7195--Furniture, Healthcare Mattresses Ft. Thomas Domiciliary, Cinci

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Cincinnati VA Medical Center

3200 Vine Street

Cincinnati, Ohio 45220

539-24-3-835-0010

Linda E. Hutsell

STATEMENT OF WORK

1.0 GENERAL SCOPE

The Veterans Health Administration (VHA) has a requirement for healthcare mattresses for the Domiciliary located at Ft. Thomas CBOC, 1000 S. Ft. Thomas Ave., Fort Thomas, KY 41075.

This requirement includes providing healthcare mattresses for the Domiciliary located at Ft. Thomas CBOC, 1000 S. Ft. Thomas Ave., Fort Thomas, KY 41075. The Contracting Officer Representative (COR) is Linda E. Hutsell.

Healthcare furnishings include mattresses and related services.

The contractor shall provide all labor, materials, equipment, transportation, and supervision necessary to satisfy the needs of each ordering activity.

2.0 PERFORMANCE REQUIREMENTS

The contractor shall provide and be responsible for the technical assistance, development and generation for final specifications.

Furniture delivery will be required within 2 weeks after the product is received by the vendor.

Duty hours will be 8:00 am to 3:00 pm. The Government recognized US holidays are: New Year s Day, Martin Luther King, Jr. Day, Presidents Day, Memorial Day, Juneteenth Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day and Christmas Day. If the holiday falls on Sunday, it is observed on Monday.

The contractor shall: Have mattresses shipped to their warehouse until delivery is scheduled. Receive, unbox, assemble, and deliver to locations as noted. The contractor shall also remove and dispose of existing mattresses. This will be completed in 2 phases consisting of 1 day per floor. The mattresses are located on the 1st and 2nd floor at Ft. Thomas CBOC, 1000 S. Ft. Thomas Ave., Fort Thomas, KY 41075.

Coordinate and provide project management of all products and services to manage, design, order, ship, deliver new furniture from the manufacturer until final acceptance by Linda E. Hutsell and Emily R. Stiens, VA Points of Contact.

Provide maintenance manuals for all products specified.

3.0 KICKOFF MEETING

The prime contractor(s) shall participate in a kickoff meeting within ten (10) days of task order issuance. Time and date will be determined by VA Point of Contact.

Cincinnati VA Medical Center

539-24-3-835-0010

4.0 SUBMISSION OF QUESTIONS

Questions: All questions must be submitted to Robin Whitfield, Contract Specialist by 5PM 7, 2024. All questions submitted for this solicitation must be electronically sent to the following email address: robin.whitfield@va.gov. Questions received after the stated date and time, may be addressed at the discretion of the Contracting Officer, Dwight Petsche.

5.0 SUBMISSION OF QUOTATION

Quote Submission: The contractors shall submit complete emailed electronic copy portable document format (.pdf) or Microsoft Excel (.xls) format of:

Volume 1: (technical)

complete manufacturer s product specifications

Bill of Materials

quantity of man hours for labor/delivery

product literature

physical finish samples

sustainability certification documents

warranty.

Self-certifying statement confirming ability to meet project deadlines.

Volume 2: (pricing)

price quote with separate line for labor/delivery

Bill of Materials with subtotals

Submissions can be sent in multiple emails to avoid computer system email size limitation, to Robin Whitfield, Contract Specialist; robin.whitfield@va.gov. Quotes submitted by any other method will not be considered. All proprietary information shall be clearly marked. The use of hyperlinks in quotes is prohibited. Quotes submitted after June 7, 2024, will not be accepted for evaluation. The contractor is responsible for confirming the Government s receipt of the contractor s quote.

6.0 EVALUATION CRITERIA

Task order will be evaluated on:

Bill of Materials with subtotals

Cut sheets with product detail for each line item.

Labor/Services appropriate to the scope of work. (No pricing included)

Sustainability Certification

Cincinnati VA Medical Center

539-24-3-835-0010

7.0 PRODUCT

General

All finished surfaces shall be free of scratches, mars, dents, or blemishes, and withstand staining, and exhibit to flaking, cracking, or loss or adhesion.

QTY

Description

Depth

Width

Height

Weight (lbs.)

73

Blue-Polyurethane-Twin Size Mattress with Foam Core and RF Welded Seam

36

80

6

22

Mattresses shall have smooth finishes with no hazardous projections, sharp corners, or detail, which can be hazardous and cause personal injury or damage to clothing.

8.0 SERVICES

Service required are receive, unbox, deliver furniture, remove and dispose of existing mattresses as determined by VA Interior Designers, Linda E. Hutsell and Emily R. Stiens.

Design Contract Tasks/Requirements

The contractor shall be responsible for providing all sample materials for awarded product (2-Day Delivery) as requested by VA Interior Designer.

The product must not be placed into production without clearance from the VA COR.

The contractor shall track manufacturing schedule and notify VA Interior Designer with updates of estimated completion date by email.

The contractor shall provide 90 days free storage. May require additional storage that will be determined by the availability of patient rooms to install.

The Government maintains the option to modify the normal work week, days and hours, as necessary for the accomplishment of VHA mission.

Work Required by Others

All work required by other trades shall be identified under this section by the bidder.