7A20--Sources Sought- Radformation ClearCheck - Base Plus 4 Option Year

THIS IS A SOURCES SOUGHT NOTICE ONLY. This is not a solicitation for bids, proposals, proposal abstracts, or quotations. The purpose of this Sources Sought Notice is to obtain information regarding the availability and capability of all qualified sources to fulfill a potential requirement. The responses received from interested contractors will assist the Government in determining the appropriate acquisition method.

The Department of Veterans Affairs (VA), NCO 08- is conducting a market research survey to identify potential qualified sources capable of providing Radformation ClearCheck at a firm fixed price for Bay Pines VA Healthcare System for a period of performance of base plus 4 option years. Radformation's ClearCheck is a software tool designed to enhance the quality assurance process in radiation oncology. It is used to streamline and automate plan checks, ensuring that radiation treatment plans meet clinical and regulatory guidelines. The software must fully integrate with existing Eclipse Treatment Planning System, must be able to seamlessly integrate with different versions of Eclipse (e.g., 13.7, 15 and 16), must be Windows 11 compatible, and must automatically perform verification of treatment objectives and constraints for the investigated treatment plans.

RESPONSES MUST INCLUDE THE FOLLOWING INFORMATION:

Company Name, Address, Size Standard, UEI #, Cage Code

Capabilities Statement

Contract number (if applicable)

Place of Manufacturing

Point of Contact name, phone number, and email address

NAICS Code 513210 and Small Business Size Standard $47.0 Million

Authorized distributorship letter from the manufacturer (If a distributor)

*NOTE Acquisitions will only be set aside if two or more responses are received with the required information listed above, by the due date specified below.

Responses are due to Moneque Rodriguez at moneque.rodriguez@va.gov by 15:00PM (EST) on Friday, October 31, 2025. No submissions will be accepted after this date and time. This is a Sources Sought Notice and submissions will be used for informational and planning purposes only. Respondents are solely responsible for all expenses associated with responding to this RFI.

Disclaimer and Important Notes: This Sources Sought Notice does not obligate the Government to award a contract or otherwise pay for the information provided in response. The Government reserves the right to use information provided by respondents for any purpose deemed necessary and legally appropriate. The Government will treat any information received as proprietary and will not share such information with other companies. Any organization responding to this Sources Sought Notice should ensure that its response is complete and sufficiently detailed to allow the Government to determine the organization's qualifications to perform the work. Respondents are advised that the Government is under no obligation to acknowledge receipt of the information received or provide feedback to respondents with respect to any information submitted. The Government may or may not issue a solicitation as a result of this announcement. There is no solicitation available at this time.