P09 Statement of Work.pdf

STATEMENT OF WORK (SOW)

Eastern Oklahoma VA Health Care System (EOVAHCS)

Lab Microscopes

Brand Name or Equal

GENERAL

PURPOSE / OBJECTIVE:

Eastern Oklahoma VA Health Care System (EOVAHCS) requires a contractor to provide (10) new microscopes for the new Tulsa VA Medical Center Laboratory Department, that are for clinical diagnostic use and to assist with observation and analysis of specimens within the Hematology, Blood Bank, Microbiology, and the Histology departments. These microscopes are designed for high precision optical analysis and used primarily for the examination of patient tissue and fluid samples to support diagnostic histology and cytological evaluations. The contractor must provide products per the Delivery and Location instructions in this SOW, in a cost-effective, efficient, and a safe manner, while contributing to the VA Mission.

BACKGROUND: The Eastern Oklahoma VA Health Care System (EOVAHCS) is renovating a non- medical existing facility to be the new Tulsa VA Medical Center (VAMC) under the CHIP IN Act of 2016. This is an

Activation project and therefore, this equipment does not yet exist in the facility.

LOCATION: Jack C Montgomery VA Medical Center, 1011 Honor Heights Drive, Muskogee, OK 74401.

Each delivery package must be MARKED FOR: PKG #53 & PO#” (list PO# from Award).

DELIVERY TIMES (PERFORMANCE PERIOD): The VA requires the Contractor to deliver the products no earlier than September 1, 2025, and no later than November 30, 2025.

SCOPE: EOVAHCS requires a contractor to provide products that meet or exceed the physical, functional, and performance of the listed salient characteristics in the following sections. The Contractor will provide the necessary equipment to the EOVAHCS, including accessories, attachments and initial supplies needed. As such, the Contractor is required to include any items not specifically listed in the pricing schedule but is necessary to enable the equipment to function. The company will be responsible for replacing any machines that malfunction, break, or are not adequately operating at no additional cost to the VA within the first 12 months of purchase. The company will work with the EOVAHCS Biomedical Engineering Department to coordinate any preventive maintenance or replacement of any machine.

PHYSICAL CHARACTERISTICS: Contractor must provide the equipment with associated components that meet or exceed the critical minimum requirements as well as the specifications in this SOW.

CRITICAL MINIMUM REQUIREMENTS

Design guide identified with following minimum specifications to lower repetitive use injuries in pathologists.

Manufacture: Olympus America Inc.

1) BX43 (Brand Name or Equal)

a. Modular components, including ergonomic observation tubes, rotating stage, condensers, nosepieces, objectives, and intermediate optics to allow for customization

b. White LED with High Color Rendering—Equivalent to a 30 W Halogen Lamp with an estimated

20,000-hour lifetime

c. Maintain Brightness when Changing Magnifications

d. Advanced Optical Performance Accommodates Various Observation Styles

e. Light intensity manager allows user to maintain brightness when changing magnifications

f. Observation method

• Simple Polarized Light [polarizing set (filter and insert) - for configurations #3 and #5.

Regular light for remaining configurations #1, #2, and #4. Configurations listed below.]

g. Illuminator

• Transmitted Köhler Illuminator - LED Lamp

• Fluorescence Illuminator - 100 W Mercury Lamp; Light Guide Illumination

h. Focus

• Focusing Mechanism – Stage Focus

i. Intermediate Magnification Changer

• Manual Terret

j. Revolving Nosepiece

• Manual – Coded (7 positions); Standard (7 positions)

k. Stage

• Mechanical

• Oil Rectangular Stage with Right-Hand Control [X: 76 mm (3 in.), Y: 52 mm (2 in.)]

l. Condenser

• Abbe Condenser [NA 1.1/ W.D. 0.7 mm (oil) (4X–100X)]

• Swing-Out Condenser [NA 0.9/ W.D. 0.17 mm (1.25X–100X)]

m. Observation Tubes: Moves up and down, tilts, extends forward and back. Tilts 0-27 deg; Extends

55mm; Lifts 45mm

• Widefield (FN 22)

• Tilting Binocular

• Tilting Trinocular

n. Dimensions (W × D × H)

• 274.5 mm × 362 mm × 410 mm (10.8 in. × 14.3 in. × 16.1 in.) (Standard configuration)

o. Weight: 13.2 kg (29 lb) (Standard configuration)

p. QTY: 10 (Configurations listed in Specifications table below)

OTHER REQUIREMENTS:

Contractor is required to provide the following brand name or equal requirements as part of the product and installation.

SPECIFICATIONS (including SALIENT CHARACTERISTICS)

The contractor must provide products Brand Name or Equal to Olympus America Inc, listed in this table:

QTY Unit of Issue

Model Number [Brand Name or

Equal]

Item Description

5 EA BX43 Configuration 1: Microscope with 10X, 40X, 50X (oil), and 100X

(oil) lenses

1 EA BX43 Configuration 2: Microscope with 10x, 20x, 40x, 50x (oil) lenses

2 EA BX43 Configuration 3: Microscope with 2x, 4x,10x,20x,40x,100x (6-lens nosepiece) + polarizer (must be UPlanFl)

1 EA BX43 Configuration 4: Double headed microscope with 10X, 40X, 50X

(oil), and 100X (oil) lenses

1 EA BX43 Configuration 5: Double headed microscope with 2x, 4x,10x,20x,40x,100x (6-lens nosepiece) + polarizer + left-handed stage (must be UPlanFl)

Item # Description/Part Number* Qty Unit

BX43F-1-3; Microscope Frame with Transmitted Arm, Led

Illumination 5 EA

5-UL3152 | U-LHLEDC-1-2; TRANSMITTED WHITE LED FOR

BX43, BX46, BX63 5 EA

3 UYCP-11; US Style 3-prong Power Cord 5 EA

U-R156 | U-D6RE;6 POSITION NOSEPIECE, REVERSE,

ANALYZER SLOT, RMS THREAD 5 EA

3-U137 | U-TBI-3-CLI; TILTING BINOCULAR OBS TUBE,5-35

DEG, REVERSE 5 EA

WHN10X-H-1-8 | Eyepiece for BX/IX, 10x Focusing w/ F=24mm t=1.5mm Retical Shelf, FN22 5 EA

WHN10X-1-8 | Eyepiece for BX/IX, 10x w/ F=24mm t=1.5mm

Retical Shelf, FN22 5 EA

1-U2B223 | PLN10X; PLAN ACHROMAT 10X OBJECTIVE,

NA 0.25, WD 10.6MM 5 EA

1-U2B227 | PLN40X; PLAN ACHROMAT 40X

OBJECTIVE,NA0.65 WD0.6MM 5 EA

1-U2B230 | PLN50XOI; PLAN ACHROMAT 50X OIL OBJ W/

IRIS, NA 0.9-0.5, WD 0.2MM 5 EA

1-U2B235 | PLN100XO; PLAN ACHROMAT 100X OIL

OBJECTIVE,NA1.25 WD0.15MM 5 EA

4-U130 | U-SVRB-4; RIGHT HAND MECHANICAL STAGE,

RACKLESS, LONG STALK 5 EA

4-U142 | U-HLDT-4; LEFT RELEASE SLIDE HOLDER,

DOUBLE SLIDE, THICK 5 EA

6-U1112 | U-AC2-7; ABBE CONDENSER, NA 1.1, 4X-100X

COVERAGE 5 EA

15 OMT-010-NP | Cloth dust cover 11X25X26 for BX, IX 5 EA

BX43F3 | BX43F-1-3; Microscope Frame with Transmitted Arm, Led Illumination 1 EA

5-UL3152 | U-LHLEDC-1-2; TRANSMITTED WHITE LED FOR

BX43, BX46, BX63 1 EA

18 UYCP-11; US Style 3-prong Power Cord 1 EA

U-R156 | U-D6RE;6 POSITION

NOSEPIECE,REVERSE,ANALYZER SLOT,RMS THREAD 1 EA

3-U137 | U-TBI-3-CLI; TILTING BINOCULAR OBS TUBE,5-35

DEG ,REVERSE 1 EA

WHN10X-H-1-8 | Eyepiece for BX/IX, 10x Focusing w/ F=24mm t=1.5mm Retical Shelf, FN22 1 EA

WHN10X-1-8 | Eyepiece for BX/IX, 10x w/ F=24mm t=1.5mm

Retical Shelf, FN22 1 EA

1-U2B223 | PLN10X; PLAN ACHROMAT 10X OBJECTIVE,

NA 0.25, WD 10.6MM 1 EA

1-U2B227 | PLN40X; PLAN ACHROMAT 40X

OBJECTIVE,NA0.65 WD0.6MM 1 EA

1-U2B225 | PLN20X; PLAN ACHROMAT 20X

OBJECTIVE,NA0.40 WD1.2MM 1 EA

1-U2B230 | PLN50XOI; PLAN ACHROMAT 50X OIL OBJ W/

IRIS, NA 0.9-0.5, WD 0.2MM 1 EA

4-U130 | U-SVRB-4; RIGHT HAND MECHANICAL STAGE,

RACKLESS, LONG STALK 1 EA

4-U142 | U-HLDT-4; LEFT RELEASE SLIDE HOLDER,

DOUBLE SLIDE, THICK 1 EA

6-U1112 | U-AC2-7; ABBE CONDENSER, NA 1.1, 4X-100X

COVERAGE 1 EA

30 OMT-010-NP | Cloth dust cover 11X25X26 for BX, IX 1 EA

BX43F3 | BX43F-1-3; Microscope Frame with Transmitted Arm, Led Illumination 2 EA

5-UL3152 | U-LHLEDC-1-2; TRANSMITTED WHITE LED FOR

BX43, BX46, BX63 2 EA

33 UYCP-11; US Style 3-prong Power Cord 2 EA

3-U330 | U-TTR-2;TILTING TRINOC HEAD

50:50,100:0,0:100% POSITIONS 2 EA

WHN10X-H-1-8 | Eyepiece for BX/IX, 10x Focusing w/ F=24mm t=1.5mm Retical Shelf, FN22 4 EA

1-U2B921 | PLAPON2X;PLAN APO 2X OBJECTIVE,NA

0.08,WD 6.2MM 2 EA

UPLFLN4X-3 | U Plan Fluorite 4X Objective, NA 0.13, WD

17mm 2 EA

UPLFLN10X2-7 | U Plan Fluorite 10X Objective, NA 0.3, WD

10mm 2 EA

UPLFLN20X-3 | U Plan Fluorite 20X Objective, NA 0.5, WD

2.1mm 2 EA

UPLFLN40X-3 | U Plan Fluorite 40X Objective, NA 0.75, WD

0.51mm 2 EA

4-U130 | U-SVRB-4; RIGHT HAND MECHANICAL STAGE,

RACKLESS, LONG STALK 2 EA

4-U142 | U-HLDT-4; LEFT RELEASE SLIDE HOLDER,

DOUBLE SLIDE, THICK 2 EA

1-U2B53522 | UPLFLN100XO2-2; U Plan Fluorite 1 00X Oil

Objective, NA 1.30,WD 0.20MM 2 EA

6-U1218 | U-SC3-8; STRAIN FREE SWING CONDENSER, NA

0.9/0.17, 1.25X-100X COVERAGE 2 EA

U-P115 | U-ANT; ANALYZER FOR TRANSMITTED LIGHT,

FITS IN NOSEPI SLIDER 2 EA

U-POT | Polarizer For Transmitted Light, 45mm Diameter, Fits in

BX Light Well 2 EA

47 OMT-010-NP | Cloth dust cover 11X25X26 for BX, IX 2 EA

BX43F3 | BX43F-1-3; Microscope Frame with Transmitted Arm, Led Illumination 1 EA

5-UL3152 | U-LHLEDC-1-2; TRANSMITTED WHITE LED FOR

BX43, BX46, BX63 1 EA

50 UYCP-11; US Style 3-prong Power Cord 1 EA

U-R156 | U-D6RE;6 POSITION

NOSEPIECE,REVERSE,ANALYZER SLOT,RMS THREAD 1 EA

3-U137 | U-TBI-3-CLI; TILTING BINOCULAR OBS TUBE,5-35

DEG ,REVERSE 2 EA

WHN10X-H-1-8 | Eyepiece for BX/IX, 10x Focusing w/ F=24mm t=1.5mm Retical Shelf, FN22 2 EA

WHN10X-1-8 | Eyepiece for BX/IX, 10x w/ F=24mm t=1.5mm

Retical Shelf, FN22 2 EA

1-U2B223 | PLN10X; PLAN ACHROMAT 10X OBJECTIVE,

NA 0.25, WD 10.6MM 1 EA

1-U2B227 | PLN40X; PLAN ACHROMAT 40X

OBJECTIVE,NA0.65 WD0.6MM 1 EA

1-U2B230 | PLN50XOI; PLAN ACHROMAT 50X OIL OBJ W/

IRIS, NA 0.9-0.5, WD 0.2MM 1 EA

1-U2B235 | PLN100XO; PLAN ACHROMAT 100X OIL

OBJECTIVE,NA1.25 WD0.15MM 1 EA

4-U130 | U-SVRB-4; RIGHT HAND MECHANICAL STAGE,

RACKLESS, LONG STALK 1 EA

4-U142 | U-HLDT-4; LEFT RELEASE SLIDE HOLDER,

DOUBLE SLIDE, THICK 1 EA

6-U1112 | U-AC2-7; ABBE CONDENSER, NA 1.1, 4X-100X

COVERAGE 1 EA

62 OMT-010-NP | Cloth dust cover 11X25X26 for BX, IX 1 EA

U-DO3-1-7 | Dual Observation Attachment for Front-to-Back

Viewing with Built-In LED Pointer 1 EA

BX43F3 | BX43F-1-3; Microscope Frame with Transmitted Arm, Led Illumination 1 EA

5-UL3152 | U-LHLEDC-1-2; TRANSMITTED WHITE LED FOR

BX43, BX46, BX63 1 EA

66 UYCP-11; US Style 3-prong Power Cord 1 EA

3-U330 | U-TTR-2;TILTING TRINOC HEAD

50:50,100:0,0:100% POSITIONS 1 EA

3-U137 | U-TBI-3-CLI; TILTING BINOCULAR OBS TUBE,5-35

DEG ,REVERSE 1 EA

WHN10X-H-1-8 | Eyepiece for BX/IX, 10x Focusing w/ F=24mm t=1.5mm Retical Shelf, FN22 3 EA

WHN10X-1-8 | Eyepiece for BX/IX, 10x w/ F=24mm t=1.5mm

Retical Shelf, FN22 1 EA

U-R156 | U-D6RE;6 POSITION

NOSEPIECE,REVERSE,ANALYZER SLOT,RMS THREAD 1 EA

1-U2B921 | PLAPON2X;PLAN APO 2X OBJECTIVE,NA

0.08,WD 6.2MM 1 EA

UPLFLN4X-3 | U Plan Fluorite 4X Objective, NA 0.13, WD

17mm 1 EA

UPLFLN10X2-7 | U Plan Fluorite 10X Objective, NA 0.3, WD

10mm 1 EA

UPLFLN20X-3 | U Plan Fluorite 20X Objective, NA 0.5, WD

2.1mm 1 EA

UPLFLN40X-3 | U Plan Fluorite 40X Objective, NA 0.75, WD

0.51mm 1 EA

4-U135 | U-SVLB-4; LEFT HAND MECHANICAL STAGE,

RACKLESS, LONG STALK 1 EA

4-U142 | U-HLDT-4; LEFT RELEASE SLIDE HOLDER,

DOUBLE SLIDE, THICK 1 EA

6-U1218 | U-SC3-8; STRAIN FREE SWING CONDENSER, NA

0.9/0.17, 1.25X-100X COVERAGE 1 EA

1-U2B53522 | UPLFLN100XO2-2; U Plan Fluorite 1 00X Oil

Objective, NA 1.30,WD 0.20MM 1 EA

U-P115 | U-ANT; ANALYZER FOR TRANSMITTED LIGHT,

FITS IN NOSEPI SLIDER 1 EA

U-POT | Polarizer For Transmitted Light, 45mm Diameter, Fits in

BX Light Well 1 EA

83 OMT-010-NP | Cloth dust cover 11X25X26 for BX, IX 1 EA

U-DO3-1-7 | Dual Observation Attachment for Front-to-Back

Viewing with Built-In LED Pointer 1 EA

85 Microscopy Products Tariff Surcharge 1 EA

QUALITY:

Rework

Rework or Remedy is defined as replacing a until the Purpose of this SOW is achieved in full. This involves less than Satisfactory Products by the Contractor and as noted by the LOCAL POC. Rework or Remedy occurs at no additional cost to the Government. Payment will be withheld until all replacement products are received to the Satisfactory level in accordance with this SOW and as documented by the LOCAL POC.

DELIVERY:

Delivery must be coordinated with the local LOCAL POC.

Manuals: Contractor shall provide electronic, digital copies of the user manuals and repair manuals for each different product under this order or contract, at no additional cost to the government.

Delivery and receipt of the proposed items are expected to be directed to the location identified in this SOW.

Confirmation of delivery location will be provided by the VA LOCAL POC post- award. Delivery must be coordinated with VA LOCAL POC before any delivery attempts. Any item that has not been coordinated will be turned away and any additional charges will be the responsibility of the sender/transportation company.

INSPECTION: All equipment shall be tested after installation. Each resultant inspection shall be documented and provided to the LOCAL POC within 7 days of installation along with any inspection documentation or checklists required by the manufacturer. Any changes in inspection requirements during the period of installation will be communicated to the Contractor immediately.

Inspection and Acceptance of Products: The Government reserves the right to inspect and test products in accordance with this SOW and the Contract. The only individual authorized to officially accept products is the

LOCAL POC. While inspection of products may be delegated by the LOCAL POC and a shared responsibility with departmental management staff, the LOCAL POC is ultimately the only authorized individual to approve and accept products on behalf of the VA.

FEDERAL HOLIDAYS

Hours: Normal duty hours are between the hours of 0800 - 1500 CST, Monday through Friday, not including federal holidays. Whenever contact with a facility is required outside of normal duty hours, the Contractor shall coordinate these times with the designated LOCAL POC.

New Year’s Day January 1st

Martin Luther King’s Birthday Third Monday in January

President’s Day Last Monday in February

Juneteenth June 19th

Independence Day July 4th

Labor Day First Monday in September

Columbus Day Second Monday in October

Veteran’s Day November 11th

Thanksgiving Day Fourth Thursday in November

Christmas Day December 25th

Memorial Day Last Monday in May

In addition to the days designated as holidays, the Government observes the following days:

• Any other day designated by Federal Statute

• Any other day designated by Executive Order

• Any other day designated by the President of the United States to be a Federal holiday.

Medical Center Policies

Each VA Medical Center has policies that are updated from time to time. The LOCAL POC can provide more detailed information to the contractor of these upon commencement of the contract and throughout the term of the contract, as needed, especially policies regarding parking, possession of weapons, cell phone use and photography as well as smoking on VA property. Violations of such policies may result in individual fines or citation answerable in the United States (Federal) District Court.

END OF STATEMENT OF WORK