6540--RELIANCE FX-920 POWERTILT EXAMINATION CHAIRS Straight SB Set-Aside between Philips Authorized SB Distributors

The Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 1 is seeking to procure five Haag-Streit Reliance FX-920 Full-Power Tilt Examination Chairs for the Eye Clinic at the VA Maine Healthcare System (VAMC Togus). The chairs must feature specific specifications including #20 Pearl Finish and Charcoal Vinyl Cushion Set to match existing equipment and ensure workflow consistency within the facility. These examination chairs are needed to replace older chairs that have reached the end of their lifecycle and must meet performance requirements including memory programming, dual-side controls, power tilt, and safety features. The evaluation criteria will focus on awarding the contract to the lowest-priced, OEM-authorized small business distributor who can provide the exact specified Haag-Streit Reliance FX-920 Exam Chairs, with compatibility and standardization serving as key selection factors. Quote submissions are due by 12:00 PM EDT on September 26, 2025, with an intended processing date of September 27, 2025.

This procurement is designated as a Straight Small Business Set-Aside with competition limited specifically to two authorized distributors: Corps Medical and Melling Medical. The contract has an approximate value of $43,105.05 for the purchase of the five examination chairs. The solicitation operates under RFQ number 36C24125Q0884 and falls under NAICS code 339112 for Surgical and Medical Instrument Manufacturing and PSC code 6540 for Ophthalmic Instruments, Equipment, and Supplies. Performance will take place at the VA facility located at 1 VA Center, Augusta, ME 04330. The procurement is structured as a Combined Synopsis/Solicitation Notice that serves as both an intent to compete and request for quotes from the two pre-qualified small business distributors.