A4--7320--RFQ - Nutrition & Foodservice (NFS) Cook-Serve Conversion Equipment/Installation
Closed Solicitation Posted
This opportunity was awarded. See the award notice from .
- Solicitation number
- 36C25626Q1127
- Agency
-
Veterans Integrated Service Network 16
Veterans Health Administration, Department of Veterans Affairs
- Responses due
- Set-aside
- Service-Disabled Veteran-Owned Small Business
Opportunity facts
- NAICS code
- 333241 Food Product Machinery Manufacturing
- PSC
- 7320 Kitchen Equipment And Appliances
- Place of performance
- Department of Veterans Affairs Michael E. DeBakey VA Medical Center Houston, Texas 77030, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Veterans Affairs Veterans Integrated Service Network 16 is soliciting quotations for Nutrition & Foodservice Cook-Serve Conversion Equipment and Installation at the Michael E. DeBakey VA Medical Center in Houston, Texas, with proposals due September 2, 2026, at 1:00 PM Central Time. This procurement is set-aside exclusively for Service-Disabled Veteran-Owned Small Businesses and is conducted as a firm-fixed-price single-award RFQ using Lowest Price Technically Acceptable evaluation.
Place of performance is 2002 Holcombe Boulevard, Houston, Texas 77030. Offerors must be actively registered in SAM and certified in the SBA Dynamic Small Business Search database as SDVOSBs; certification will be verified at quote submission and award.
The scope includes procurement and installation of two new traylines with associated equipment (beverage counters, plate dispensers, serving counters, air curtain refrigerators, hot food units, induction chargers, and roll-in heated cabinets), 75 new meal delivery carts with Aethon-compatible bases, and complete installation services. The contractor must remove 37 existing Burlodge retherm modules, 75 old meal carts, and the existing trayline from VA property. Installation encompasses all labor, electrical work, plumbing connections, utility hookups, site preparation with Level IV Infection Control Risk Assessment compliance, equipment testing, training, and documentation. Performance period is 30 days after receipt of order, with delivery and installation required between September 21 and October 20, 2026, and must be completed within five working days of commencement.
Primary NAICS is 333241, Food Product Machinery Manufacturing. PSC is 7320, Kitchen Equipment and Appliances. The contractor must schedule a kickoff meeting with the Contracting Officer's Representative and Facilities Management within 48 hours of award. One-year warranty coverage begins upon final installation and Government acceptance. A non-mandatory technical site visit is available August 19, 2026, with a backup visit August 20, 2026. Contracting Officer is Shasta Britt (Shasta.Britt@va.gov).
Notice text
5 versions
Update #5 · Latest ·
This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with part 12. This announcement constitutes the only solicitation. Offers are being requested, and a separate written solicitation will not be issued. Solicitation number is issued as a request for quotation (RFQ) for Nutrition & Foodservice (NFS) Cook-Serve Conversion Equipment/Installation. This acquisition is set-aside for Service Disable Veteran-Owned Small Business (SDVOSB) concerns. The solicitation documents and incorporated provisions and clauses are those in effect through Revolutionary FAR Overhaul (RFO) (eff. 03/16/2026), FAC 2026-01 (eff. 03/13/2026), FAR Deviation APR 2026 (eff. 04/23/2026), VAAR DEVIATION MAY 2026 (eff. 05/12/2026), VAAM Alert 26-01 (eff. 10/01/2025), and Acquisition Policy Flash 26-30 eff. 05/12/2026). This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at www.acquisition.gov. Contractors are required to be actively registered in the System for Award Management (SAM) and certified with the Small Business administrative (SBA) Dynamic Small Business Search (DSBS) as a Service-Disable Veteran-Owned Small Business (SDVOSB). Vendor quote may be considered non-compliant and rejected if the Contracting Officer is unable to verify registration and SDVOSB certification status. Primary NAICS Code: 333241 This NAICS code represents the principal purpose of the acquisition, which is the purchase and installation of commercial food service machinery and trayline equipment. Secondary Acceptable NAICS Codes: The following NAICS codes are acceptable for portions of the work described in the Statement of Work. These secondary NAICS codes do not replace the primary NAICS, and do not control size standard eligibility, but reflect the mixed nature of the installation, utility, and facility tasks required. 238220 Used for plumbing/drain connections, water line installation, and related mechanical utility work. 238210 Used for electrical demo, breaker installation, conduit/wiring, J box installation, and equipment hookups. 333415 Applicable to the procurement and installation of air curtain refrigerators and related refrigeration equipment. 423440 Serve primarily as wholesalers/distributors of commercial kitchen equipment. 561210 Applicable for turnkey facility modification support including removal/disposal of equipment, cleaning, and integrated installation. The Michael E. DeBakey VA Medical Center (MEDVAMC), 2002 Holcombe Blvd, Houston, Texas 77030 is seeking to purchase the requirements described above and within this announcement RFQ attachments. The government expects this announcement to result in a Firm-Fixed Price Single-Award contract, the attached RFQ includes the following elements: Description of requirements for the items to be acquired. A list of line-item number(s) and items, quantities, and units of measure. Date(s) and place(s) of delivery and acceptance and f.o.b. destination. A list of contract clauses that apply to the acquisition. Any other additional information. A list of solicitation provisions that apply to the acquisition. The date, time, and place for receipt of offer and point of contact. Response times. See attached RFQ for details.
Amendment 0001 publishes Government responses to vendor questions and clarifies responsibility for utility connections; confirms no SBA nonmanufacturer rule waiver applies; and clarifies acceptable sources of past performance information for responsibility determinations. All Q&As are incorporated into the solicitation and are binding. See attached RFQ_A0001 for detials.
Amendment 0002 is issued to announce a backup technical site visit on Thursday, August 20, 2026 at 10:00am (CT) for vendors unable to attend the originally scheduled site visit on August 19, 2026. See attached RFQ_A0002 for detials.
Amendment 0003 is issued to announce the extended offers close date on Thursday, August 27, 2026, at 1:00pm (CT) to Wednesday, September 02, 2026, at 1:00pm (CT). See attached RFQ_A0003 for detials.
Amendment 0004 is issued to incorporate an additional contractor requirement into the SOW to ensure proper project coordination and compliance. Also integrates clarifications from Government responses to vendor Q&As to ensure consistent understanding of responsibilities and requirements across all offerors. See attached RFQ_A0004 for detials.
Update #4 ·
This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with part 12. This announcement constitutes the only solicitation. Offers are being requested, and a separate written solicitation will not be issued. Solicitation number is issued as a request for quotation (RFQ) for Nutrition & Foodservice (NFS) Cook-Serve Conversion Equipment/Installation. This acquisition is set-aside for Service Disable Veteran-Owned Small Business (SDVOSB) concerns. The solicitation documents and incorporated provisions and clauses are those in effect through Revolutionary FAR Overhaul (RFO) (eff. 03/16/2026), FAC 2026-01 (eff. 03/13/2026), FAR Deviation APR 2026 (eff. 04/23/2026), VAAR DEVIATION MAY 2026 (eff. 05/12/2026), VAAM Alert 26-01 (eff. 10/01/2025), and Acquisition Policy Flash 26-30 eff. 05/12/2026). This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at www.acquisition.gov. Contractors are required to be actively registered in the System for Award Management (SAM) and certified with the Small Business administrative (SBA) Dynamic Small Business Search (DSBS) as a Service-Disable Veteran-Owned Small Business (SDVOSB). Vendor quote may be considered non-compliant and rejected if the Contracting Officer is unable to verify registration and SDVOSB certification status. Primary NAICS Code: 333241 This NAICS code represents the principal purpose of the acquisition, which is the purchase and installation of commercial food service machinery and trayline equipment. Secondary Acceptable NAICS Codes: The following NAICS codes are acceptable for portions of the work described in the Statement of Work. These secondary NAICS codes do not replace the primary NAICS, and do not control size standard eligibility, but reflect the mixed nature of the installation, utility, and facility tasks required. 238220 Used for plumbing/drain connections, water line installation, and related mechanical utility work. 238210 Used for electrical demo, breaker installation, conduit/wiring, J box installation, and equipment hookups. 333415 Applicable to the procurement and installation of air curtain refrigerators and related refrigeration equipment. 423440 Serve primarily as wholesalers/distributors of commercial kitchen equipment. 561210 Applicable for turnkey facility modification support including removal/disposal of equipment, cleaning, and integrated installation. The Michael E. DeBakey VA Medical Center (MEDVAMC), 2002 Holcombe Blvd, Houston, Texas 77030 is seeking to purchase the requirements described above and within this announcement RFQ attachments. The government expects this announcement to result in a Firm-Fixed Price Single-Award contract, the attached RFQ includes the following elements: Description of requirements for the items to be acquired. A list of line-item number(s) and items, quantities, and units of measure. Date(s) and place(s) of delivery and acceptance and f.o.b. destination. A list of contract clauses that apply to the acquisition. Any other additional information. A list of solicitation provisions that apply to the acquisition. The date, time, and place for receipt of offer and point of contact. Response times. See attached RFQ for details.
Amendment 0001 publishes Government responses to vendor questions and clarifies responsibility for utility connections; confirms no SBA nonmanufacturer rule waiver applies; and clarifies acceptable sources of past performance information for responsibility determinations. All Q&As are incorporated into the solicitation and are binding. See attached RFQ_A0001 for detials.
Amendment 0002 is issued to announce a backup technical site visit on Thursday, August 20, 2026 at 10:00am (CT) for vendors unable to attend the originally scheduled site visit on August 19, 2026. See attached RFQ_A0002 for detials.
Amendment 0003 is issued to announce the extended offers close date on Thursday, August 27, 2026, at 1:00pm (CT) to Wednesday, September 02, 2026, at 1:00pm (CT). See attached RFQ_A0003 for detials.
Update #3 ·
This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with part 12. This announcement constitutes the only solicitation. Offers are being requested, and a separate written solicitation will not be issued. Solicitation number is issued as a request for quotation (RFQ) for Nutrition & Foodservice (NFS) Cook-Serve Conversion Equipment/Installation. This acquisition is set-aside for Service Disable Veteran-Owned Small Business (SDVOSB) concerns. The solicitation documents and incorporated provisions and clauses are those in effect through Revolutionary FAR Overhaul (RFO) (eff. 03/16/2026), FAC 2026-01 (eff. 03/13/2026), FAR Deviation APR 2026 (eff. 04/23/2026), VAAR DEVIATION MAY 2026 (eff. 05/12/2026), VAAM Alert 26-01 (eff. 10/01/2025), and Acquisition Policy Flash 26-30 eff. 05/12/2026). This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at www.acquisition.gov. Contractors are required to be actively registered in the System for Award Management (SAM) and certified with the Small Business administrative (SBA) Dynamic Small Business Search (DSBS) as a Service-Disable Veteran-Owned Small Business (SDVOSB). Vendor quote may be considered non-compliant and rejected if the Contracting Officer is unable to verify registration and SDVOSB certification status. Primary NAICS Code: 333241 This NAICS code represents the principal purpose of the acquisition, which is the purchase and installation of commercial food service machinery and trayline equipment. Secondary Acceptable NAICS Codes: The following NAICS codes are acceptable for portions of the work described in the Statement of Work. These secondary NAICS codes do not replace the primary NAICS, and do not control size standard eligibility, but reflect the mixed nature of the installation, utility, and facility tasks required. 238220 Used for plumbing/drain connections, water line installation, and related mechanical utility work. 238210 Used for electrical demo, breaker installation, conduit/wiring, J box installation, and equipment hookups. 333415 Applicable to the procurement and installation of air curtain refrigerators and related refrigeration equipment. 423440 Serve primarily as wholesalers/distributors of commercial kitchen equipment. 561210 Applicable for turnkey facility modification support including removal/disposal of equipment, cleaning, and integrated installation. The Michael E. DeBakey VA Medical Center (MEDVAMC), 2002 Holcombe Blvd, Houston, Texas 77030 is seeking to purchase the requirements described above and within this announcement RFQ attachments. The government expects this announcement to result in a Firm-Fixed Price Single-Award contract, the attached RFQ includes the following elements: Description of requirements for the items to be acquired. A list of line-item number(s) and items, quantities, and units of measure. Date(s) and place(s) of delivery and acceptance and f.o.b. destination. A list of contract clauses that apply to the acquisition. Any other additional information. A list of solicitation provisions that apply to the acquisition. The date, time, and place for receipt of offer and point of contact. Response times. See attached RFQ for details.
Amendment 0001 publishes Government responses to vendor questions and clarifies responsibility for utility connections; confirms no SBA nonmanufacturer rule waiver applies; and clarifies acceptable sources of past performance information for responsibility determinations. All Q&As are incorporated into the solicitation and are binding. See attached RFQ_A0001 for detials.
Amendment 0002 is issued to announce a backup technical site visit on Thursday, August 20, 2026 at 10:00am (CT) for vendors unable to attend the originally scheduled site visit on August 19, 2026. See attached RFQ_A0002 for detials.
Update #2 ·
This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with part 12. This announcement constitutes the only solicitation. Offers are being requested, and a separate written solicitation will not be issued. Solicitation number is issued as a request for quotation (RFQ) for Nutrition & Foodservice (NFS) Cook-Serve Conversion Equipment/Installation. This acquisition is set-aside for Service Disable Veteran-Owned Small Business (SDVOSB) concerns. The solicitation documents and incorporated provisions and clauses are those in effect through Revolutionary FAR Overhaul (RFO) (eff. 03/16/2026), FAC 2026-01 (eff. 03/13/2026), FAR Deviation APR 2026 (eff. 04/23/2026), VAAR DEVIATION MAY 2026 (eff. 05/12/2026), VAAM Alert 26-01 (eff. 10/01/2025), and Acquisition Policy Flash 26-30 eff. 05/12/2026). This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at www.acquisition.gov. Contractors are required to be actively registered in the System for Award Management (SAM) and certified with the Small Business administrative (SBA) Dynamic Small Business Search (DSBS) as a Service-Disable Veteran-Owned Small Business (SDVOSB). Vendor quote may be considered non-compliant and rejected if the Contracting Officer is unable to verify registration and SDVOSB certification status. Primary NAICS Code: 333241 This NAICS code represents the principal purpose of the acquisition, which is the purchase and installation of commercial food service machinery and trayline equipment. Secondary Acceptable NAICS Codes: The following NAICS codes are acceptable for portions of the work described in the Statement of Work. These secondary NAICS codes do not replace the primary NAICS, and do not control size standard eligibility, but reflect the mixed nature of the installation, utility, and facility tasks required. 238220 Used for plumbing/drain connections, water line installation, and related mechanical utility work. 238210 Used for electrical demo, breaker installation, conduit/wiring, J box installation, and equipment hookups. 333415 Applicable to the procurement and installation of air curtain refrigerators and related refrigeration equipment. 423440 Serve primarily as wholesalers/distributors of commercial kitchen equipment. 561210 Applicable for turnkey facility modification support including removal/disposal of equipment, cleaning, and integrated installation. The Michael E. DeBakey VA Medical Center (MEDVAMC), 2002 Holcombe Blvd, Houston, Texas 77030 is seeking to purchase the requirements described above and within this announcement RFQ attachments. The government expects this announcement to result in a Firm-Fixed Price Single-Award contract, the attached RFQ includes the following elements: Description of requirements for the items to be acquired. A list of line-item number(s) and items, quantities, and units of measure. Date(s) and place(s) of delivery and acceptance and f.o.b. destination. A list of contract clauses that apply to the acquisition. Any other additional information. A list of solicitation provisions that apply to the acquisition. The date, time, and place for receipt of offer and point of contact. Response times. See attached RFQ for details.
Amendment 0001 publishes Government responses to vendor questions and clarifies responsibility for utility connections; confirms no SBA nonmanufacturer rule waiver applies; and clarifies acceptable sources of past performance information for responsibility determinations. All Q&As are incorporated into the solicitation and are binding. See attached RFQ_A0001 for detials.
Update #1 ·
This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with part 12. This announcement constitutes the only solicitation. Offers are being requested, and a separate written solicitation will not be issued.
Solicitation number is issued as a request for quotation (RFQ) for Nutrition & Foodservice (NFS) Cook-Serve Conversion Equipment/Installation.
This acquisition is set-aside for Service Disable Veteran-Owned Small Business (SDVOSB) concerns. The solicitation documents and incorporated provisions and clauses are those in effect through Revolutionary FAR Overhaul (RFO) (eff. 03/16/2026), FAC 2026-01 (eff. 03/13/2026), FAR Deviation APR 2026 (eff. 04/23/2026), VAAR DEVIATION MAY 2026 (eff. 05/12/2026), VAAM Alert 26-01 (eff. 10/01/2025), and Acquisition Policy Flash 26-30 eff. 05/12/2026). This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at www.acquisition.gov.
Contractors are required to be actively registered in the System for Award Management (SAM) and certified with the Small Business administrative (SBA) Dynamic Small Business Search (DSBS) as a Service-Disable Veteran-Owned Small Business (SDVOSB). Vendor quote may be considered non-compliant and rejected if the Contracting Officer is unable to verify registration and SDVOSB certification status.
Primary NAICS Code: 333241 This NAICS code represents the principal purpose of the acquisition, which is the purchase and installation of commercial food service machinery and trayline equipment.
Secondary Acceptable NAICS Codes: The following NAICS codes are acceptable for portions of the work described in the Statement of Work. These secondary NAICS codes do not replace the primary NAICS, and do not control size standard eligibility, but reflect the mixed nature of the installation, utility, and facility tasks required.
238220 Used for plumbing/drain connections, water line installation, and related mechanical utility work.
238210 Used for electrical demo, breaker installation, conduit/wiring, J box installation, and equipment hookups.
333415 Applicable to the procurement and installation of air curtain refrigerators and related refrigeration equipment.
423440 Serve primarily as wholesalers/distributors of commercial kitchen equipment.
561210 Applicable for turnkey facility modification support including removal/disposal of equipment, cleaning, and integrated installation.
The Michael E. DeBakey VA Medical Center (MEDVAMC), 2002 Holcombe Blvd, Houston, Texas 77030 is seeking to purchase the requirements described above and within this announcement RFQ attachments. The government expects this announcement to result in a Firm-Fixed Price Single-Award contract, the attached RFQ includes the following elements:
Description of requirements for the items to be acquired.
A list of line-item number(s) and items, quantities, and units of measure.
Date(s) and place(s) of delivery and acceptance and f.o.b. destination.
A list of contract clauses that apply to the acquisition.
Any other additional information.
A list of solicitation provisions that apply to the acquisition.
The date, time, and place for receipt of offer and point of contact.
Response times.
See attached RFQ for details
Files
| File | Type | Posted |
|---|---|---|
| 36C25626Q1127_RFQ_A0004.pdf | ||
| 36C25626Q1127_RFQ_A0003.pdf | ||
| 36C25626Q1127_RFQ_A0002.pdf | ||
| 36C25626Q1127_RFQ_A0001.pdf | ||
| 36C25626Q1127_RFQ.pdf |
Notice history
| Notice | Type | Posted |
|---|---|---|
| A4--7320--RFQ - Nutrition & Foodservice (NFS) Cook-Serve Conversion Equipment/Installation | Award Notice | |
| This notice | Solicitation |
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