6540--VISN 4 TeleEye Equipment (Brand Name or Equal) 100% SDVOSB set- aside

This is a PRE-solicitation notice for The Network Contracting Office-4, Veterans Affairs Healthcare System, intends to solicit and award for the delivery and installation of 3D OCT-1 Optical Coherence Tomography equipment to five (5) VISN 4 Veterans Affairs Medical Centers. The performance period for this contract will be from the date of award to the date of completion. The primary North American Industry Classification System (NAICS) for this requirement is 333314, with a related small business size standard of 500 employees.

The prospective solicitation will be posted via the System for Award Management on or about August 19, 2022. The solicitation and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2022-06, August 10, 2022. It is the responsibility of the quoter to review the web page for notice of amendments, updates, or changes to the solicitation. No hard copies will be mailed. To be eligible for this award, prospective offerors must be registered in the System for Award Management (SAM) Internet site, www.sam.gov.

For further information, please contact Contract Specialist, Mr. LaShawn Knight, at lashwn.knight@va.gov. ALL RESPONSES ARE DUE VIA EMAIL TO lashawn.knight@va.gov BY AUGUST 23, 2022, 09:00 AM EASTERN STANDARD TIME (EST).

ALL QUESTIONS IN REFERENCE TO THIS PRE-SOLICITATION ARE DUE NO LATER THAN 11:00 AM EST, ON AUGUST 22, 2022, VIA EMAIL TO: lashawn.knight@va.gov.

Please reference the Statement of Need (SON) for specific project information and requirements.

Statement of Need

VISN 4 TeleEye Equipment

Retinal Camera with OCT BRAND NAME OR EQUAL to MAESTRO2

Background:

VISN 4 TeleEye is expanding to include new Mydriatic/Non mydriatic retinal imaging cameras with OCT scan capability. Maestro2 is the basis of design, item number 102449804KUS brand name or equal. Objective is to expand the Tele Eye care services to include higher level screening for diabetic retinopathy, glaucoma and macular degeneration, allowing providers to be more definitive in their initial assessment, improve accuracy and appropriateness of referrals for patients with identified pathology, reduce the number of referrals to eye clinics to obtain this baseline OCT scan, thereby preserving face to face access in the clinics and reducing related community care costs. This instrument allows for combined imaging of the retina and anterior segment as well as OCT scan of the macula and optic nerve in one compact device.

Purpose of Project:

TeleEye to include higher level screening for diabetic retinopathy, glaucoma and macular degeneration within VISN 4.

Description of Work:

Vendor to deliver and install 3D OCT-1 Optical Coherence Tomography equipment to VISN 4 Veterans Affairs Medical Centers as outlined in quote/contract. After set-up, the contractor will be required to demonstrate that the System works as designed. Once this is completed and accepted by the COR, or designee, the contractor will provide training by Topcon clinical application Specialist for the clinical staff upon delivery and installation for each of the following facilities: Delivery shall be provided: No Later than 30 Days after receipt of order (ARO). Delivery Terms are Freight on Board (FOB).

(1 Unit) to Altoona VAMC:

James E VanZandt VA Medical Center

2907 Pleasant Valley Blvd.

Altoona, PA 16602

Attention: Dan Russell and Kym Hambleton

(1 Unit) to Erie VAMC:

Erie VAMC

135 E 38th Street

Erie, PA 16504

Attention: CCM Holly Mukina and Tyler Mautino

(2 Units) to Philadelphia VAMC:

Corporal Michael J. Crescenz VA Medical Center

3900 Woodland Ave

Philadelphia, PA 19104

Attention: Office of Connected Care Carla Clements Service Chief

(2 Units) to Wilkes-Barre VAMC:

Wilkes Barre VAMC

Surgical Service Eye Clinic (TeleHealth)

1111 East End Blvd

Wilkes-Barre, Pa. 18711

Attention: Bruce Brownstein & Audra Casper (CCM)

(2 Units) to Wilmington VAMC:

Atlantic County CBOC

1909 New Road

Northfield NJ 08225

Kent County CBOC

655 South Bay Road

Dover DE 19901

Attn:Â Michael Selby/ Marisabel McGrail and Robert Duszak

The contractor will be required to dispose of all packing materials.

Schedule of Deliverables:

Description of Tasks and Associated Deliverables:

Combination color fundus and oct images.

12x9mm 3D wide OCT with true color retinal photography

PinPoint Registration to match OCT scans to fundus reference image.

Ability to view images directly from the camera to see all OCT fields.

Widefield OCT

Panoramic fundus imaging

Picture angle 45 degrees +/- 5%

Scan range of 3-12 mm +/-5%

Scan speed at least 50,000 scans per second - This high speed enables acquisition of data sets within a few seconds

Fundus Resolution of atleast 60 lines/mm or more for center, 40 lines/mm or more for middle( r/2), 25 lines/mm or more for middle (r) and 5 lines/mm or more for center IR photography.

Anterior segment scanning

Color and IR photography for anterior segment and fundus

Photographable diameter of pupil for fundus: 4.0 or more; small pupil diameter of 3.3mm or more; fundus tomogram diameter of pupil: 2.5mm or more

Fixation target: internal, peripheral, and external

DICOM compliant and able to integrate and archive data to the existing VISTA/CPRS Hospital Information System/Electronic Medical Record.

Fully automated OCT system that can capture high resolution non mydriatic, true color fundus photography, and OCT with the single press of a button.

360 rotating intuitive touchscreen, 5 x7 - 7 x9 .

No Cost training by Topcon clinical application Specialist.

Item#

Item Name

Qty

102449804KUS

Maestro 2 3D OCT-1- w/Camera

8

25042-11-001

AIT-250 Two Position Instrument Table 24X36 Table Top, Low Height 38", 450 Pound Capacity

8

2025001073

Large Caster for AIT - 250/250/650 (4 Required)

32

-

Installation, Calibration and On-Site Training

8

-

Shipping & Handling Included in Total Cost

8

Associated Deliverables Brand name or equal

Reports: Hood Report 1 for the structure/function analysis of glaucoma. This report will displays the retinal nerve fibre layer (RNFL) thickness in nasal-superior-temporal-inferior-nasal (NSTIN) orientation so that the most vulnerable to nerve damage, the temporal region, is in the centre, thus keeping RNFL bundles together.

Delivery and Packing, Inspection/Acceptance requirements, Warranty: The Systems are to be delivered to VISN 4 facilities listed III.a . The contractor will be notified of the date the equipment will arrive at our facility and will schedule a date with the COR, or designee, for on-site set-up and installation of the System. After arrival, the System will be received by our Logistics/Warehouse staff, received in the services Equipment Inventory (EIL), barcoded and safety inspected by Biomedical Engineering.