7A20--Intent to Sole Source - Radformation ClearCheck Base plus Four (4) Option Years
Closed Pre-Solicitation Posted
A newer solicitation was posted. See the latest solicitation from .
- Solicitation number
- 36C24826Q0067
- Agency
- Veterans Integrated Service Network 8 Veterans Health Administration, Department of Veterans Affairs
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 513210 Software Publishers
- Place of performance
- Department of Veterans Affairs C.W. Bill Young VA Medical Center Bay Pines FL 33744
- Points of contact
-
- Moneque Rodriguez moneque.rodriguez@va.gov (813) 550-9486
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Veterans Affairs (VA) Network Contracting Office 08 intends to negotiate a sole source, Firm Fixed Price Purchase Order for ClearCheck Radiotherapy Treatment Plan Evaluation Software, an FDA 510(k) cleared software designed to automate radiation therapy plan reviews and enhance patient safety at the C.W. Bill Young VA Medical Center in Bay Pines, Florida. This procurement falls under NAICS code 513210 (Software Publishers) and PSC 7A20 (IT and Telecom Application Development Software). The VA asserts that Radformation, Inc. is the only source capable of providing this specialized treatment planning software that meets the agency's unique clinical requirements. While this is a sole source action, the VA will consider responses from any responsible source that can demonstrate capability to meet the requirements. The deadline for interested vendors to submit responses is November 14, 2025, at 1:00 PM Eastern Standard Time to moneque.rodriguez@va.gov, and any supporting evidence must sufficiently demonstrate the ability to comply with the stated requirement.
No set-aside designation has been applied to this procurement. The incumbent/proposed contractor is Radformation, Inc., the identified sole source for the ClearCheck software. The notice does not specify the contract value or budget range for this purchase order. This is a multi-year contract structure comprising a base year plus four (4) option years, though specific quantities, pricing, and timeline details are not disclosed in the pre-solicitation notice. The VA's justification for sole sourcing rests on the unique and specialized nature of the radiotherapy treatment plan evaluation software, positioning Radformation as the only entity capable of meeting the medical center's clinical needs.
Notice text
Department of Veterans Affairs (VA) Network Contracting Office 08 (NCO 08) hereby gives notice of the Government s intent to negotiate a sole source, Firm Fixed Price Purchase Order with only one source RADFORMATION, INC. for C.W. Bill Young Department of Veterans Affairs Medical Center: 10,000 Bay Pines Blvd. Bay Pines, FL 33744.
This action is for supplies for which the Government intends to solicit and negotiate with only one source under the authority of FAR 12.102(a) and 41 USC §1901, only one will meet the Government s needs. Only one source is capable of responding due to the unique or specialized nature of the supplies and/or services. It is the Government s belief that the proposed candidate is the only provider of the Treatment Planning Software for Radiation Oncology, ClearCheck Radiotherapy Treatment Plan Evaluation Software, an FDA 510(k) cleared radiotherapy treatment plan evaluation software designed to automate the complex process of reviewing and documenting radiation therapy plans, aiming to increase efficiency, ensure consistency, and enhance patient safety in clinical workflows that can meet the agency s needs. The applicable North American Industry Classification System (NAICS) code 513210 (Software Publishers) and the Product Service Code (PSC) is 7A20 [(T and Telcom Application Development Software (Perpetual License Software)].
This notice of intent is not a request for competitive quotes. Telephone requests will not be accepted. However, any business that believes it can provide this software may provide a response to moneque.rodriguez@va.gov by 13:00PM Eastern Standard Time on November 14, 2025.
All responsible sources may submit a bid, proposal, or quotation which shall be considered by the agency. Supporting evidence must be furnished in sufficient detail to demonstrate the ability to comply with the above requirement. Responses will be considered by the Government; however, a determination by the Government not to compete the proposed acquisition based upon responses of this notice is solely within the discretion of the Government.
Attachments
| File | Type | Posted |
|---|---|---|
| 36C24826Q0067_1.docx | DOCX document |
Notice history
| Notice | Type | Posted |
|---|---|---|
| 7A20--Intent to Sole Source - Radformation ClearCheck Base plus Four (4) Option Years | Solicitation | |
| 7A20--Intent to Sole Source - Radformation ClearCheck Base plus Four (4) Option Years | Pre-Solicitation | |
| 7A20--Sources Sought- Radformation ClearCheck - Base Plus 4 Option Year | Pre-Solicitation |
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