7C20--FY25 Waya Health VR Software/Hotspots

The Department of Veterans Affairs Network Contracting Office 8 intends to negotiate a sole source contract with Trilla Med, LLC to provide Waya Health Software subscription, Hotspots, and Data Plan services for the Orlando VA Medical Center at Lake Nona in Florida. The procurement specifically targets virtual reality healthcare solutions, including software licensing and supporting hardware components for the Waya Health VR Headset system to be used at the VA Recreation Therapy Center. While this is designated as a sole source procurement, the government is providing other potential vendors an opportunity to demonstrate their capabilities by submitting detailed information about their products, services, and customer references within ten calendar days of the notice publication date. Interested firms must provide supporting evidence showing their ability to deliver Waya Software License, Hotspots, and Data Plan services, along with references from customers currently using similar products. All responses must be submitted by August 21, 2025, to the designated Contracting Officer and Contract Specialist via email, though the government retains sole discretion to proceed with the intended sole source award regardless of any competitive responses received.

This procurement does not utilize any small business set-aside designations and falls under NAICS code 513210 (Software Publishers) with a small business size standard of $47.0 million. Trilla Med, LLC of Bingham Farms, Michigan, is positioned as the intended sole source contractor for this opportunity. The anticipated contract structure will be a Firm Fixed Price purchase order featuring a base year plus four option years, potentially spanning a five-year performance period. The procurement is being conducted under FAR 13.106-1(b) simplified acquisition procedures, and the Product Service Code 7C20 categorizes this as IT and telecommunications data center products including hardware and perpetual license software. No specific contract value or budget range has been disclosed in the presolicitation notice, though the procurement's scope encompasses ongoing software subscriptions, hardware hotspots, and data plan services to support the VA's virtual reality healthcare initiatives.