7E20--667-21-2-883-0055, BioPoint License - Biopoint Patient ID version 6. x
Closed Solicitation Posted
- Solicitation number
- 36C25621Q0519
- Agency
-
Veterans Integrated Service Network 16
Veterans Health Administration, Department of Veterans Affairs
- Responses due
- Set-aside
- Service-Disabled Veteran-Owned Small Business
Opportunity facts
- NAICS code
- 541519 Other Computer Related Services
- PSC
- 7E20 IT and Telecom - End User: Help Desk;Tier 1-2,Workspace,Print,Output,Productivity Tools (HW/Perp SW)
- Place of performance
- Shreveport LA 71101
Notice details come from SAM.gov. Updated .
About this opportunity
This solicitation from the Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 16 seeks quotations from service-disabled veteran-owned small businesses for a BioPoint Patient ID wristband system. The system must print full color patient photos, risk identifiers, barcodes, and demographics directly on wristbands and integrate with the VISTA medical records database and national VIC system to retrieve photos. Quotes will be evaluated based on price alone with award going to the lowest priced technically acceptable offer meeting the requirements. Quotes are due by April 23, 2021.
The solicitation is set aside 100% for service-disabled veteran-owned small businesses. The NAICS code is 541519 for other computer related services with a size standard of $30 million. Offerors shall provide pricing to cover licenses for a VA medical center and three associated community-based outpatient clinics, on-site professional services for installation and training, training classes, fifteen HP printers for deployment, and up to five years of annual support. The place of performance is the Overton Brooks VA Medical Center located in Shreveport, Louisiana.
Notice text
2 versions
Update #2 · Latest ·
5. PROJECT NUMBER (if applicable)
CODE
7. ADMINISTERED BY
2. AMENDMENT/MODIFICATION NUMBER
CODE
6. ISSUED BY
8. NAME AND ADDRESS OF CONTRACTOR
4. REQUISITION/PURCHASE REQ. NUMBER
3. EFFECTIVE DATE
9A. AMENDMENT OF SOLICITATION NUMBER
9B. DATED
PAGE OF PAGES
10A. MODIFICATION OF CONTRACT/ORDER NUMBER
10B. DATED
BPA NO.
1. CONTRACT ID CODE
FACILITY CODE
CODE
Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:
The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers
E. IMPORTANT:
is extended,
(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the
offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR
ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY
is not extended.
12. ACCOUNTING AND APPROPRIATION DATA
(REV. 11/2016)
is required to sign this document and return ___________ copies to the issuing office.
is not,
A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.
15C. DATE SIGNED
B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES
SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).
RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter
or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to
the opening hour and date specified.
C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:
D. OTHER
Contractor
16C. DATE SIGNED
14. DESCRIPTION OF AMENDMENT/MODIFICATION
16B. UNITED STATES OF AMERICA
Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.
15A. NAME AND TITLE OF SIGNER
16A. NAME AND TITLE OF CONTRACTING OFFICER
15B. CONTRACTOR/OFFEROR
STANDARD FORM 30
PREVIOUS EDITION NOT USABLE
Prescribed by GSA - FAR (48 CFR) 53.243
(Type or print)
(Type or print)
(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)
(Number, street, county, State and ZIP Code)
(If other than Item 6)
(Specify type of modification and authority)
(such as changes in paying office, appropriation date, etc.)
(If required)
(SEE ITEM 11)
(SEE ITEM 13)
(X)
CHECK
ONE
13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,
IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.
11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS
AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT
(Signature of person authorized to sign)
(Signature of Contracting Officer)
0001
04-06-2021
00502
ALEXANDRIA VA HEALTH CARE SYSTEM
NETWORK CONTRACTING OFFICE 16
ALEXANDRIA VA HEALTH CARE SYSTEM
PO BOX 69004
ALEXANDRIA LA 71306-9004
00502
DEPARTMENT OF VETERANS AFFAIRS
NETWORK CONTRACTING OFFICE 16
ALEXANDRIA VA HEALTH CARE SYSTEM
2495 SHREVEPORT HIGHWAY
PINEVILLE LA 71360-4004
To all Offerors/Bidders
36C25621Q0519
X
x
x
04/23/2021 3:00 PM Central
See CONTINUATION Page
X
0
Amendment 0001
The purpose of this amendment is to add the Evaluation Criteria and Instructions to Offerors to the solicitation.
The closing date is extended to 04/23/2021 3:00 PM Central.
Questions/RFIs will be addressed through 04/16/2021.
Page 12 of 12
E.4 52.212-2 EVALUATION COMMERCIAL ITEMS (OCT 2014)
(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:
EVALUATION CRITERIA
PRICE ALONE
Basis of Award:
A Price alone procurement is being conducted. As such, award will be made on the basis of the lowest evaluated price of proposals meeting or exceeding the acceptability standards for the non-cost factor. Past Performance history will be considered for responsibility determination purposes only (FAR 9.104-1(c). The evaluation factors are as follows:
Factor 1-Technical
Factor 2-Price
Under the technical factor, each offeror s responses will be evaluated on a pass/fail basis or acceptable/unacceptable basis. This determination will be based on the offeror demonstrating in its proposal a technical solution that minimally meets the technical requirements specified in the Solicitation s Statement of Work.
Price will be evaluated for fairness and reasonableness.
Factor 1 TECHNICAL CAPABILITIES: Offerors must submit relevant information demonstrating technical capability to satisfactorily perform the following requirement as expressed in the Statement of Work in the Solicitation
Factor 2 PRICE: Prices will be evaluated on the basis of price fairness and reasonableness.
*Note the government only intends on sending the lowest priced quote for technical evaluation. In the event the lowest priced quote is found not acceptable the second lowest quote will be sent for technical evaluation.
Point of Contact
James Rasco
Alexandria VAHCS
2495 Hwy 71 South
Pineville LA 71360
james.rasco@va.gov
OFFER SUBMISSION GUIDANCE
Quote Submission Guidance: Quotes shall be submitted via e-mail only to James Rasco at james.rasco@va.gov. Quotes shall be submitted on or before the close date/time as specified in this solicitation. Quotes are due no later than Friday, April 23rd, 2021, by 3:00 p.m. CDT (Shreveport, LA). Late submissions, modifications, and withdrawals will be handled as described in provision 52.212-1(f) Instructions to Offerors Commercial Items.
Any contractor submissions or requests for information about this RFQ received after the closing date and time of this solicitation (for any reason) are late and shall not be considered. It is unlikely that the solicitation close date will be extended so offerors are encouraged to respond on or before the close date with their best offer.
Questions: All questions must be in emailed to james.rasco@va.gov. All questions must be received no later than 3PM(CST) 04/16/2021. All responses to questions will be incorporated into a written amendment posted on https://beta.sam.gov.
ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS COMMERCIAL ITEMS
Provisions that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.
The following provisions are incorporated into 52.212-1 as an addendum to this solicitation:
INSTRUCTIONS TO OFFERORS
This acquisition is being procured using Simplified Acquisition Procedures under the authority of FAR Part 13 procedures. This solicitation is 100% SDVOSB Set-Aside. which includes all CLIN items being requested in the solicitation. The Government intends to solicit this requirement and award a subsequent contract without discussions, clarifications, or negotiations. However, if necessary, the Government will seek clarification and additional information for quotes that are submitted from any eligible offeror. Offerors are encouraged to provide their best quote initially because the opportunity to enter into discussions or to provide a better quote at a later time will not be possible. The Government intends to award to the offeror whose quote represents the best value to the government after consideration of all technical and price factors. FAR Part 52.212-2, Evaluation - Commercial Items: does not apply to this solicitation. Pursuant to FAR subpart 13.106-2, the Government will award a Firm-Fixed Price contract to a single successful contractor whose quote in response to this solicitation will be most advantageous to the Government. Award will be made to the lowest priced quote that meets or exceeds ALL requirements of this solicitation and the Statement of Work (SOW).
This is an open-market combined synopsis/solicitation for services as defined herein.  The government intends to award a Firm Fixed Price Contract as a result of this combined synopsis/solicitation that will include the terms and conditions set forth herein. To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:
"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."
OR
"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"
Quoter shall list exception(s) and rationale for the exception(s).
Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to James Rasco at james.rasco@va.gov.
E.4 52.212-2 EVALUATION COMMERCIAL ITEMS (OCT 2014)
(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:
EVALUATION CRITERIA
PRICE ALONE
Basis of Award:
A Price alone procurement is being conducted. As such, award will be made on the basis of the lowest evaluated price of proposals meeting or exceeding the acceptability standards for the non-cost factor. Past Performance history will be considered for responsibility determination purposes only (FAR 9.104-1(c). The evaluation factors are as follows:
Factor 1-Technical
Factor 2-Price
Under the technical factor, each offeror s responses will be evaluated on a pass/fail basis or acceptable/unacceptable basis. This determination will be based on the offeror demonstrating in its proposal a technical solution that minimally meets the technical requirements specified in the Solicitation s Statement of Work.
Price will be evaluated for fairness and reasonableness.
Factor 1 TECHNICAL CAPABILITIES: Offerors must submit relevant information demonstrating technical capability to satisfactorily perform the following requirement as expressed in the Statement of Work in the Solicitation
Factor 2 PRICE: Prices will be evaluated on the basis of price fairness and reasonableness.
*Note the government only intends on sending the lowest priced quote for technical evaluation. In the event the lowest priced quote is found not acceptable the second lowest quote will be sent for technical evaluation.
Point of Contact
James Rasco
Alexandria VAHCS
2495 Hwy 71 South
Pineville LA 71360
james.rasco@va.gov
OFFER SUBMISSION GUIDANCE
Quote Submission Guidance: Quotes shall be submitted via e-mail only to James Rasco at james.rasco@va.gov. Quotes shall be submitted on or before the close date/time as specified in this solicitation. Quotes are due no later than Friday, April 23rd, 2021, by 3:00 p.m. CDT (Shreveport, LA). Late submissions, modifications, and withdrawals will be handled as described in provision 52.212-1(f) Instructions to Offerors Commercial Items.
Any contractor submissions or requests for information about this RFQ received after the closing date and time of this solicitation (for any reason) are late and shall not be considered. It is unlikely that the solicitation close date will be extended so offerors are encouraged to respond on or before the close date with their best offer.
Questions: All questions must be in emailed to james.rasco@va.gov. All questions must be received no later than 3PM(CST) 04/16/2021. All responses to questions will be incorporated into a written amendment posted on https://beta.sam.gov.
ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS COMMERCIAL ITEMS
Provisions that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.
The following provisions are incorporated into 52.212-1 as an addendum to this solicitation:
INSTRUCTIONS TO OFFERORS
This acquisition is being procured using Simplified Acquisition Procedures under the authority of FAR Part 13 procedures. This solicitation is 100% SDVOSB Set-Aside. which includes all CLIN items being requested in the solicitation. The Government intends to solicit this requirement and award a subsequent contract without discussions, clarifications, or negotiations. However, if necessary, the Government will seek clarification and additional information for quotes that are submitted from any eligible offeror. Offerors are encouraged to provide their best quote initially because the opportunity to enter into discussions or to provide a better quote at a later time will not be possible. The Government intends to award to the offeror whose quote represents the best value to the government after consideration of all technical and price factors. FAR Part 52.212-2, Evaluation - Commercial Items: does not apply to this solicitation. Pursuant to FAR subpart 13.106-2, the Government will award a Firm-Fixed Price contract to a single successful contractor whose quote in response to this solicitation will be most advantageous to the Government. Award will be made to the lowest priced quote that meets or exceeds ALL requirements of this solicitation and the Statement of Work (SOW).
This is an open-market combined synopsis/solicitation for services as defined herein.  The government intends to award a Firm Fixed Price Contract as a result of this combined synopsis/solicitation that will include the terms and conditions set forth herein. To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:
"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."
OR
"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"
Quoter shall list exception(s) and rationale for the exception(s).
Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to James Rasco at james.rasco@va.gov.
Update #1 ·
Attachment 2: Combined Synopsis/Solicitation
Page 12 of 12
COMBINED SYNOPSIS/SOLICITATION FOR COMMERCIAL ITEMS
General Information
Document Type:
Combined Solicitation/Synopsis
Solicitation Number:
36C25621Q0519
Posted Date:
03/5/2021
Response Date:
04/05/2021 at 3:00P.M. Central
Product or Service Code:
H7E20
Set Aside:
100% SDVOSB
NAICS Code:
741519
Contracting Office Address
2495 Hwy 71 South
Pineville LA 71360
Description
This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Items, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; Quotations are being requested, and a written solicitation document will not be issued.
This solicitation is a Request for Quotations (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2021-03 2/16/2021.
The associated North American Industrial Classification System (NAICS) code for this procurement is 541519- Other Computer Related Services with a small business size standard of $30 Million.
This solicitation is set aside 100% for Service-Disabled Veterans Owned Small Businesses (100% SDVOSB set aside).
The Overton Brooks VA Medical Center in Shreveport LA is seeking BioPoint Patient ID Wristband system for the Main Hospital and 3 CBOCs.
All interested companies shall provide a quotation for the following:
Statement of Work for the Bio-Optronics Biopoint PI, Positive Patient Identification Solution
Scope of Work:
Professional Services Overview
Professional Services provided by Bio-Optronics include the delivery of an application installation package that will include the facility specific configuration settings, and assistance with the installation and configuration of the database and application software on VA equipment. As part of the configuration process, Bio-Optronics will provide database files and account requirements.
Bio-Optronics employees with VHA NMEA accounts will require Remote Desktop access with system administration privileges to the VA computer(s) hosting services that are components of the application. Bio-Optronics staff who will access the VA infrastructure will provide the appropriate security clearances and authorization as needed.
Typical facility and ESL staff requirements are:
Primary contact, typically the project manager
Clinical contact, the clinician that will assist with format and configuration guidance
Training coordinator, typically the CAC or BCMA coordinator
OI&T contacts, to coordinate technical project activities that may include Cache (HDRHX), VistA, network, VPN and Remote Desktop access, and database management.
Training
Bio-Optronics will provide the contracted number of days of on-site staff training.
The VAMC will provide a list of individuals to be trained and be responsible for the individuals attendance for their assigned training sessions. The CAC, in conjunction with the Vendor, will develop training schedules and share in the actual training.
Training will cover application functionality, best practices, support availability and general how-to.
Activity Overview
Identify areas for Biopoint usage.
Ensure that there is sufficient room for any required solution equipment.
Provide a printers and printer installation if required by project. **NOTE printer installation and configuration is not part of the project and will be provided by the supplier.
As part of the scheduled project status calls Bio-Optronics will coordinate the various tasks with the appropriate project teams. A point of contact and issue escalation contact will be required for each team.
Bio-Optronics will provide MBI or LBI clearance certifications to the ISO and contracting officer as needed.
All hardware (Servers, workstations, scanners, printers) are the responsibility of the customer and are not covered as part of the software deployment. Equipment may be purchased as part of the originating purchase order but will be the responsibility of the supplying vendor. Server and workstation specifications may be supplied on an individual basis, but standard workstations, laptops, and scanners are sufficient. Database servers do not require a separate server and can utilize VM or current instance configurations.
Summary of Government Responsibilities
Provide the names of users that will have access to the Biopoint solutions.
Update users account with proper menus and keys.
Provide clinic and ward data required for configuring the application.
Bio-Optronics will coordinate user training with the appropriate facility staff as defined in the project team assignments.
Project Team Participants and Responsibilities
ISO/COTR
Network and VistA access
ESL Backoffice Team
Application database modifications                  Â
ESL COTS Team
Fileman report of Hospital Locations to identify clinic IEN s
Application server configuration
ESL Business Systems Team
Cache HDRHX access
BCMA Coordinator/Nurse Manager
Project leader
Nursing Managers
Application user identification
Clinic identification
Wristband/label design
Nursing Union
Application review
OI&T
Print Server configuration (Biopoint PI only)
Printer deployment (Biopoint PI only)
Project Task Overview
Site Survey
Send software license to customer
Schedule a project kick-off conference call
Identify project contacts and escalation process
Identify and schedule periodic project conference calls
Identify printers to be used for wristband printing
Identify on-site deployment and training schedule
Design a draft wristband design for internal approval
Order wristband media
Policy review or modification
System Access/Configuration
Identify and gain access to project computers
Create application service accounts for RPC use
Create application service accounts for Cache HDRHX access
Acquire clinic location IEN's and MAS groupings
SQL Server Install/Configuration
Install/execute any SQL scripts, jobs, or stored procedures required for the application module installation
VistA Configuration
Provide clinic names and internal entry numbers
Configure application menus to include the surgery RPC s
Pre-Deployment Verification
Application to be installed on all appropriate PC's
Test application configuration on customers workstations
Facility PM to test application and verify patient census
Facility PM to test application printing and approve wristband design
Facility PM to test barcode scanning (Glucometers, iSTAT, and BCMA)
Facility PM to coordinate printer deployment prior to on-site training
Application Deployment
Application configuration/test
Create deployment package
Install the Biopoint application on application server
End user trainer training
Post project wrap-up conference call
General RequirementsThe requirements for this solution include patient photo as well as support of multiple risk symbols (allergies, DNR, Fall and Elopement Risk, etc.). These Patient risk identifiers must be printed directly on the wristband to eliminate the need for multiple wristbands, stickers, or plastic clips. This will lend to standardization throughout the health care system. Standardizing patient wristbands within the VA will enhance patient hand-off communications between facilities. The solution must be able to print full color patient photograph, color coded risk identifiers, barcode, and patient demographics on the wristband. The medical identification system should provide a flexible and fully-customizable design to allow adaptation to comply with future evidence-based practices. The system must be able to function on a secure VISTA interface and will need to function properly with existing VA Barcode Point of Care (BPOC) solutions such as the barcode medication administration (BCMA) and Clinic Orders which are currently under development (BCMA in the Outpatient areas). The proposed solution must integrate directly to the VA national medical records database (Veterans Information Systems and Technology Architecture or VISTA) using a unidirectional interface for transmission of protected health information. The nursing unit or admission clerk must be able to pull up the patient record, set the alert flags, and print out a color, graphic, photo-enabled wristband on a local or networked standard color laser printer. This must be an integrated system to prevent errors by eliminating the need to rekey information from the VISTA system into a separate solution to print bands. The proposed solution must also use the national VIC system to retrieve the photo of the veteran to be printed on the band. This solution must use standardized colors for specific alerts in accordance with the American Hospital Association (www.ahaqualitycenter.org) and the Wyoming State Health Department. Specifically, the wristband solution must comply with universally accepted alerts for ALLERGY (red band with the word Allergy or letter A displayed in bold black letters), FALL RISK (yellow band with the words Fall Risk , Fall , or the letter F displayed in bold black letters), and DNR (purple band with or without DNR in bold white letters). In addition to these three universal symbols, an alert for Latex allergy is being standardized to a green band with the word Latex or L in bold black letters.
Software:
Capable of providing color photos
Capable of pulling veterans picture from the national VIC system
Capable of using a local picture of the veteran and attaching it to the patient s record in the wristband software
Capable of providing color coding for alerts and allergies
Auto populate Allergy Clinical warning documented in VISTA
Print additional band with listing of Allergies if necessary
Must be able to print scannable patient specific labels with all facility pertinent information for patient specimens as well as patient belongings
VISTA compatible
Provide Flexible sorting and filtering of all screen data
Individual Facility configurable
Location within site is configurable
Flexible enough to support multiple designs and formats within one facility
Multiple user configuration and or formatting for label / wristband combination
Address Privacy issues and have the barcode represent the full SSN, but the text display should only include the last four digits of the SSN on the underside of band vs on face of band where it can be viewed by anyone
Provide Issue date at time of printing
Must meet standards of Nursing, Pharmacy, Laboratory and all accrediting agencies such as Joint Commission, American Association of Blood Banks, etc.
Must provide patient and user output reports ie; warning flag report, Activity Summary, Usage Summary
Must have audit trail capabilities
Who printed wristbands?
Who made changes to the wristband?
Number of times the same wristband was printed
Date / time wristbands are printed
Ability to print missing patient s poster to give to police
Must be Windows 10 compatible
On site and VPN access capability
Support Application security and user group privilege configuration
Must interface to standard laser printers via VA Network
Easy to learn
Specific Mandatory Tasks and Associated Deliverables Shreveport VAMC is desiring the following salient characteristics to be automatically included with the individual wristband printers and accompanying software application:
Configurable Media Designs
Ability to create facility specific wristband, label and visitor badge designs
Combine full color patient photos, clinical warnings, and barcodes on a single design
Conform to American Hospital Association (AHA) and other hospital or facility color standards
Incorporate facility logos directly onto wristbands, labels, and visitor badges
Clinical Warnings
Facility specific clinical warnings for printing on patient wristbands or labels (DNR, Allergy, Fall Risk, Dysphasia, Etc.)
Eliminate the need for multiple wristbands or indicators
Ability to create library of facility specific clinical warnings that can be printed on wristbands.
Integrations
Integrates with existing health information system (HIS), including VISTA, Siemens, MediTech, and Cerner.
Integrates with the Veterans Health Identification Card (VHIC) patient photo repository or other image databases
Color Patient Photos
Ability to print color patient photos on wristbands adding an additional level of patient safety by providing another identifier
Ability to use photos for the generation of customized visitor ID badges that are linked to a patient for added security
Filters
Quick wristband, label and visitor badge preview and printing functionality
Filter for patients on a wide variety of characteristics
Printers & Media
Compatible with all Microsoft Windows based printers
Works with standard desktop printers and wristband/label printers,
Configurable for any type of wristband, label, or ID card media
Ability to print for multiple patients simultaneously
Reports
Ability to monitor facility media usage, print frequency, and identify who is printing.
Full audit trail
Print history
B.2 PRICE/COST SCHEDULE
ITEM INFORMATION
ITEM NUMBER
DESCRIPTION OF SUPPLIES/SERVICES
QUANTITY
UNIT
UNIT PRICE
AMOUNT
0001
1.00
EA
____________
_______________
Biopoint PI VAMC License for Up to 10 Workstations - Single Medical Center; including up to 10 workstation licenses at the identified facility
Contract Period: Base
0002
3.00
EA
___________
_______________
BioPoint PI License for 1 CBOC Facility-License to a single CBOC Facility: including unlimited workstation licenses at the identified facility.. Requires VA Medical Center License.
Contract Period: Base
0003
1.00
EA
____________
_______________
Biopoint PI Professional Services for a VA Medical Center - Biopoint application configuration; Database configuration; Facility-specific deployment package creation
Contract Period: Base
0004
3.00
EA
_____________
_______________
Biopoint PI Professional Services for a CBOC Facility - Biopoint application configuration; Database configuration; Facility-specific deployment package creation
Contract Period: Base
0005
1.00
JB
____________
_______________
1 Day On-site Pre-Deployment End User In-service Media Training
Contract Period: Base
0006
15.00
EA
______________
_______________
HP INC. : HP Color LaserJet Pro Printers, configuration services install support for BioPoint PI deployment
Contract Period: Base
0007
1.00
JB
____________
_______________
BioPoint PI on-site Training for a VA Medical Center - Three ( 3) days BioPoint PI onsite deployment assistance and end user application training
Contract Period: Base
0008
3.00
JB
____________
_______________
BioPoint PI on-site Training for a CBOC facility- One (1) day BioPoint PI onsite deployment assistance and end user application training
Contract Period: Base
0009
1.00
EA
_____________
_________________
Biopoint PI Base Year Annual Support for a 10 Workstation License - Annual Support includes: Application version upgrades including new features and enhanced functionality (VPN access required); Upgrade installation assistance & documentation; Telephone support M-F 08:00 - 20:00 ET (excluding holidays). Includes 3 CBOC's
Contract Period: Base
1001
1.00
JB
____________
_______________
Biopoint PI Option Year 1 Annual Support for a VA Medical Center - Annual Support includes: Application version upgrades including new features and enhanced functionality (VPN access required); Upgrade installation assistance & documentation; Telephone support M-F 08:00 - 20:00 ET (excluding holidays)Includes 3 CBOC's
Contract Period: Option 1
1002
1.00
JB
____________
_______________
Biopoint PI Option Year 2 Annual Support for a VA Medical Center - Annual Support includes: Application version upgrades including new features and enhanced functionality (VPN access required); Upgrade installation assistance & documentation; Telephone support M-F 08:00 - 20:00 ET (excluding holidays)Includes 3 CBOC's
Contract Period: Option 2
1003
1.00
JB
_____________
_______________
Biopoint PI Option Year 3 Annual Support for a VA Medical Center - Annual Support includes: Application version upgrades including new features and enhanced functionality (VPN access required); Upgrade installation assistance & documentation; Telephone support M-F 08:00 - 20:00 ET (excluding holidays)Includes 3 CBOC's
Contract Period: Option 3
1004
1.00
JB
_____________
_______________
Biopoint PI Option Year 4 Annual Support for a VA Medical Center - Annual Support includes: Application version upgrades including new features and enhanced functionality (VPN access required); Upgrade installation assistance & documentation; Telephone support M-F 08:00 - 20:00 ET (excluding holidays)Includes 3 CBOC's
Contract Period: Option 4
GRAND TOTAL
_________________
*The Government intends on sending the lowest price quote to technical evaluation. After the solicitation closing time and date. In the event the lowest price quote is not technically acceptable. The next lowest quote will be sent for evaluation.
The full text of FAR provisions or clauses may be accessed electronically at http://www.acquisition.gov/comp/far/index.html (FAR)
http://www.va.gov/oal/library/vaar/index.asp (VAAR)
The following solicitation provisions apply to this acquisition:
52.212-1, Instructions to Offerors Commercial Items JUN 2020
52.212-3, Offerors Representations and Certifications Commercial Items NOV 2020
52.204-7, System for Award Management OCT 2018
52.204-16, Commercial and Government Entity Code Reporting JUL 2016
852.209-70, Organizational Conflicts of Interest JAN 2008
852.270-1, Representatives of Contracting Officers JAN 2008
*Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, Offerors Representations and Certifications Commercial Items. If paragraph (j) of the provision is applicable, a written submission is required.
The following contract clauses apply to this acquisition:
52.212-4, Contract Terms and Conditions Commercial Items OCT 2018
52.204-9, Personal Identity Verification of Contractor Personnel MAY 2020
52.204-13, System for Award Management Maintenance OCT 2018
52.204-18, Commercial and Government Entity Code Maintenance (AUG 2020)
52.232-40, Providing Accelerated Payments to Small Business Subcontractors DEC 2013
52.252-2, Clauses Incorporated by Reference (FEB 1998)
852.212-70, Provisions and Clauses Applicable to VA Acquisition of Commercial Items (APR 2020) The following provisions and clauses apply withing this clause.
852.203-70, Commercial Advertising
852.209-70, Organizational Conflicts of Interest
852.219-10, VA Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside
852.232-72, Electronic Submission of Payment Requests
852.270-1, Representatives of Contracting Officers
852.219-74 Limitations on Subcontracting Monitoring and Compliance (JUL 2018) (DEVIATION)
852.237-75 Key Personnel (OCT 2019) [solicitations & contracts when the contract will require the contractor to designate contractor key personnel]
852.242-71, Administrative Contracting Officer. OCT 2020
52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items (NOV 2020)
The following subparagraphs of FAR 52.212-5 are applicable:
(4) 52.204 10, Reporting Executive Compensation and First-Tier Subcontract Awards (JUN 2020) (Pub. L. 109 282) (31 U.S.C. 6101 note).
(8) 52.209-6, Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (NOV 2020) (31 U.S.C. 6101 note). (21) 52.219-27,
(22)(i) 52.219-28, Post Award Small Business Program Representation (NOV 2020) (15 U.S.C 632(a)(2)).
(27) 52.222-3, Convict Labor (June 2003) (E.O. 11755). (28)(i) 52.222 26, Equal Opportunity (SEP 2016) (E.O. 11246).
(29) 52.222-21, Prohibition of Segregated Facilities (APR 2015). (30)(i) 52.222-36, Equal Opportunity for Workers with Disabilities (JUL 2014) (29 U.S.C. 793).
(30)(i) 52.222 26, Equal Opportunity (SEP 2016) (E.O. 11246).
(32)(i) 52.222-36, Equal Opportunity for Workers with Disabilities (JUN 2020) (29 U.S.C. 793).
(35)(i) 52.222-50, Combating Trafficking in Persons (OCT 2020) (22 U.S.C. chapter 78 and E.O. 13627).
(44) 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving (AUG 2011)
(51) 52.225-13, Restrictions on Certain Foreign Purchases (JUN 2008) (E.O.'s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury).
(58) 52.232-33, Payment by Electronic Funds Transfer System for Award Management (Oct 2018) (31 U.S.C. 3332).
(C)(1) 52.222-41, Service Contract Labor Standards (AUG 2018) (41 U.S.C. chapter 67).
(C)(2) 52.222-42, Statement of Equivalent Rates for Federal Hires (MAY 2014) (29 U.S.C. 206 and 41 U.S.C. chapter 67).
(C) (7) 52.222-55, Minimum Wages Under Executive Order 13658 (NOV 2020).
(C) (8) 52.222-62, Paid Sick Leave Under Executive Order 13706 (JAN 2017) (E.O. 13706).
This is an open-market combined synopsis/solicitation for services as defined herein.  The government intends to award a Firm Fixed Price Contract as a result of this combined synopsis/solicitation that will include the terms and conditions set forth herein. To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:
"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."
OR
"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"
Quoter shall list exception(s) and rationale for the exception(s).
Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to James Rasco at james.rasco@va.gov.
INSTRUCTIONS TO OFFERORS
This acquisition is being procured using Simplified Acquisition Procedures under the authority of FAR Part 13 procedures. This solicitation is 100% SDVOSB Set-Aside. which includes all CLIN items being requested in the solicitation. The Government intends to solicit this requirement and award a subsequent contract without discussions, clarifications, or negotiations. However, if necessary, the Government will seek clarification and additional information for quotes that are submitted from any eligible offeror. Offerors are encouraged to provide their best quote initially because the opportunity to enter into discussions or to provide a better quote at a later time will not be possible. The Government intends to award to the offeror whose quote represents the best value to the government after consideration of all technical and price factors. FAR Part 52.212-2, Evaluation - Commercial Items: does not apply to this solicitation. Pursuant to FAR subpart 13.106-2, the Government will award a Firm-Fixed Price contract to a single successful contractor whose quote in response to this solicitation will be most advantageous to the Government. Award will be made to the lowest priced quote that meets or exceeds ALL requirements of this solicitation and the Statement of Work (SOW).
EVALUATION CRITERIA
PRICE ALONE
Basis of Award:
A Price alone procurement is being conducted. As such, award will be made on the basis of the lowest evaluated price of proposals meeting or exceeding the acceptability standards for the non-cost factor. Past Performance history will be considered for responsibility determination purposes only (FAR 9.104-1(c). The evaluation factors are as follows:
Factor 1-Technical
Factor 2-Price
Under the technical factor, each offeror s responses will be evaluated on a pass/fail basis or acceptable/unacceptable basis. This determination will be based on the offeror demonstrating in its proposal a technical solution that minimally meets the technical requirements specified in the Solicitation s Statement of Work.
Price will be evaluated for fairness and reasonableness.
Factor 1 TECHNICAL CAPABILITIES: Offerors must submit relevant information demonstrating technical capability to satisfactorily perform the following requirement as expressed in the Statement of Work in the Solicitation
Factor 2 PRICE: Prices will be evaluated on the basis of price fairness and reasonableness.
*Note the government only intends on sending the lowest priced quote for technical evaluation. In the event the lowest priced quote is found not acceptable the second lowest quote will be sent for technical evaluation.
Point of Contact
James Rasco
Alexandria VAHCS
2495 Hwy 71 South
Pineville LA 71360
james.rasco@va.gov
OFFER SUBMISSION GUIDANCE
Quote Submission Guidance: Quotes shall be submitted via e-mail only to James Rasco at james.rasco@va.gov. Quotes shall be submitted on or before the close date/time as specified in this solicitation. Quotes are due no later than Monday, April 5th, 2021, by 3:00 p.m. CDT (Shreveport, LA). Late submissions, modifications, and withdrawals will be handled as described in provision 52.212-1(f) Instructions to Offerors Commercial Items.
Any contractor submissions or requests for information about this RFQ received after the closing date and time of this solicitation (for any reason) are late and shall not be considered. It is unlikely that the solicitation close date will be extended so offerors are encouraged to respond on or before the close date with their best offer.
Questions: All questions must be in emailed to james.rasco@va.gov. All questions must be received no later than 3PM(CST) 03/18/2021. All responses to questions will be incorporated into a written amendment posted on https://beta.sam.gov.
The Wage Determination rates for this solicitation is Wage Determination No.: 2015-5191 and can be accessed at https://beta.sam.gov/search?index=wd .
A"REGISTER OF WAGE DETERMINATIONS UNDER | U.S. DEPARTMENT OF LABOR
THE SERVICE CONTRACT ACT | EMPLOYMENT STANDARDS ADMINISTRATION
By direction of the Secretary of Labor | WAGE AND HOUR DIVISION
| WASHINGTON D.C. 20210
| Wage Determination No.: 2015-5191
Daniel W. Simms Division of | Revision No.: 11
Wage Determinations| Date Of Last Revision: 06/26/2020
_______________________________________|____________________________________________
Note: Under Executive Order (EO) 13658 an hourly minimum wage of $10.80 for calendar year 2020 applies to all contracts subject to the Service Contract Act for which the contract is awarded (and any solicitation was issued) on or after January 1 2015. If this contract is covered by the EO the contractor must pay all workers in any classification listed on this wage determination at least $10.80 per hour (or the applicable wage rate listed on this wage determination if it is higher) for all hours spent performing on the contract in calendar year 2020. The EO minimum wage rate will be adjusted annually. Additional information on contractor requirements and worker protections under the EO is available at www.dol.gov/whd/govcontracts.
____________________________________________________________________________________
State: Louisiana
Area: Louisiana Parishes of Bossier Caddo De Soto Webster
____________________________________________________________________________________
**Fringe Benefits Required Follow the Occupational Listing**
OCCUPATION CODE - TITLE FOOTNOTE RATE
01000 - Administrative Support And Clerical Occupations
01011 - Accounting Clerk I 14.20
01012 - Accounting Clerk II 15.94
01013 - Accounting Clerk III 17.84
01020 - Administrative Assistant 19.06
01035 - Court Reporter 23.28
01041 - Customer Service Representative I 12.73
01042 - Customer Service Representative II 14.31
01043 - Customer Service Representative III 15.61
01051 - Data Entry Operator I 12.78
01052 - Data Entry Operator II 13.94
01060 - Dispatcher Motor Vehicle 17.86
01070 - Document Preparation Clerk 13.59
01090 - Duplicating Machine Operator 13.59
01111 - General Clerk I 11.69
01112 - General Clerk II 12.75
01113 - General Clerk III 14.32
01120 - Housing Referral Assistant 18.64
01141 - Messenger Courier 11.54
01191 - Order Clerk I 13.92
01192 - Order Clerk II 15.18
01261 - Personnel Assistant (Employment) I 15.63
01262 - Personnel Assistant (Employment) II 17.49
01263 - Personnel Assistant (Employment) III 19.49
01270 - Production Control Clerk 25.02
01290 - Rental Clerk 11.61
01300 - Scheduler Maintenance 14.95
01311 - Secretary I 14.95
01312 - Secretary
The Wage Determination No.: 2015-5191 File is too large to include in the solicitation. See link below to access if needed.
The Wage Determination rates for this solicitation is Wage Determination No.: 2015-5191 and can be accessed at https://beta.sam.gov/search?index=wd .
Files
| File | Type | Posted |
|---|---|---|
| 36C25621Q0519 0001_1.docx | DOCX document | |
| 36C25621Q0519.docx | DOCX document |
Notice history
| Notice | Type | Posted |
|---|---|---|
| This notice | Solicitation | |
| 7E20--667-21-2-883-0055, BioPoint License - Biopoint Patient ID version 6. x | Solicitation | |
| 7E20--667-21-2-883-0055, BioPoint License - Biopoint Patient ID version 6. x | Pre-Solicitation |
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