7F20--Patient Check-In and BTSSS Self Service Kiosks (VA-25-00024443)
Closed Pre-Solicitation Posted
This opportunity was awarded. See the award notice from .
- Solicitation number
- 36C10A25Q0013
- Agency
-
VA Technology Acquisition Center
Headquarters, Department of Veterans Affairs
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 541519 Other Computer Related Services
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Veterans Affairs (VA) Technology Acquisition Center is conducting market research for a patient check-in and self-service kiosk system, with the primary objective of identifying alternative software brands to their current Vetlink system. The VA intends to procure 84 freestanding kiosk packages, each equipped with printers and scanners, currently planned for a sole-source award to Minuteman Technology Services, LLC. This pre-solicitation notice is classified under NAICS code 541519 for Other Computer Related Services, with a size standard of 150 employees. The market research is designed to explore potential alternative software solutions that could meet VA requirements. Interested parties must submit responses by January 7, 2025, with direct communications to Mr. Juan C. Perez via email at juan.perez5@VA.GOV or by phone at 512-981-4467.
The contract opportunity is designated as a Total Small Business set-aside, with Minuteman Technology Services, LLC currently identified as the sole authorized distributor of the VKIOSK system. The procurement includes 84 kiosk packages and 168 12-month extended warranties, effectively providing 36 months of warranty coverage per unit. While the precise contract value is not specified, the comprehensive nature of the procurement suggests a significant investment in modernizing patient check-in infrastructure. The VA emphasizes that this notice is for informational and planning purposes only, and does not constitute a formal solicitation or guarantee of contract award. Potential vendors are advised that no administrative costs will be reimbursed, and submittals will not be returned, with future solicitation details to be published on the Governmentwide Point of Entry.
Notice text
This is a Sources Sought Notice only. The Department of Veterans Affairs (VA) intends to award a firm fixed price sole-source contract to Minuteman Technology Services, LLC., for 84 Freestanding Kiosks packages that include printers & scanners for each Kiosk. Additionally, 168 12-month extended warranties (2 per Kiosk, thus extending the 12-month regularly included warranty coverage, to 36-months per unit). However, VA is conducting market research to determine if there are other brands of software available to meet VA s requirements. This notice is issued solely for information and planning purposes it does not constitute a Request for Quote (RFQ)/Invitation for Bid (IFB)/Request for Proposal (RFP) or a promise to issue an RFQ, IFB or RFP in the future. This notice does not commit the VA to contract for any supply or service. Further, the VA is not seeking quotes, bids or proposals at this time and will not accept unsolicited proposals in response to this source sought notice. The VA will not pay for any information or administrative costs incurred in response to this notice. Submittals will not be returned to the responder. Not responding to this notice does not preclude participation in any future RFQ or IFB or RFP, if any is issued. If a solicitation is released, it will be synopsized on the Governmentwide Point of Entry. It is the responsibility of potential offerors to monitor the Governmentwide Point of Entry for additional information pertaining to this requirement. The anticipated NAICS code is: 541519, Other Computer Related Services with a size standard in number of employees 150 employees.
With this award, the VA intends to replace its VKIOSKs. The current VKIOKs use Vetlink software. Minuteman Technology Services, LLC., the only authorized distributor of VKIOSK system.
Email Responses by: January 7, 2025.
Point of contact is Mr. Juan C. Perez, contract specialist at e-mail address juan.perez5@VA.GOV; phone 512-981-4467.
Files
| File | Type | Posted |
|---|---|---|
| 36C10A25Q0013.docx | DOCX document |
Notice history
| Notice | Type | Posted |
|---|---|---|
| 7F20--Patient Check-In and BTSSS Self Service Kiosks (VA-25-00024443) | Award Notice | |
| This notice | Pre-Solicitation |
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