6650--Microscopes

Closed Pre-Solicitation Posted

Solicitation number
36C24W25Q0247
Agency
Responses due
Set-aside
No set-aside

Opportunity facts

Place of performance
Department of Veterans Affairs Tulsa Veterans Affairs Medical Center Muskogee OK 74401, United States

Notice details come from SAM.gov. Updated .

About this opportunity

The Department of Veterans Affairs is conducting market research through this Sources Sought notice to identify potential vendors for microscopes under NAICS code 334516 (Analytical Laboratory Instrument Manufacturing). The VA's Eastern Oklahoma Healthcare System requires ten new laboratory microscopes for clinical diagnostic use at the Tulsa VA Medical Center, specifically for Hematology, Blood Bank, Microbiology, and Histology departments. The procurement targets Olympus America Inc. BX43 microscopes or equivalent models with various configurations including different lens sets, observation tubes, and specialized features like polarizers. Interested vendors must demonstrate past performance in microscope installations and provide comprehensive capabilities statements including company information, socioeconomic status, and proof of installation capabilities or partnership agreements with qualified installers. Responses must be submitted via email to danita.webster1@va.gov by July 9, 2025, at 9:00 AM EST with the subject line "Sources Sought, 36C24W25Q0247, Microscopes /your company name." The evaluation will focus on vendors' qualifications, business size classification under the 1,000-employee standard, and ability to provide and install the specified microscopy equipment.

This procurement does not utilize any set-aside designations and is open to all qualified businesses, though the VA encourages participation from various small business categories including Service-Disabled Veteran Owned Small Businesses, HUBZone businesses, and Woman Owned Small Businesses. No incumbent contractors or current service providers are identified in the notice. The contract involves delivering ten microscopes with quantities ranging from 1-5 units per specific configuration to the Jack C Montgomery VA Medical Center in Muskogee, Oklahoma. Delivery is scheduled between September 1 and November 30, 2025, with the contractor responsible for replacing any malfunctioning equipment at no additional cost within the first 12 months. The government intends to award a single contract for this requirement, and no budget range or estimated award value is disclosed in the Sources Sought notice. The microscopes will support high-precision optical analysis of patient tissue and fluid samples, with an emphasis on ergonomic design to reduce repetitive use injuries for pathologists.

Notice text

THIS IS A SOURCES SOUGHT NOTICE ONLY. THIS IS NOT A REQUEST FOR PROPOSAL.

Disclaimer

This Sources Sought is issued solely for the purpose of identifying potential sources for a future requirement and does not constitute a solicitation. The Government reserves the right to use information provided by respondents for any purpose deemed necessary and legally appropriate. All information received in response to this notice will be treated as proprietary and will not be shared with other interested parties. Responders are solely responsible for all expenses associated with responding to this Sources Sought notice. Responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. This Sources Sought Notice does not obligate the Government to award a contract.

Any organization responding to this Sources Sought Notice should ensure that its response is complete and sufficiently detailed to allow the Government to determine the organization's qualifications to perform the work. Respondents are advised that the Government is under no obligation to acknowledge receipt of the information received or provide feedback to respondents with respect to any information submitted. The Government may or may not issue a solicitation as a result of this announcement. There is no solicitation available at this time.

Synopsis

This is not a solicitation announcement. This is a Sources Sought synopsis only with the purpose of gaining knowledge of potential qualified sources and their size classification relative to the appropriate North American Industry Classification System (NAICS) 334516, Analytical Laboratory Instrument Manufacturing (Size Standard: 1,000 employees). Responses to this Sources Sought synopsis will be used by the Government to make appropriate acquisition decisions and are not considered adequate responses to a potential future solicitation announcement. After reviewing all responses to this synopsis, a solicitation announcement may be published via the Contracting Opportunities website. Responses to this Sources Sought synopsis are not considered adequate responses to the anticipated solicitation announcement. All interested offerors will have to respond to the actual solicitation announcement, in addition to responding to this Sources Sought announcement.

The Department of Veterans Affairs is requesting the following information be provided below:

Company Name:

Address:

UEI (Unique Entity ID) Number:

Contact Name:

Phone No.:

Email:

Product Country of Origin:

Business Size Information - Select all that applies:

Small Business

Emerging Small Business

Small Disadvantaged Business

Certified under Section 8(a) of the Small Business Act

HUBZone

Woman Owned

Certified Service-Disabled Veteran Owned Small

Veteran Owned Small Business

Large Business

FSS/GSA Contract Holder

Yes No

FSS/GSA Contract Number:

Effective Date/ Expiration Date:

The description of service contained herein does not constitute the complete description of the contractor s anticipated obligations. Interested parties capable of providing the required service are asked to respond to this Sources Sought notice.

Responses to this notice should include a capabilities statement to include the following:

1. Company name, Address, Size Standard, DUNS, Cage Code, TIN

2. Point of contact (Name, Phone Number and e-Mail Address)

3. NAICS Code 333415 and Business Standard MUST be assigned to the company

4. Socioeconomic Status

5. Capabilities Statement

a. Provide proof of past performance (provide proof of contracts that you have provided and installed or of the company who will be performing the installation).

b. Proof must be provided on the specific service in request.

c. If you will NOT be performing the work, you MUST provide information on the company you intend to use. In addition, you must provide a Letter of Intent from the company you intend to use (explaining their agreement with you to perform the installations according to the solicitation), along with references of their past service installations.

d. Past performance must not be negative in any previous contracts, based on the Contract Performance Assessment System and the Contracting Officer s knowledge of past requirements.

Responses

The government intends to award a single contract to purchase the services listed above. Responses to this notice shall be e-mailed to danita.webster1@va.gov. Subject line shall reflect Sources Sought, 36C24W25Q0247, Microscopes /your company name". Responses must be received no later than July 09, 09:00 A.M. EST.

Responses must be received via e-mail only. Telephone, fax, or mail responses will not be accepted. This notice is to assist the VA in determining sources only. A solicitation is not currently available. If a solicitation is issued, it will be announced at a later date, and all interested parties must respond to that solicitation announcement separately from the responses to this announcement. Responses are not a request to be added to a prospective offeror's list or to receive a copy of the solicitation.

End of Document

Files

File Type Posted
RFI Item List Microscope.xlsx XLSX spreadsheet
P09 Statement of Work.pdf PDF
Sources Sought Description.pdf PDF
36C24W25Q0247.docx DOCX document

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