7125--new shelving to support msdu move

B.2 Statement of Need

1. BACKGROUND

The James A. Haley Veterans Hospital (JAHVH) Medical Center is located at 13000 Bruce B. Downs Boulevard in Tampa, Florida. The JAHVH is a tertiary care teaching hospital providing services and patient care to the veterans of Central Florida. The hospital also provides to veterans a full range of inpatient and outpatient care including medicinal, surgical, psychological, and neurological care. Due the expansion of the hospital, the need to purchase new storage racks is necessary to accommodate the high volume of disposable supplies used to help treat patients in the facility.

2. SCOPE

Contractor shall provide all necessary equipment, labor, supervision, tools, materials to install new Medical Supply Distribution Unit (MSDU) storage racks at James A. Haley s New Bed Tower building located at 13000 Bruce B. Downs, Tampa, FL. Shelves shall be installed and calibrated as specified with manufacturer s recommendations.

3. DELIVERABLES: BRAND NAME (DSI Storage) OR EQUAL:

3.1. HD Frame System: BRAND NAME OR EQUAL to DSI:

Quantity

UOM

Item #

Description

16

EA

KIT-D2-CUSTOM-KIT

MODUCORE BASKET/V-SHELF STORAGE - PEEL PACK, SUPPLY DISTRIBUTION- CUSTOM CONFIGURATION

Specifications/Salient Characteristics: Locking Runners 28 Deep Straight/Angled Shelf Brackets: Aluminum, Custom fit, Solid Dust Cover. Mounted with Stainless Steel Hex head screws: Stainless Steel Ball Bearing Slides on Runners and Basket Stops Extruded, ANODIZED ALUMINUM FRAMES 4 horizontal stabilization brackets, Casters --Locking DOUBLE-wheeled casters with EZ-Lever Lock mechanism,.5 Adjustability utilizing double-U 28 Runner, Solid bins ranging from 2 deep to 11 Deep (Must accommodate stainless steel roller stops),Approximate Height: 77.25 ,Approximate Width: 22 Approximate Depth: 28

94

EA

KIT-D2-CUSTOM-KIT

(MODUCORE 36 SYSTEM)

MODUCORE 36" UNITS - 5 SHELF/BASKET CONFIGURATION - CUSTOM BASED ON SITE SURVEY: Specifications/Salient Characteristics: Secured (locking) runners,36 Wide frame kit, Aluminum, Custom fit, Solid Dust Cover. Mounted with Stainless Steel Hex head screws, All Shelves to be Stainless Steel, rolled (soft) Edges, Extruded, ANODIZED ALUMINUM FRAMES 2 horizontal stabilization brackets, Casters -- Locking DOUBLE-wheeled casters with EZ-Lever Lock mechanism,1 Adjustability utilizing Secured (locking) runners, Stainless steel shelves which have a quick adjustment mechanism supported by secured runners, Divider system must lock in place with supporting hardware. Approximate Height: 77.25 ,Approximate Width: 38.25 ,Approximate Depth: 28

8

EA

D2-DC-KIT

ALUMINUM DUST COVER/VERTICAL LABEL MOUNT PLATE: Specifications/Salient Characteristics: Solid dust cover with interlocking mechanism for rack,1 Front Lip with 20 Centered Label Holder Holes predrilled and tapped, Must accommodate vertical and horizontal labeling systems that are color-coded by department, Anodized Aluminum to color match vertical frame system, Approximate Height: .25 ,Approximate Width: 22 , Approximate Depth: 28

94

EA

D2-DCWB1

OVERSIZE ALUMINUM DUST COVER/VERTICAL LABEL MOUNT PLATE

Specifications/Salient Characteristics: Solid dust cover with interlocking mechanism for rac,1 Front Lip with 20 Centered Label Holder Holes predrilled and tapped, Must accommodate vertical and horizontal labeling systems that are color-coded by department, Anodized Aluminum to color match vertical frame system, Approximate Height: 1.25 ,Approximate Width: 36 , Approximate Depth: 28

120

EA

D2-COLORLABEL/A

ACRYLIC COLOR LABEL - TEXT ADDED POST INSTALLATION

Specifications/Salient Characteristics: Transparent Acrylic Panel Custom Lettering Added Post Installation, (2) 20 Mounting Holes Predrilled, Mounting holes to accept Push-Lock Label Mount Plugs, Color Matched to Side Panels

34

EA

D2-MM-COLORPANEL-HALF/A

HALF COLORPANEL FOR SIDE - END UNIT, CUSTOMIZED TO DEPARTMENT AND COLOR: Specifications/Salient Characteristics: Transparent Acrylic Panel Custom Lettering Added Post Installation,(6) 28 Mounting Holes Predrilled, Mounting holes to accept Push-Lock Label Mount Plugs Color Matched to Top Panels

5

EA

D2-WKRB-30X60"W 4 UPPER SHELVES

3060 WORKBENCH - PUSH-BUTTON HEIGHT ADJUST

208

EA

D2-HANDLE/BSK-A

35 CM LONG: MODU-CORE "A" BASKET HANDLE, FITS ALL BASKETS AND TRAYS - VERTICAL HANDLE SYSTEM: Specifications/Salient Characteristics: 35CM Mounting Holes, 2 Label Face, Slide-Stop Basket Lock mounting system, Clear Acrylic to match baskets, Colored Insert to Match Top/Side Labels

1

EA

D2-WARRANTY

No Hassle DSI or equal, Lifetime Warranty

Specifications/Salient Characteristics: MODU-Core No-Hassle Lifetime Warranty to cover all products, Free Shipping on all Warranty Requests, Free site survey to assess Warranty claim needs.

1

EA

KIT-D1-ITEM

DSI Complementary IAHCSMM Certified Central Sterile Vendor Partner Site: Assessment; Specifications/Salient Characteristics: Onsite Storage Review, Laser Measurements of Each Room, Product Measurements, 2D and 3D CAD Layouts following survey, Multiple Layout options for each room, Free design/layout changes.

1

EA

INSTALLATION

COMPLETE ONSITE ASSEMBLY AND INSTALLATION: Specifications/Salient Characteristics: Complete onsite assembly and installation services.

4. CONTRACTOR RESPONSIBILITIES

4.1. The vendor is required to manage and coordinate installation at the JAHVH with the VA POC.

4.2. On-site assembly and installation of items, and performance of services identified in this document shall take place during weekend hours from 0700 to 1900 (i.e.: 7:00am to 7:00pm Eastern Standard Time.)

4.3. During the entire duration of assembly and installation, the vendor shall have a competent representative on-site as the vendor s contact, and to serve as the interface between the vendor and James A. Haley VA Hospital.

4.4. On-site representative can be the installer. All instructions provided by VA point of contact to the representative will be binding as if given to the vendor s main contact. The VA point of contact may provide specific instructions, however, only the Contracting Officer may change the terms or conditions of the contract.

4.5. Contractor is 100% responsible for compliance with all Veterans Administration (VA), local, state, and federal environmental/occupational safety laws, rules and regulations safety requirements (e.g., hard hats, safety vests).

4.6. The contractor must follow life safety codes and take necessary actions to avoid conditions that may be hazardous to health and safety of hospital personnel and patients.

4.7. The contractor is responsible for meeting all applicable OSHA and VA guidelines for safe working processes to include all upgrades/updates. All work for the duration of the contract must be performed by factory certified technicians.

4.8. The project may be an active construction site during delivery and unpacking of equipment.

4.9. The vendor shall assume responsibility for taking precautions for the vendor's (and associated subcontractors ) employees, agents, licensees, and permittees.

4.10. Contractor shall unload the equipment from the truck and deliver to specific areas designated by VA s point of contact.

4.11. Uncrating / unboxing the equipment shall be coordinated with P.O.C at the specific location.

4.12. The removal of waste and/or excess material shall be conducted through the loading dock area. It is the contractor s responsibly to dispose used crates or boxes and cleaning up areas.

4.13. Any damage to walls/floors upon delivery of equipment shall be repaired and return to its original condition at no charge to the government.

4.14. Contractor shall communicate through the VA P.O.C any required coordination requirements.

4.15. Contractor shall abide by all rules and regulations set forth by the JAHVH due to the Coronavirus (COVID-19) and have their own personal protective equipment (PPE) in use for the time they are on the JAHVH campus grounds.

5. Contractor Employee Identification:

5.1. Contractor employees must be clearly identified as contractors (not VA employees) when performing services under this contract. This includes visual (appearance), verbal (phone), and electronic (email).

5.2. The contractor must provide all employees with a contractor identification (ID) badge at the contractor s expense prior to performing work under this contract.

5.3. Contractor employees are required to display this badge at all times when performing services under this contract.

5.4. Employees released from service by the contractor must have their badge collected by the contractor.

5.5. All badges must contain an expiration date and photograph of the employee.

5.6. All contractor employees must also be required to wear VA issued badges and must display these badges at all times while in the performance of this contract and/or as instructed by the VA point of contact.

5.7. The contractor supervisor must ensure that all contractor employees display their VA issued badges.

5.8. The contractor supervisor must be responsible for managing all VA issued badges provided to contractor employees and immediately collect these badges from employees no longer working on the contract.

6. Contractor Employee Conduct:

6.1.The contractor is completely responsible for all actions and conduct of their employees.

6.2. Contractor employees must be well-groomed and neat in appearance.

6.3. Contract employees must be professional in attire and must not wear any offensive clothing. Contractor employees must conduct themselves in a socially acceptable manner appropriate for an office work environment.

6.4. Loudness, vulgarity, rudeness, or other similar offensive conduct by a contractor employee may be grounds for denying the employee further access to VA premises.

6.5. Contractor employees must not consume alcohol or illegal drugs during working hours or at any other time the employees are performing work under this contract.

7. WARRANTY OF EQUIPMENT: Government requirement for standard manufacturer industry warranty term.

8. DELIVERY SCHEDULE & INSTALLATION: 1 September 2022. Please contact Robert Drawdy for delivery/installation.

VHA Supplemental Contract Requirements for Combatting COVID-19

Contractor employees who work in or travel to VHA locations must comply with the following:

Documentation requirements:

If fully vaccinated, contractors shall show proof of vaccination.

NOTE: Acceptable proof of vaccination includes a signed record of immunization from a health care provider or pharmacy, a copy of the COVID- 19 Vaccination Record Card (CDC Form MLS-319813 published on September 3, 2020), or a copy of medical records documenting the vaccination.

If unvaccinated, contractors shall show negative COVID-19 test results dated within three calendar days prior to desired entry date. Test must be approved by the Food and Drug Administration (FDA) for emergency use or full approval. This includes tests available by a doctor s order or an FDA approved over-the-counter test that includes an affiliated telehealth service.

Documentation cited in this section shall be digitally or physically maintained on each contractor employee while in a VA facility and is subject to inspection prior to entry to VA facilities and after entry for spot inspections by Contracting Officer Representatives (CORs) or other hospital personnel.

Documentation will not be collected by the VA; contractors shall, at all times, adhere to and ensure compliance with federal laws designed to protect contractor employee health information and personally identifiable information.

Contractor employees are subject to daily screening for COVID-19 and may be denied entry to VA facilities if they fail to pass screening protocols. As part of the screening process contractors may be asked screening questions found on the COVID-19 Screening Tool. Check regularly for updates.

Contractor employees who work away from VA locations, but who will have direct contact with VA patients shall self-screen utilizing the COVID-19 Screening Tool, in advance, each day that they will have direct patient contact and in accordance with their person or persons who coordinate COVID-19 workplace safety efforts at covered contractor workplaces. Contractors shall, always, adhere to and ensure compliance with federal laws designed to protect contractor employee health information and personally identifiable information.

Contractor must immediately notify their COR or Contracting Officer if contract performance is jeopardized due to contractor employees being denied entry into VA Facilities.

For indefinite delivery contracts: Contractor agrees to comply with VHA Supplemental Contract Requirements for any task or delivery orders issued prior to this modificationwhen performance has already commenced.

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the

offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR

ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY

is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not,

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES

SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter

or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to

the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print)

(Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign)

(Signature of Contracting Officer)

1

2

0003

36C248

Department of Veterans Affairs

Network Contracting Office 8 (NCO 8)

8875 Hidden River Pkwy Suite 525

Tampa FL 33637

36C248

Department of Veterans Affairs

Network Contracting Office 8 (NCO 8)

8875 Hidden River Pkwy

Tampa FL 33637

To all Offerors/Bidders

36C24822Q0901

X

x

See CONTINUATION Page

1

all

See next page.

Leonora Simmons

Contracting Officer

Page 2 of 2

The purpose of this amendment is as follows:

1. Extend the solicitation closing date from 5/27/2022 to 6/29/2022.

2. .Add site visit scheduled date

3. Add site language / information.

Solicitation number 36C24822Q0901 is hereby extended from 5/27/2022 to 6/29/2022.

The government will schedule a site visit during the solicitation phase. All prospective offers are recommended to attend the site visit. A site visit is scheduled on 06/22/2022 10 am to 12 pm Eastern Time. Site visits may be required to properly quote locations not mentioned in the Price/Cost/Schedule. A VA employee will escort the contractor. During site visits, all contractors must comply with current COVID policies. Safety gear will be required to be worn. Safety gear to be worn: hard hat, Closed-toe shoes, safety vest, and safety glasses. Questions during the site visit shall be submitted to leonora.simmons@va.gov no later than 6/23/2022. Questions and answers will be posted on 6/27/20/22. Quotes must be received no later than 6/29/2022.

Interested vendors shall meet at the main entrance of James A. Haley at 10 am and no later than 10 am. Contractors will be escorted by Robert Drawdy, a government point of contact. Please send an email to Robert Drawdy @ robert.drawdy@va.gov or call @813-951-6444. Please call Robert Drawdy one day before the site visit to provide you with the information you may need.

The purpose of this amendment is as follows:

1. Extend the solicitation closing date from 5/27/2022 to 6/29/2022.

2. .Add site visit scheduled date

3. Add site language / information.

Solicitation number 36C24822Q0901 is hereby extended from 5/27/2022 to 6/29/2022.

The government will schedule a site visit during the solicitation phase. All prospective offers are recommended to attend the site visit. A site visit is scheduled on 06/22/2022 10 am to 12 pm Eastern Time. Site visits may be required to properly quote locations not mentioned in the Price/Cost/Schedule. A VA employee will escort the contractor. During site visits, all contractors must comply with current COVID policies. Safety gear will be required to be worn. Safety gear to be worn: hard hat, Closed-toe shoes, safety vest, and safety glasses. Questions during the site visit shall be submitted to leonora.simmons@va.gov no later than 6/23/2022. Questions and answers will be posted on 6/27/20/22. Quotes must be received no later than 6/29/2022.

Interested vendors shall meet at the main entrance of James A. Haley at 10 am and no later than 10 am. Contractors will be escorted by Robert Drawdy, a government point of contact. Please send an email to Robert Drawdy @ robert.drawdy@va.gov or call @813-951-6444. Please call Robert Drawdy one day before the site visit to provide you with the information you may need.

Amendment 2

Sources Sought

James A. Haley is seeking capable SDVOSB s/VOSB s to provide Shelves brand name or equal to DSI Storage product #KIT-D2-CUSTOM-KIT, KIT-D2-CUSTOM-KIT, KIT-D2-CUSTOM-KIT, D2-DC-KIT, D2-DCWB1, D2-COLORLABEL/A, D2-MM-COLORPANEL-HALF/A, D2-WKRB-30X60"W 4 UPPER SHELVES, D2-HANDLE/BSK-A, D2-WARRANTY, KIT-D1-ITEM, INSTALLATION. The equipment will be used throughout the New Bed Tower.

Deliverables:

PHYSICAL CHARACTERISTICS: Equipment must have the physical characteristics to enable the government to perform the capabilities: Brand Name or equal.

MODUCORE BASKET/V-SHELF STORAGE - PEEL PACK, SUPPLY DISTRIBUTION- CUSTOM CONFIGURATION

Shall be brand name (DSI) or equal to DSI shelving

Specifications/Salient Characteristics:

Locking Runners 28 Deep Straight/Angled Shelf Brackets

Aluminum, Custom fit, Solid Dust Cover. Mounted with Stainless Steel Hex head screws

Stainless Steel Ball Bearing Slides on Runners and Basket Stops

Extruded, ANODIZED ALUMINUM FRAMES 4 horizontal stabilization brackets

Casters -- Locking DOUBLE-wheeled casters with EZ-Lever Lock mechanism

.5 Adjustability utilizing double-U 28 Runner

Solid bins ranging from 2 deep to 11 Deep (Must accommodate stainless steel roller stops)

Approximate Height: 77.25

Approximate Width: 22

Approximate Depth: 28

QTY:16 EA

MODUCORE 36" UNITS - 5 SHELF/BASKET CONFIGURATION - CUSTOM BASED ON SITE SURVEY

Shall be brand name (DSI) or equal to DSI shelving

Specifications/Salient Characteristics:

Secured (locking) runners

36 Wide frame kit

Aluminum, Custom fit, Solid Dust Cover. Mounted with Stainless Steel Hex head screws

All Shelves to be Stainless Steel, rolled (soft) Edges

Extruded, ANODIZED ALUMINUM FRAMES 2 horizontal stabilization brackets

Casters -- Locking DOUBLE-wheeled casters with EZ-Lever Lock mechanism

1 Adjustability utilizing Secured (locking) runners

Stainless steel shelves which have a quick adjustment mechanism supported by secured runners

Divider system must lock in place with supporting hardware.

Approximate Height: 77.25

Approximate Width: 38.25

Approximate Depth: 28

QTY: 94 EA

ALUMINUM DUST COVER/VERTICAL LABEL MOUNT PLATE

Shall be brand name (DSI) or equal to DSI shelving

Specifications/Salient Characteristics:

Solid dust cover with interlocking mechanism for rack

1 Front Lip with 20 Centered Label Holder Holes predrilled and tapped

Must accommodate vertical and horizontal labeling systems that are color-coded by department

Anodized Aluminum to colormatch vertical frame system

Approximate Height: 1.25

Approximate Width: 22

Approximate Depth: 28

QTY:8 EA

OVERSIZE ALUMINUM DUST COVER/VERTICAL LABEL MOUNT PLATE

Shall be brand name (DSI) or equal to DSI shelving

Specifications/Salient Characteristics:

Solid dust cover with interlocking mechanism for rack

1 Front Lip with 20 Centered Label Holder Holes predrilled and tapped

Must accommodate vertical and horizontal labeling systems that are color-coded by department

Anodized Aluminum to colormatch vertical frame system

Approximate Height: 1.25

Approximate Width: 36

Approximate Depth: 28

QTY: 94 EA

ACRYLIC COLOR LABEL - TEXT ADDED POST INSTALLATION

Shall be brand name (DSI) or equal to DSI shelving

Specifications/Salient Characteristics:

Transparent Acrylic Panel Custom Lettering Added Post Installation

(2) 20 Mounting Holes Predrilled

Mounting holes to accept Push-Lock Label Mount Plugs

Color Matched to Side Panels

QTY: 120 EA

HALF COLORPANEL FOR SIDE - END UNIT, CUSTOMIZED TO DEPARTMENT AND COLOR

Shall be brand name (DSI) or equal to DSI shelving

Specifications/Salient Characteristics:

Transparent Acrylic Panel Custom Lettering Added Post Installation

(6) 28 Mounting Holes Predrilled

Mounting holes to accept Push-Lock Label Mount Plugs

Color Matched to Top Panels

QTY: 34 EA

3060 WORKBENCH - PUSH-BUTTON HEIGHT ADJUST

Shall be brand name (DSI) or equal to DSI shelving

QTY: 5 EA

35 CM LONG: MODU-CORE "A" BASKET HANDLE, FITS ALL BASKETS AND TRAYS - VERTICAL HANDLE SYSTEM

Shall be brand name (DSI) or equal to DSI shelving

Specifications/Salient Characteristics:

35CM Mounting Holes

2 Label Face

Slide-Stop Basket Lock mounting system

Clear Acrylic to match baskets

Colored Insert to Match Top/Side Labels

QTY: 208 EA

No Hassle DSI or equal, Lifetime Warranty

Shall be brand name (DSI) or equal to DSI warranty

Specifications/Salient Characteristics:

MODU-Core No-Hassle Lifetime Warranty to cover all products

Free Shipping on all Warranty Requests

Free sitesurvey to assess Warranty claim needs

QTY: 1 EA

DSI Complementary IAHCSMM Certified Central Sterile Vendor Partner Site Assessment

Shall be brand name (DSI) or equal to DSI shelving

Specifications/Salient Characteristics:

Onsite Storage Review

Laser Measurements of Each Room

Product Measurements

2D and 3D CAD Layouts following survey

Multiple Layout options for each room

Free design/layout changes

QTY: 1 EA

COMPLETE ONSITE ASSEMBLY AND INSTALLATION

Shall be brand name (DSI) or equal to DSI installation

Specifications/Salient Characteristics:

Complete onsite assembly and installation services.

QTY:1 BJ

Interested parties may submit a capability statement, authorization letter from the Original Equipment Manufacturer (OEM), and past performance. Interested vendors must be registered in SAM.