING HOURS: On-site work shall be accomplished between 0600 -1730 hours Monday through Friday excluding Federal holidays. Work performed outside of these hours shall be coordinated with one of the individuals on the authorized call list prior to commencement of work.

11. SAFETY: On-site staff shall comply with safety requirements as they pertain to work being accomplished.

12. PROTECTION OF PERSONS AND PROPERTY: (Reserved)

13. UTILITIES: There will be no utilities needed for delivery.

14. FINAL INSPECTION: All Heavy Equipment Rentals delivered must meet specifications provided, and will be inspected by the following units: 820 RHS or 555 RHS.

15. PICK-UP/DROP-OFF PROCEDURES:

15.1. Upon receipt of the equipment photos should be taken to document the condition it was received in. Draft up a short email with any notes needed and attached the photos. This will be sent to CO/CS and the contractor with date stamps.

15.2. If there are any significant damages, they should be documented and brought to the CO and Contractor's attention.

15.3. If the equipment is dropped off without a Government representative present to document the condition it was in upon arrival, it should be brought to the CO's attention immediately. **If you use the equipment prior to condition documentation with a contractor representative present, you are accepting liability for the equipment**

15.4. If at any time during the rental period there are issues with the equipment or damages occur, photo documentation should be taken and an email sent to the CO/CS and Contractor for proper tracking.

15.5. When the contractor comes to pick up the equipment photos should be taken to document the condition it is being returned in. An email should be drafted up with the photos and any comments needed.

16. REQUESTED EQUIPMENT: Equipment frequently requested are as followed:

1. Asphalt Paver, wheeled, 10 ft min paving width, 19.5 ft max width

2. Cold Planer, tracked (asphalt milling machine), min cutting 40 in

3. Compact Skid Steer Loader, Tracked

4. Compact Skid Steer Loader, Tracked

5. Compact Skid Steer Loader, Tracked

6. Dump Truck, Highway-Rated, End-Dump, no less than 20T Cap

7. Dump Truck, Highway-Rated, End-Dump, no less than 20T Cap

8. Dump Truck, Highway-Rated, End-Dump, no less than 20T Cap

9. Dump Truck, Highway-Rated, End-Dump, no less than 20T Cap

10. Dump Truck, Highway-Rated, End-Dump, no less than 20T Cap

11. Dump Truck, Highway-Rated, End-Dump, no less than 20T Cap

12. Dump Truck, Highway-Rated, End-Dump, no less than 20T Cap

13. Dump Truck, Highway-Rated, End-Dump, no less than 20T Cap

14. Dump Truck, Highway-Rated, End-Dump, no less than 20T Cap

15. Dump Truck, Highway-Rated, End-Dump, no less than 20T Cap

16. Excavator, Hydraulic, tracked rated at least 30 ton w/attachments

16.1. a. Bucket , Hydraulic hammer/thumb attachments

17. Excavator, Hydraulic, tracked rated at least 30 ton w/attachments

18. Forklift, Diesel, All-Terrain, 10K

19. Front-End Loader, Wheeled, 4 Cubic Yard Bucket Capacity minimum

20. Front-End Loader, Wheeled, 4 Cubic Yard Bucket Capacity minimum

21. Front-End Loader, Wheeled, 4 Cubic Yard Bucket Capacity minimum

22. Front-End Loader, Wheeled, 4 Cubic Yard Bucket Capacity minimum

23. Motor Grader, min 12 foot blade width with rippers

24. Motor Grader, min 12 foot blade width with rippers

25. Pneumatic Roller, 68 inch compaction width minimum, rated at least 25 Tons

26. Pneumatic Roller, 68 inch compaction width minimum, rated at least 25 Tons

27. Tandem Vibratory Roller, 68 inch compaction width min, rated 25T

28. Tandem Vibratory Roller, 68 inch compaction width min, rated 25T

29. Tandem Vibratory Roller, 68 inch compaction width min, rated 25T

30. Tandem Vibratory Roller, 68 inch compaction width min, rated 25T

31. Tandem Vibratory Roller, 68 inch compaction width min, rated 25T

32. Tracked Dozer, 300hp minimum, 14 foot blasé width minimum, rippers included

33. Tractor, Highway, 20 ton minimum capacity

34. Tractor, Highway, 20 ton minimum capacity

35. Tractor, Highway, 20 ton minimum capacity

36. Trailer, Lowboy, Diesel operated, 60 ton minimum capacity

37. Trailer, Lowboy, Diesel operated, 60 ton minimum capacity

38. Water Truck, Highway-Rated, minimum capacity 2000 gallons

39. Water Truck, Highway-Rated, minimum capacity 2000 gallons

16.1. Allow multiple drivers at no additional cost per driver.

16.2.

16.3. Allow minimum age for driver of any type vehicle (see note) to be 18 years of age with valid DoD issued Common Access Card (CAC) and valid state motor vehicle operator’s license. NOTE: Operators of nine (9) or more passenger vehicles require additional training/certifications and licensing by the DoD. Operators must have current GMV DoD license endorsements.

16.4.

16.5. Have 24-hour capability to tow disabled vehicles, to provide replacement keys, and to replace any vehicles within 4 business hours of notification.