7320--Reach-in Fridge/Freezer Combo
Closed Pre-Solicitation Posted
- Solicitation number
- 36C24525Q0810
- Agency
-
Veterans Integrated Service Network 5
Veterans Health Administration, Department of Veterans Affairs
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 333415 Air-Conditioning and Warm Air Heating Equipment and Commercial and Industrial Refrigeration Equipment Manufacturing
- PSC
- 7320 Kitchen Equipment And Appliances
- Place of performance
- Department of Veterans Affairs Martinsburg VA Medical Center Martinsburg, West Virginia 25405, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Veterans Affairs Veterans Health Administration, Network Contracting Office 5, is conducting market research through a Request for Information (RFI) to identify capable firms for procuring a commercial reach-in dual temperature refrigerator/freezer cabinet for the Martinsburg VA Medical Center. The specific item required is manufacturer part number ADT132WUTHHS, a single-door unit with half-height glass door configuration and 208/115/60/1 power specifications, classified under NAICS code 333415 (Air-Conditioning and Commercial Refrigeration Equipment Manufacturing) and PSC code 7320 (Kitchen Equipment and Appliances). The equipment will support critical food service operations in the Nutrition and Food Services kitchen, operating seven days per week to maintain proper food temperatures for veteran meals. Interested firms must submit responses via email to james.ferro@va.gov by 12:00 PM EST on September 2, 2025, and must include company details, socio-economic status, manufacturer/distributor information, and government contract history. The VA has not specified particular evaluation criteria since this is a market research effort rather than a formal solicitation.
This opportunity does not utilize any set-aside designations, though the VA expresses preference for Service-Disabled Veteran-Owned Small Businesses (SDVOSB) and Veteran-Owned Small Businesses (VOSB), with all capable firms welcome to respond. No incumbent contractors or current service providers are mentioned in the documentation. The procurement involves a single unit of the specified dual-temperature cabinet, with delivery required to Building 502, E-128 at the VA medical facility. No budget range or estimated contract value has been disclosed in this pre-solicitation phase. The timeline indicates responses are due within approximately one week of the posting date, suggesting the VA may move relatively quickly from market research to formal procurement once capable sources are identified.
Notice text
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DESCRIPTION
This is not a solicitation but rather a Request for Information (RFI/Sources Sought) for market research purposes only. Department of Veterans Affairs, Veterans Health Administration, Network Contracting Office 5, is issuing this Sources Sought in order to identify capable firms and obtain information for planning purposes only.
Responses must be submitted by 12:00 PM EST, September 2nd, 2025. Submit responses to this Sources Sought via email to james.ferro@va.gov All SDVOSB and VOSB firms that respond shall include proof of SBA certification via https://veterans.certify.sba.gov/All small business firms that respond shall include proof of small business status via their Representations and Certifications in accordance with (FAR 4.1102 Policy). While SDVOSB/VOSB firms are preferred, all capable firms are welcome to respond to this Sources Sought. All respondents to this Sources Sought shall include as part of their response answers to the below questions and provide any additional pertinent information that supports the answers. If there are any ambiguities in this Sources Sought, please identify them in your response.
The results of this market research will assist in the development of (1) the requirement, and (2) the acquisition strategy (e.g., socioeconomic set-aside, full and open competition, etc.). VA assumes no responsibility for any costs incurred associated with the preparation of responses.
Suggested NAICS: 333415 - AIR-CONDITIONING AND WARM AIR HEATING EQUIPMENT AND COMMERCIAL AND INDUSTRIAL REFRIGERATION EQUIPMENT MANUFACTURING
Suggested PSC: 7320 KITCHEN EQUIPMENT AND APPLIANCES
Open to suggestions from the market as to a more proper NAICS and/or PSC, as well as any potential GSA/FSS Schedule SIN categories.
Items to be Procured:
Manufacturer Part #
Item Description
Item Quantity
ADT132WUT HHS X
REACH IN DUAL TEMP CABINET
1
208/115/60/1
1
Door hinged on right, standard
1
Half height glass door(s) in lieu of full height solid door,
REFRIGERATOR SECTION ONLY
1
Statement of Work:
1. Background. Reach-In-Dual Temp cabinet . Reach in dual temp cabinet needs replacement, unit is Beyond Economical Repair. Reach in dual temp cabinet is used for maintaining correct temperatures of food items during set-up and tray line service. Unit also holds food items for Veteran meals to take to work and supplemental nourishment items. Equipment is needed for direct patient care. This unit is used 7 days per week. Without this unit being replaced NFS will not be able to sustain our mission of feeding our Veteran inpatients.
2. Scope of Work. Reach-In-Dual Temp equipment must meet the specifications outlined below. The equipment must be delivered, unpacked/uncrated, set in place to be ready for hook-up by the COR and all packing material removed. Successful offeror will verify utility hook-ups with the ordering department prior to ordering equipment. Equipment will be delivered to Building 502, E-128 , kitchen of Nutrition and Food Services as determined by the ordering department.
Salient Characteristics:
Dimensions:
Height Maximum 83 7/16
Width maximum 29 7/8
Depth Maximum 35 1/8
Wight Maximum 560 LBS.
Power Requirements:
Voltage (AC Range) 115 208
Power Cable Yes, 6
Grounded yes
If you are interested, please e-mail the following information:
Company Name:
UEI Number:
Cage Code:
Dun & Bradstreet Number:
Person of Contact (including telephone number and email address).
Socio-economic status (SDVOSB, VOSB, Woman-Owned, Other etc.).
Are you a distributor or a manufacturer?
If you are an authorized distributor, please provide confirmation on Company Letter Head.
If you are a distributor, who is the manufacturer?
Where is the manufacturer located in the world?
Do you currently hold a government contract?
Contract Number?
Type of contract?
Are these particular quoted items under contract?
With whom (GSA, SEWP, etc )?
If GSA what Schedule and SIN?
Can your company provide the service for the listed Department of Veterans Affairs locations?
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Does your firm utilize the suggested NAICS and PSC per this Sources Sought Notice? If not, please suggest a more appropriate NAICS and/or PSC and explain why it s more appropriate?
How do you invoice for this service, including rates?
What Certifications, State and/or Federal, if any must you have to perform this service? /
Please list all of your concerns, questions and ambiguities below. Questions will not be addressed directly but will be used by the Government in the event that this Sources Sought would move forward to solicitation.
Please provide estimated rates if possible.
Files
| File | Type | Posted |
|---|---|---|
| 36C24525Q0810.docx | DOCX document |
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