7B21--Sources Sought Notice Mobile Data Terminals

The Department of Veterans Affairs (VA) Network Contracting Office 16 in Houston, Texas is seeking sources for four Mobile Data Terminals to be used in police vehicles at the Michael E. DeBakey VA Medical Center. The specific requirement is for four Panasonic Toughbook FZ-55J2608BM laptops with Windows 11 Pro, Intel Core i5 processors, 16GB RAM, and 512GB SSDs, accompanied by three-year Ultimate Care Protection and Havis docking stations compatible with 2020-2023 Ford Interceptor Utility vehicles. Interested vendors must respond by February 13, 2025, at 1:00 PM Central Time, providing details about their ability to supply the specified equipment or equivalent alternatives. The VA will evaluate responses based on business size status, existing GSA/VA Federal Supply Schedule contracts, authorized distributor status, and estimated pricing. The agency is particularly interested in small business manufacturers and will use the responses to determine the procurement strategy, which could result in a set-aside, sole source, or unrestricted procurement.

The solicitation does not currently have a specific set-aside designation, and no incumbent contractors are mentioned in the documentation. While the exact award value is not specified, the procurement involves four mobile data terminal systems with associated hardware and protection plans. The procurement timeline indicates a quick turnaround, with responses due within one week of the February 6, 2025 posting date. If no responses are received from authorized distributors or equivalent manufacturers, the VA may pursue a sole-source procurement. The contract falls under NAICS category 334118 (Computer Terminal and Other Computer Peripheral Equipment Manufacturing) and PSC code 7B21 (IT and Telecom - Compute: Mainframe Hardware and Perpetual License Software). The place of performance is the Michael E. DeBakey VA Medical Center in Houston, Texas, with the point of contact being Contract Specialist Lekeicia Anderson-Spight.