7A20--Radformation Subscription Renewal - Notice of Intent to Sole Source
Closed Special Notice Posted
- Solicitation number
- 36C25025Q0555
- Agency
-
Veterans Integrated Service Network 10
Veterans Health Administration, Department of Veterans Affairs
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 513210 Software Publishers
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Veterans Affairs (VA), specifically Veterans Integrated Service Network 10 (VISN 10) located at the Richard Roudebush VA Indianapolis, has issued a Special Notice of Intent to Sole Source a contract for Radformation Software Subscription Renewal. The notice pertains to a one-year software subscription for five radiation oncology software products: AutoContour, ChartCheck, ClearCheck, ClearCalc, and EZFluence. These software subscriptions will cover two linear accelerators (LINACS) and are scheduled to run from June 1, 2025 to May 31, 2026. The VA intends to negotiate this contract under Simplified Acquisition Procedures using FAR Part 6.302-1, which allows for a sole source procurement when only one responsible source is available. The specific vendor identified is RadFormation, Inc., a small business located in Cortland Manor, NY, with the NAICS code 513210.
The primary objective of this Special Notice is to procure specialized radiation oncology software that the VA believes can only be provided by RadFormation, Inc. Contractors interested in challenging the sole source designation must submit clear and convincing evidence that competition would be advantageous to the government by 1:00 pm EST on May 23, 2025. The contract will be a firm fixed price with no option years, and the total value is under the Simplified Acquisition Threshold of $250,000. Potential offerors should note that the VA conducted market research using DSBS and VetCert platforms and determined that no suitable alternative vendors exist. RadFormation is considered the original equipment manufacturer (OEM) with proprietary software that uniquely enhances treatment plan quality, safety, and efficiency. The point of contact for any inquiries or responses is Lonnelle Jones, who can be reached at lonnelle.jones@va.gov.
Notice text
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Notice of Intent to Sole Source Requirement
Department of Veterans Affairs, VISN 10, Richard Roudebush VA Indianapolis - 1481 W. 10th St, Indianapolis, IN 46202, intends to negotiate a sole source contract under Simplified Acquisition Procedures and the authority of FAR Part 6.302-1, Only One Responsible Source for brand name requirement for Radformation Software Subscription Renewal - ClearCheck, ChartCheck, ClearCal, AutoContour, and EZFluence software for Radiation Oncology.
The associated NAICS code for this is 513210. The vendor will be RadFormation, Inc., (OEM), 510 Furnace Dock Road, Cortland Manor, NY 10567 Small Business
Description of Equipment or Supplies:
AutoContour Radiotherapy Automated Contouring Software Custom Subscription 06/01/2025 05/31/2026 (Quantity of 2 LINACS Each)
ChartCheck Radiotherapy Treatment Evaluation Software Annual Subscription 06/01/2025 05/31/2026 (Quantity of 2 LINACS Each)
ClearCheck Radiotherapy Treatment Plan Evaluation Software Annual Subscription 06/01/2025 05/31/2026 (Quantity of 2 LINACS Each)
ClearCalc Secondary Calculation Software Annual Subscription 06/01/2025 05/31/2026 (Quantity of 2 LINACS Each)
EZFluence Radiotherapy Automated 3D Planning Software Custom Subscription 06/01/2025 05/31/2026 (Quantity of 2 LINACS Each)
A firm fixed price contract with no option years is anticipated and shall be awarded. It is the Government's belief that only the proposed candidate possesses the required capabilities to successfully meet this requirement. It is the Government's intention to solicit and negotiate with only this source.
This notice of intent is not a request for competitive proposals. It is not a solicitation or request for offers. No solicitation package is available. Any response to this notice must show clear and convincing evidence that competition would be advantageous to the Government. Responses must be received no later than 1:00 pm EST, on Friday, May 23, 2025.
Point of contact is Lonnelle Jones, e-mail lonnelle.jones@va.gov.
Files
| File | Type | Posted |
|---|---|---|
| SPEC NOTICE SSJ - Redact_Redacted.pdf | ||
| 36C25025Q0555.docx | DOCX document |
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