6830--Liquid Bulk Oxygen
Closed Solicitation Posted
This opportunity was awarded. See its 2 award notices in the notice history.
- Solicitation number
- 36C24625Q0079
- Agency
- Veterans Integrated Service Network 6 Veterans Health Administration, Department of Veterans Affairs
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 325120 Industrial Gas Manufacturing
- PSC
- 6830 Gases: Compressed And Liquefied
- Points of contact
-
- Ruth Morris ruth.morris@va.gov (757) 251-4296
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Veterans Affairs Veterans Integrated Service Network 6 is seeking a contractor to provide liquid bulk oxygen supply and distribution services for the Salem VA Medical Center in Virginia. The solicitation is a Request for Quote (RFQ) for medical-grade liquid oxygen, requiring contractor-owned bulk oxygen tanks (3,000 gallon main tank and 500 gallon reserve tank) with associated equipment including manifold, liquid converter, alarm switch, and other necessary connections. Key contract requirements include delivery within 5 days of orders, emergency delivery within 24 hours, and compliance with FDA drug manufacturing regulations. The contract will be an Indefinite Delivery/Indefinite Quantity (IDIQ) with a one-year base period and four one-year option periods. Quotes are due December 18, 2024 by 11:00 AM EST, and will be submitted via email to ruth.morris@va.gov.
The solicitation was initially a small business set-aside but was amended to become a Service-Disabled Veteran-Owned Small Business (SDVOSB) set-aside under NAICS code 325120 with a size standard of 1,200 employees. The estimated annual usage is between 3,000-53,000 gallons of liquid oxygen, with monthly facility fees for tank installation and rental, emergency delivery fees, and associated service charges. Contractors must comply with subcontracting limitations, ensuring no more than 50% of the contract value is paid to non-SDVOSB firms. The place of performance is the Salem VA Medical Center in Salem, Virginia, with a potential contract duration of up to six years including the base period, option years, and a possible 6-month extension. The procurement is being managed by the VA Network Contracting Office 6 in Hampton, VA, with Jerry L. Mann serving as the Contracting Officer.
Notice text
5 versions
Update #5 · Latest ·
RFQ 36C24625Q0079
(VAMC Salem Bulk Oxygen)
1. The purpose of Amendment P00004 is to update the following:
Change set-aside to SDVOSB Set-Aside.
Add VAAR 852.219 VA Limitations on Subcontracting - Certification of Compliance For Supplies and Products (JAN 2023) (Deviation).
2. Extend Solicitation 36C24625Q0079 due date time from 0:900 a.m. to 11:00 a.m EST on 12/18/2024.
ALL OTHER TERMS AND CONDITIONS REMAINS UNCHANGED.
VAAR 852.219-76 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING CERTIFICATE OF COMPLIANCE FOR SUPPLIES AND PRODUCTS (JAN 2023) (DEVIATION)
(a) Pursuant to 38 U.S.C. 8127(l)(2), the offeror certifies that
(1) If awarded a contract (see FAR 2.101 definition), it will comply with the limitations on subcontracting requirement as provided in the solicitation and the resultant contract, as follows:
(i) [ ] In the case of a contract for supplies or products (other than from a nonmanufacturer of such supplies), it will not pay more than 50% of the amount paid by the government to it to firms that are not certified SDVOSBs listed in the SBA certification database as set forth in 852.219 73 or certified VOSBs listed in the SBA certification database as set forth in 852.219 74. Any work that a similarly situated certified SDVOSB/VOSB subcontractor further subcontracts will count towards the 50% subcontract amount that cannot be exceeded. Cost of materials are excluded and not considered to be subcontracted.
(ii) [ ] In the case of a contract for supplies from a nonmanufacturer, it will supply the product of a domestic small business manufacturer or processor, unless a waiver as described in 13 CFR 121.406(b)(5) is granted. The offeror understands that, as provided in 13 CFR 121.406(b)(7), such a waiver has no effect on requirements external to the Small Business Act, such as the Buy American Act or the Trade Agreements Act.
(2) Manufacturer or nonmanufacturer representation and certification. [Offeror fillin check each applicable box below. The offeror must select the applicable provision below, identifying itself as either a manufacturer or nonmanufacturer]:
(i) [] Manufacturer or producer. The offeror certifies that it is the manufacturer or producer of the end item being procured, and the end item is manufactured or produced in the United States, in accordance with paragraph (a)(1)(i).
(ii) [ ] Nonmanufacturer. The offeror certifies that it qualifies as a nonmanufacturer in accordance with the requirements of 13 CFR 121.406(b) and paragraph (a)(1)(ii). The offeror further certifies it meets each element below as required in order to qualify as a nonmanufacturer.
[ ] The offeror certifies that it does not exceed 500 employees (or 150 employees for the Information Technology Value Added Reseller exception to NAICS code 541519, which is found at 13 CFR 121.201, footnote 18).
[ ] The offeror certifies that it is primarily engaged in the retail or wholesale trade and normally sells the type of item being supplied.
[ ] The offeror certifies that it will take ownership or possession of the item(s) with its personnel, equipment, or facilities in a manner consistent with industry practice.
(iii) [ ] The offeror certifies that it will supply the end item of a small business manufacturer, processor, or producer made in the United States, unless a waiver as provided in 13 CFR 121.406(b)(5) has been issued by SBA. [Contracting Officer fill-in or removal (see 13 CFR 121.1205). This requirement must be included for a single end item. However, if SBA has issued an applicable waiver of the nonmanufacturer rule for the end item, this requirement must be removed in the final solicitation or contract.] or [Contracting officer tailor clause to remove one or other block under subparagraph (iii).]
[ ] If this is a multiple item acquisition, the offeror certifies that at least 50% of the estimated contract value is composed of items that are manufactured by small business concerns. [Contracting Officer fill-in or removal. See 13 CFR 121.406(d) for multiple end items. If SBA has issued an applicable nonmanufacturer rule waiver, this requirement must be removed in the final solicitation or contract.]
(3) The offeror acknowledges that this certification concerns a matter within the jurisdiction of an Agency of the United States. The offeror further acknowledges that this certification is subject to Title 18, United States Code, Section 1001, and, as such, a false, fictitious, or fraudulent certification may render the offeror subject to criminal, civil, or administrative penalties, including prosecution.
(4) If VA determines that an SDVOSB/ VOSB awarded a contract pursuant to 38 U.S.C. 8127 did not act in good faith, such SDVOSB/VOSB shall be subject to any or all of the following:
(i) Referral to the VA Suspension and Debarment Committee;
(ii) A fine under section 16(g)(1) of the Small Business Act (15 U.S.C. 645(g)(1)); and
(iii) Prosecution for violating 18 U.S.C. 1001.
(b) The offeror represents and understands that by submission of its offer and award of a contract it may be required to provide copies of documents or records to VA that VA may review to determine whether the offeror complied with the limitations on subcontracting requirement specified in the contract or to determine whether the offeror qualifies as a manufacturer or nonmanufacturer in compliance with the limitations on subcontracting requirement. Contracting officers may, at their discretion, require the contractor to demonstrate its compliance with the limitations on subcontracting at any time during performance and upon completion of a contract if the information regarding such compliance is not already available to the contracting officer. Evidence of compliance includes, but is not limited to, invoices, copies of subcontracts, or a list of the value of tasks performed.
(c) The offeror further agrees to cooperate fully and make available any documents or records as may be required to enable VA to determine compliance. The offeror understands that failure to provide documents as requested by VA may result in remedial action as the Government deems appropriate.
(d) Offeror completed certification/fill-in required. The formal certification must be completed, signed and returned with the offeror s bid, quotation, or proposal. The Government will not consider offers for award from offerors that do not provide the certification, and all such responses will be deemed ineligible for evaluation and award.
Certification
I hereby certify that if awarded the contract, [insert name of offeror] will comply with the limitations on subcontracting specified in this clause and in the resultant contract. I further certify that I am authorized to execute this certification on behalf of [insert name of offeror].
Printed Name of Signee: ___________
Printed Title of Signee: _____________
Signature: ____________
Date: ______________
Company Name and Address: _______________
Update #4 ·
RFQ 36C24625Q0079
(VAMC Salem Bulk Oxygen)
1. The purpose of Amendment P00003 is to update the Unit of Measures.
CLINs 0001, 1001, 2001, 3001, and 4001, the Unit should read GL and not CCF.
2. CLIN 0005, 1005, 2005, 3005 and 4005 deliveries to the hospital change from 12 to 32 (annual estimate).
3. Extend Solicitation 36C24625Q0079 due date until 12/18/2024 at 09:00 a.m. EST.
ALL OTHER TERMS AND CONDITIONS REMAINS UNCHANGED.
Update #3 ·
RFQ 36C24625Q0079
(VAMC Salem Bulk Oxygen)
1. The purpose of Amendment P00002 is to update the Unit of Measures.
CLINs 0001, 1001, 2001, 3001, and 4001, the Unit should read CCF and not gallons.
CLINs 0005/0006, 1005/1006, 2005/2006, 3005/3006, and 4005/4006 the unit of measure should be "Each" and per delivery.
The Emergency delivery CLIN 0003, 1003, 2003, 3003, and 4003 units of measurement should be Each and should be per occurrence.
2. CLIN 0006, 1006, 2006, 3006 and 4006 deliveries to the hospital change from 12 to 32 (annual estimate).
3. Extend Solicitation 36C24625Q0079 due date until 12/17/2024 at 11:00 a.m. EST.
ALL OTHER TERMS AND CONDITIONS REMAINS UNCHANGED.
Update #2 ·
Vendor Questions
RFQ 36C24625Q0079
(VAMC Salem Bulk Oxygen)
Vendor Questions (Black) / Response (Red)
CONTRACT TYPE: As the NAICS for this RFQ is 325210 Industrial Gas Manufacturing, please confirm whether this is a Service Contract or a Supply Contract.
Response: This can be interpreted a couple of different ways. On one hand, it could be a service they are providing by delivering the O2. On the other hand, O2 is a commodity and is an expendable product that is being consumed.
DELIVERY DAYS: The RFQ does not specify the facility s operating hours or the expected delivery window (e.g., Mondays thru Friday from 7AM-4PM local time). Please confirm the facility s delivery window that will be expected under the contract that results from this solicitation.
Response: Normal delivery hours will be Monday through Friday from 0700 to 1630. There is an afterhours phone number to call if the delivery will be outside the stated hours but it is used only in an emergency and arrangements would have to be made prior to that delivery. Delivery will be address in the contract resulting from this solicitation.
EMERGENCY DELIVERIES: PG 14 of 59 in the RFQ (Section 6.10) states that Emergency delivery and/or repairs shall be provided within two (2) hours after receipt of Government notification and deliver within 24 hours. This requirement seems to include a typo as the following sentence states that the Contractor must only respond within two hours to confirm receipt.
Please confirm that the requirement is for the Contractor to respond within two hours after notification and to deliver within 24 hours, which is also the industry standard for emergency deliveries.
Response: Since the O2 level is monitored remotely, VA concur with the change in the language to deliver within 24 hours .
HYDROSTATIC TESTING: PG 14 of 59 in the RFQ (Section 6.6) provides a schedule of items that includes the hydrotesting of customer-owned tanks. Because there is no CLIN provided for hydrostatic testing and because this RFQ is soliciting the supply of bulk oxygen and contractor-owned bulk tanks (rather than GFE cylinders that would require testing), please confirm if that the line item was included in error on PG 14 and that hydrotesting is not required under the contract that will result from this solicitation.
Response: Salem VAMC concur with the suggestion of deleting the Hydrostatic Testing. Disregard the Hydrostatic testing statement.
FACILITY-MAINTAINED ALARM SYSTEM: PG 12 of 59 in the RFQ (Section 3.1) states that The contractor will perform the hook-up of contractor owned equipment to the facility-maintained alarm system. Please note that the industry standard is for the supplier/install technician to assist a VA Electrician in the hook-up (physical hook-up must be completed by a VA Electrician; supplier/install technicians cannot directly hook up the alarm system due to liability reasons). Language used in other Bulk Oxygen bids regarding this same topic includes:Â The Contractor shall assist VA electricians with hooking up the facility-maintained alarm system, consistent with NFPA 55 & 99 code requirements.
We ask that the sentence requiring the contractor to perform the hook-up of equipment to the facility-maintained alarm system be replaced in the SOW with language specifying that the contractor will assist a VA Electrician.
Response: Salem VAMC POC concur with the change in the language for the Facility Maintained Alarm System. The VA Electrician will be performing the hook-up to the VA alarm system and the contractor will assist the VA electrician.
As referenced in the SOW of recent VISN 19 RFQ 36C25924Q0837 (VAMC Salt Lake City Bulk Oxygen):
FAR COMPLIANCE:Â Please confirm that the offeror must comply with all federal, state, and local regulations required of the offeror in order to meet the requirements of the statement of work as stated in FAR 52.212-4, Contract Terms and Conditions Commercial Products and Commercial Services (Nov 2023), which is incorporated by reference on PG 17 of 59 the RFQ. More specifically:
FAR 52.212-4, para. (q):Â Other compliances. The Contractor shall comply with all applicable Federal, State and local laws, executive orders, rules and regulations applicable to its performance under this contract.
Please also confirm who the GOV entity is that enforces and ensures compliance with these RFQ terms.
Response: There will be language in the contract addressing this. The VA will conduct audits if required or needed
INSURANCE REQUIREMENTS: There is no mention of liability insurance requirements in the RFQ. How is the GOV going to validate that offerors are properly insured for NAICS 325120/221210 the actual requirement for this work to comply with the RFQ? How do offerors confirm to the GOV that they have the correct type of Liability Insurance, and does this need to be affirmed at the time of bid submission (if not, an awarded firm could be turned down or not be able to afford this coverage in the amounts the GOV requires, respective to NAICS 325120)? This is important because there are very few underwriters that will insure small businesses for the distribution of compressed gases and why confirmation of the applicable NAICS is being requested, in accordance with paragraph (a) of FAR 52.228-5 Insurance Work on a Government Installation.
Response: FAR 52.228-5 removed/disregard
Is the facility interested in upgrading tank sizes from the current systems?
Response: Salem leadership feels that the current tank sizes are sufficient. If a vendor recommends a larger size it can be discussed. The possible issues a larger size tank may cause is the current concrete pad may not be able to accommodate a larger tank.
Has there been any history of vaporizers icing up due to high volume?
Response: Only during certain times of the year.
Are there any planned construction projects on site that may hinder delivery or installation access?
Response: No construction projects are planned for that area.
Update #1 ·
This solicitation is issued as a Request For Quote (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 205-0 published in the Federal register November 12, 2024.
This solicitation is: Small Business Set-Aside
Item: Liquid Bulk Oxygen
The associated North American Industrial Classification System (NAICS) code for this procurement is 325120 Industrial Gas Manufacturing and the FSC/PSC 6830 Gases: Compressed and Liquefied with a small business size standard of 1200 Employees.
Quotes are due December 16, 2024 by 11:00 a.m. EDT, via ruth.morris@va.gov
Attachments
| File | Type | Posted |
|---|---|---|
| 36C24625Q0079 0004.docx | DOCX document | |
| 36C24625Q0079 0003.docx | DOCX document | |
| 36C24625Q0079 0002.docx | DOCX document | |
| 36C24625Q0079 0001.docx | DOCX document | |
| 36C24625Q0079_1.docx | DOCX document |
Notice history
| Notice | Type | Posted |
|---|---|---|
| 6830--Liquid Bulk Oxygen Services | Award Notice | |
| 6830--Liquid Bulk Oxygen Services | Award Notice | |
| 6830--Liquid Bulk Oxygen | Solicitation | |
| 6830--Liquid Bulk Oxygen | Pre-Solicitation |
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