36C25024Q0695.docx

SUBJECT*

Furniture, Healthcare Mattresses Ft. Thomas Domiciliary, Cinci

GENERAL INFORMATION

Network Contracting Office 10 8888 Keystone Crossing Suite 1100 Indianapolis IN 46240

POINT OF CONTACT*

Contract Specialist Robin Whitfield robin.whitfield@va.gov 317-988-1502

PLACE OF PERFORMANCE

3200 Vine Street

Cincinnati OH

ADDITIONAL INFORMATION

Combined Synopsis/Solicitation Notice Combined Synopsis/Solicitation Notice

DESCRIPTION

Combined Synopsis/Solicitation Notice

Description This is a combined synopsis/solicitation for commercial products and commercial services prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, “Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services,” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.

This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular #2024-05. (May 22, 2024).

This solicitation is set-aside for Small Business

The associated North American Industrial Classification System (NAICS) code for this procurement is 337910, with a small business size standard of 1000 employees.

The FSC/PSC is 7195.

The NCO 10 Contracting Office Cincinnati, OH is seeking to purchase Twin Bed, Mattresses.

All interested companies shall provide quotations for the following:

Supplies/Services

Salient Characteristics Mattresses shall have smooth finishes with no hazardous projections, sharp corners, or detail, which can be hazardous and cause personal injury or damage to clothing.

All finished surfaces shall be free of scratches, mars, dents, or blemishes, and withstand staining, and exhibit to flaking, cracking, or loss or adhesion.

Delivery shall be provided FOB Destination, no later than 30 days after receipt of order (ARO).

Place of Performance/Place of Delivery The contractor shall: Have mattresses shipped to their warehouse until delivery is scheduled. Receive, unbox, assemble, and deliver to locations as noted. The contractor shall also remove and dispose of existing mattresses. This will be completed in 2 phases consisting of 1 day per floor. The mattresses are located on the 1st and 2nd floor at Ft. Thomas CBOC, 1000 S. Ft. Thomas Ave., Fort Thomas, KY 41075.

a. Coordinate and provide project management of all products and services to manage, design, order, ship, deliver new furniture from the manufacturer until final acceptance by Linda E. Hutsell and Emily R. Stiens, VA Points of Contact.

b. Provide maintenance manuals for all products specified.

The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html.

The following solicitation provisions apply to this acquisition:

1. FAR 52.212-1, “Instructions to Offerors–Commercial Products and Commercial Services” (NOV 2023).

2. FAR 52.212-3, “Offerors Representations and Certifications–Commercial Products and Commercial Services” (May 2024).

Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, “Offerors Representations and Certifications–Commercial Products and Commercial Services.” If paragraph (j) of the provision is applicable, a written submission is required.

The following contract clauses apply to this acquisition:

· FAR 52.212-4, “Contract Terms and Conditions–Commercial Products and Commercial Services” (NOV 2023).

· FAR 52.212-5, “Contract Terms and Conditions Required to Implement Statutes or Executive Orders – Commercial Products and Commercial Services” (MAY 2024).

All quoters shall submit the following: quote to include information that demonstrates the proposed item meets the salient characteristics.

All quotes shall be sent to robin.whitfield@va.gov

Award will be based upon a Lowest Price Technically Acceptable of quotes in accordance with the Simplified Acquisition Procedures of FAR 13.

The award will be made to the response LPTA.

Responses should contain your best terms, conditions.

To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

Quoters shall list exception(s) and rationale for the exception(s), if any.

Submission of your response shall be received not later than 17:00 EST. Wednesday, June 12, 2024. At robin.whitfield@va.gov.

Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f).

Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed below.

Point of Contact Robin Whitfield, Contract Specialist

Combined Synopsis-Solicitation for Commercial Products and Commercial Services Email: robin.whitfield@va.gov

Page 1 of

Page 1 of Effective Date: 03/15/2023 Revision: 01 Cincinnati VA Medical Center 3200 Vine Street Cincinnati, Ohio 45220 539-24-3-835-0010 Linda E. Hutsell

STATEMENT OF WORK

1.0 GENERAL SCOPE

The Veterans Health Administration (VHA) has a requirement for healthcare mattresses for the Domiciliary located at Ft. Thomas CBOC, 1000 S. Ft. Thomas Ave., Fort Thomas, KY 41075.

This requirement includes providing healthcare mattresses for the Domiciliary located at Ft. Thomas CBOC, 1000 S. Ft. Thomas Ave., Fort Thomas, KY 41075. The Contracting Officer Representative (COR) is Linda E. Hutsell.

Healthcare furnishings include mattresses and related services.

The contractor shall provide all labor, materials, equipment, transportation, and supervision necessary to satisfy the needs of each ordering activity.

2.0 PERFORMANCE REQUIREMENTS

The contractor shall provide and be responsible for the technical assistance, development and generation for final specifications.

Furniture delivery will be required within 2 weeks after the product is received by the vendor.

Duty hours will be 8:00 am to 3:00 pm. The Government recognized US holidays are: New Year’s Day, Martin Luther King, Jr. Day, Presidents Day, Memorial Day, Juneteenth Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day and Christmas Day. If the holiday falls on Sunday, it is observed on Monday.

The contractor shall: Have mattresses shipped to their warehouse until delivery is scheduled. Receive, unbox, assemble, and deliver to locations as noted. The contractor shall also remove and dispose of existing mattresses. This will be completed in 2 phases consisting of 1 day per floor. The mattresses are located on the 1st and 2nd floor at Ft. Thomas CBOC, 1000 S. Ft. Thomas Ave., Fort Thomas, KY 41075.

c. Coordinate and provide project management of all products and services to manage, design, order, ship, deliver new furniture from the manufacturer until final acceptance by Linda E. Hutsell and Emily R. Stiens, VA Points of Contact.

d. Provide maintenance manuals for all products specified.

3.0 KICKOFF MEETING

The prime contractor(s) shall participate in a kickoff meeting within ten (10) days of task order issuance. Time and date will be determined by VA Point of Contact.

Cincinnati VA Medical Center 539-24-3-835-0010

4.0 SUBMISSION OF QUESTIONS

Questions: All questions must be submitted to Robin Whitfield, Contract Specialist by 5PM 7, 2024. All questions submitted for this solicitation must be electronically sent to the following email address: robin.whitfield@va.gov. Questions received after the stated date and time, may be addressed at the discretion of the Contracting Officer, Dwight Petsche.

5.0 SUBMISSION OF QUOTATION

Quote Submission: The contractors shall submit complete emailed electronic copy portable document format (.pdf) or Microsoft Excel (.xls) format of:

Volume 1: (technical)

a. complete manufacturer’s product specifications

b. Bill of Materials

c. quantity of man hours for labor/delivery

d. product literature

e. physical finish samples

f. sustainability certification documents

g. warranty.

h. Self-certifying statement confirming ability to meet project deadlines.

Volume 2: (pricing)

a. price quote with separate line for labor/delivery

b. Bill of Materials with subtotals Submissions can be sent in multiple emails to avoid computer system email size limitation, to Robin Whitfield, Contract Specialist; robin.whitfield@va.gov. Quotes submitted by any other method will not be considered. All proprietary information shall be clearly marked. The use of hyperlinks in quotes is prohibited. Quotes submitted after June 12, 2024, will not be accepted for evaluation. The contractor is responsible for confirming the Government’s receipt of the contractor’s quote.

6.0 EVALUATION CRITERIA

Task order will be evaluated on:

a. Bill of Materials with subtotals

b. Cut sheets with product detail for each line item.

c. Labor/Services appropriate to the scope of work. (No pricing included)

d. Sustainability Certification Cincinnati VA Medical Center 539-24-3-835-0010

7.0 PRODUCT

General

All finished surfaces shall be free of scratches, mars, dents, or blemishes, and withstand staining, and exhibit to flaking, cracking, or loss or adhesion.

Mattresses shall have smooth finishes with no hazardous projections, sharp corners, or detail, which can be hazardous and cause personal injury or damage to clothing.

8.0 SERVICES

Service required are receive, unbox, deliver furniture, remove and dispose of existing mattresses as determined by VA Interior Designers, Linda E. Hutsell and Emily R. Stiens.

Design Contract Tasks/Requirements

a. The contractor shall be responsible for providing all sample materials for awarded product (2-Day Delivery) as requested by VA Interior Designer.

b. The product must not be placed into production without clearance from the VA COR.

c. The contractor shall track manufacturing schedule and notify VA Interior Designer with updates of estimated completion date by email.

d. The contractor shall provide 90 days free storage. May require additional storage that will be determined by the availability of patient rooms to install.

The Government maintains the option to modify the normal work week, days and hours, as necessary for the accomplishment of VHA mission.

Work Required by Others

All work required by other trades shall be identified under this section by the bidder.