6835--Medical Gas and Cylinders Bath VA Pre-Solicitation Notice

The Department of Veterans Affairs Veterans Health Administration, Veterans Integrated Service Network 2 (VISN 2) is procuring medical gases and cylinder services, including oxygen, nitrogen, medical-grade air, argon, helium, nitrous oxide, carbon dioxide, and specialty gas mixtures, along with cylinder fills, rentals, hydrostatic testing, and emergency delivery services for the Bath VA Medical Center. The contractor must provide all filling, transporting, handling, servicing, maintaining, delivering, picking up, and storing of medical gases and cylinders, with all equipment and materials supplied by the contractor except for government-furnished property. Key requirements include maintaining $1,000,000 in general liability insurance, complying with FDA and DOT regulations, performing monthly invoicing in arrears, and providing annual cylinder inventory audits. Non-emergency deliveries must occur between 8:00 AM and 2:00 PM Monday through Friday, excluding federal holidays, with routine orders accepted until 12:00 PM the day before delivery and emergency orders fulfilled within 24 hours. The solicitation will be evaluated using Lowest Price Technically Acceptable (LPTA) criteria, with the proposal deadline of April 22, 2026 at 4:00 PM EDT, a mandatory site visit that occurred on March 9, 2026, and a questions deadline that passed on March 16, 2026.

This solicitation employs a tiered set-aside evaluation with priority given sequentially to Service-Disabled Veteran-Owned Small Businesses (SDVOSBs), Veteran-Owned Small Businesses (VOSBs), HUBZone and 8(a) small businesses, other small businesses with women-owned priority, and finally large businesses. No incumbent contractor is named in the solicitation documents. The contract is a firm-fixed-price indefinite delivery, indefinite quantity (IDIQ) award with a one-time minimum guarantee of $15,000 and a ceiling of $250,000 across three pricing periods: May 1, 2026 through October 31, 2026 (base period), November 1, 2026 through October 31, 2027 (Period 2), and November 1, 2027 through October 31, 2028 (Period 3). Key volume details include estimated annual quantities ranging from 2 to 1,250 cylinder units depending on product type, with significant daily rental volumes exceeding 124,000 units for oxygen cylinders alone. The place of performance is Bath VA Medical Center, 76 Veterans Avenue, Bath, New York 14810, serving all facilities within the VISN 2 Bath VA Medical Center's catchment area.