36C24125Q0884.docx

Combined Synopsis/Solicitation Notice

GENERAL INFORMATION

VAMC Manchester

718 Smyth Road Manchester NH 03104

POINT OF CONTACT*

Contract Specialist Kyle McCrory Kyle.McCrory@va.gov 603-867-9165

PLACE OF PERFORMANCE

VAMC TOGUS

1 VA CENTER, Quarters 4

AUGUSTA ME

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

DESCRIPTION

Combined Synopsis/Solicitation Notice Combined Synopsis: Intent to Compete/RFQ Straight SB Set-Aside Between OEM-Authorized Distributors

Combined Synopsis/Solicitation Notice

Combined Synopsis/Solicitation Notice Combined Synopsis/Solicitation Notice COMBINED SYSNOPSIS: INTENT TO COMPETE/RFQ: HAAG-STREIT AUTHORIZED SB DISTRIBUTORS

Page 1 of

Combined Synopsis/Solicitation Notice

Combined Synopsis/Solicitation Notice

Combined Synopsis/Solicitation Notice

Page 1 of COMBINED SYNOPSIS: INTENT TO COMPETE AMONGST OEM-AUTHORIZED SB CLASS DISTRIBUTORS FOR Reliance FX-920 Chairs

GENERAL INFORMATION: This is a combined synopsis/solicitation for commercial products or commercial services prepared In accordance with the format in FAR 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested, and a written solicitation will not be issued.

This solicitation: 36C24125Q0884 is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) Number 2025-05, August 7th, 2025.

This combined synopsis is being solicited with the intent to award via SB (Small Business) competition at Contract Opportunities, amongst two (2) Haag-Streit OEM (Original Equipment Manufacturer)-authorized SB (Small Business) Class Distributors for a one-time purchase of Reliance FX-920 Chairs listed in the chart below, for VHA TOGUS.

This is a brand name only solicitation for Haag-Streit brand Reliance FX-920 Chairs, listed on the Product List below. The quotes will be submitted via email. The competition will be amongst the two (2) known Haag-Streit OEM-authorized SB Class distributors: Corps Medical and Melling Medical. The associated North American Industrial Classification System (NAICS) code for this procurement is 339112 with a small business size standard of 1,000 employees. The FSC/PSC is 6540. The competition will be a SB set-aside amongst the OEM-authorized distributors: Corps Medical and Melling Medical.

VAMC TOGUS

1 VA CENTER, Quarters 4

AUGUSTA, ME 04330-6796

VHA TOGUS is seeking to purchase Reliance FX-920 Chairs for VHA TOGUS ME.

Haag-Streit FX-920 Reliance Exam Chairs

Reliance FX-920 Cushion Set #206 Charcoal

Haag-Streit has identified two (2) SB class distributors for this requirement: Corps Medical and Melling Medical.

All Haag-Streit authorized distributors for the required Haag-Streit brand Reliance FX-920 Chairs listed in the chart on P1 above and in the SOW and attachments beginning on P11 shall provide quotations for the required Haag-Streit brand products for VHA TOGUS ME.

The quotations shall be for the Haag- Streit Reliance FX-920 Chairs and as described in detail below and in the SOW starting on P11 in the combined synopsis solicitation, Intent to Compete/ RFQ to be posted on Contract Opportunities. The product is manufactured in the USA. The FOB point is “Destination.” The required item is a Reliance FX-920 Full-Power Tilt Reliance Exam Chairs, with #20 Pearl Finish and the Charcoal Vinyl Cushion Set.

Haag-Streit-Designated SB Class Distributors: Corps Medical. And Melling Medical shall submit the following: Submit a quote for the Haag- Streit Reliance FX-920 Chairs listed in the Product List above (P1) and in the SOW starting on P11.

Please follow the solicitation provisions, clauses, and the addendum to offerors stated below:

The following solicitation provisions apply to this acquisition:

1. FAR 52.212-1” Instructions to Offerors–Commercial Items” (SEP 2023)

· Award shall be made to the OEM-authorized SB Class distributor/quoter, who holds whose quotation, is determined to be the lowest price.

· Pricing shall be entered for each line item as listed in the PRICE LIST above.

· The requirement is for Reliance FX-920 Chairs Page 1 (P1) and in the SOW starting on P11 for VHA TOGUS ME.

· The respondent must be verifiable as a SB in SAM and on the SBA (Small Business Administration) DSBS website.

· All other quoters not authorized by the OEM to distribute the Haag- Streit Reliance FX-920 Chairs products required will not be considered.

· Distributors will need to submit a LOA (Letter of Authorization) from Haag-Streit designating that distributor as an authorized distributor for the required products.

· No substitutions. Due to regulatory compliance requirements, and due to standardization to the Haag-Streit Reliance FX-920 Full-Power Tilt Reliance Exam Chairs, with #20 Pearl Finish and the Charcoal Vinyl Cushion Set, the Haag-Streit Brand Reliance FX-920 Chairs listed here, in the product chart above (P1) and in the SOW P11, must be the provided model.

The following solicitation provisions apply to this acquisition:

2. FAR 52.212-2 (NOV 2021) The government will evaluate information based on the following evaluation criteria:

(1) Full capability to supply all Line-Item requirements listed above, at the lowest price.

3. FAR 52.212-3: “Offerors Representations and Certifications–Commercial Items” Offerors must complete annual representations and certifications on-line at https://www.sam.gov/portal/SAM/#1, in accordance with FAR 52.212-3, “Offerors Representations and Certifications–Commercial Items.” If paragraph (j) of the provision is applicable, a written submission is required.

The following contract clauses apply to this acquisition:

· FAR 52.212-4, “Contract Terms and Conditions–Commercial Items” Nov 2023

· FAR 52.212-5, “Contract Terms and Conditions Required to Implement Statutes or Executive Orders” Jan 2025 (DEVIATION FEB 2025)

The following subparagraphs of FAR 52.212-5 (JAN 2025) are applicable:

· 52.204-10, 52.209-6, 52.219-28, 52.222-3, 52.222-19, 52.222-21, 52.222-26, 52.222-50, 52.223-1 (MAY 2024) (DEV FEB 2025); 52.223-10 (MAY 2024)(DEV FEB 2025), 52.223-23 (MAY 2024)(DEV FEB 2025), 52.223-18, 52.225-13, 52.232-33.

· FSS Schedule products satisfy Trade Agreement requirements.

VAAR 852.212-71 GRAY MARKET AND COUNTERFEIT ITEMS (FEB 2023)

(a) No used, refurbished, or remanufactured supplies or equipment/parts shall be provided. This procurement is for new Original Equipment Manufacturer (OEM) items only. No gray market items shall be provided. Gray market items are OEM goods intentionally or unintentionally sold outside an authorized sales territory or sold by non-authorized dealers in an authorized sales territory.

(b) No counterfeit supplies or equipment/ parts shall be provided. Counterfeit items include unlawful or unauthorized reproductions, substitutions, or alterations that have been mismarked, misidentified, or otherwise misrepresented to be an authentic, unmodified item from the original manufacturer, or a source with the express written authority of the original manufacturer or current design activity, including an authorized aftermarket manufacturer. Unlawful or unauthorized substitutions include used items represented as new, or the false identification of grade, serial number, lot number, date code, or performance characteristics.

(c) Vendor shall be an OEM, authorized dealer, authorized distributor, or authorized reseller for the proposed equipment/system, verified by an authorization letter or other documents from the OEM. All software licensing, warranty and service associated with the equipment/system shall be in accordance with the OEM terms and conditions.

(End of Clause)

VAAR 852.212-72 GRAY MARKET AND COUNTERFEIT ITEMS— INFORMATION TECHNOLOGY MAINTENANCE ALLOWING OTHER-THAN-NEW PARTS (FEB 2023)

(a) No used, refurbished, or remanufactured supplies or equipment/parts shall be provided. This procurement is for new Original Equipment Manufacturer (OEM) items only. No gray market items shall be provided. Gray market items are OEM goods intentionally or unintentionally sold outside an authorized sales territory or sold by non-authorized dealers in an authorized sales territory.

(b) No counterfeit supplies or equipment/ parts shall be provided. Counterfeit items include unlawful or unauthorized reproductions, substitutions, or alterations that have been mismarked, misidentified, or otherwise misrepresented to be an authentic, unmodified item from the original manufacturer, or a source with the express written authority of the original manufacturer or current design activity, including an authorized aftermarket manufacturer.

Unlawful or unauthorized substitutions include used items represented as new, or the false identification of grade, serial number, lot number, date code, or performance characteristics.

(c) Vendor shall be an OEM, authorized dealer, authorized distributor, or authorized reseller for the proposed equipment/system, verified by an authorization letter or other documents from the OEM. All software licensing, warranty and service associated with the equipment/system shall be in accordance with the OEM terms and conditions.

(End of Clause)

ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (SEP 2023): Provisions that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The version of FAR 52.212-1 in the addendum is tailored for Simplified Acquisition Procedures and supersedes the current version of FAR 52.212-1 contained in the FAR.

The following provision is incorporated into 52.212-1 as an addendum to this solicitation:

52.212-1 Instructions to Offerors – Commercial Products and Commercial Services (SEP 2023)(a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code(s) and small business size standard(s) for this acquisition appear elsewhere in the Request for Quote (RFQ). However, the small business size standard for a concern that submits a quote, other than on a construction or service acquisition, but proposes to furnish an end item that it did not itself manufacture, process, or produce is 500 employees if the acquisition—

(1) Is set aside for small business and has a value above the simplified acquisition threshold;

Or

(2) Uses the HUBZone price evaluation preference regardless of dollar value, unless the quoter waives the price evaluation preference; or

(3) Is an 8(a), HUBZone, service-disabled veteran-owned, economically disadvantaged women-owned, or women-owned small business set-aside or sole-source award regardless of dollar value.

(b) Submission of Quotes. Submit signed and dated quotes to the office specified in this Request for Quote (RFQ) at or before the exact time specified. Quotes may be submitted on letterhead stationery, or as otherwise specified in the RFQ. As a minimum, quotes must show—

(1) The solicitation number;

(2) The time specified in the solicitation for receipt of quotations;

(3) The name, address, and telephone number of the quoter;

(4) A technical description of the items being quoted in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary;

(5) Terms of any express warranty;

(6) Price and any discount terms;

(7) "Remit to" address, if different than mailing address;

(8) A completed copy of the representations and certifications Federal Acquisition Regulation (FAR) 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the quoter shall complete electronically);

(b) Submission of Quotes (cont’d):

(9) Acknowledgment Request for Quotation amendments;

(10) Past performance will not be considered in simplified acquisition procurements.

(11) Quote should include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Quotes that fail to furnish required representations and certifications, information requested in (1) to (9) and accept the terms and conditions of the solicitation may be excluded from consideration.

(c) Period for acceptance of Quotes. The quoter agrees to hold the prices in its quote firm for 30 calendar days from the date specified for receipt of quotes unless another time period is specified in an addendum to the solicitation.

(d) Product samples. NA

(e) Multiple Quotes. Quoters are requested to submit one (1) quote presenting the best discounted price for the required Haag Streit FX-920 Exam Chair #20 Pearl, & FX-920 Charcoal Cushion Set

(f) Late submissions, revisions, and withdrawals of quotes.

(1) Quoters are responsible for submitting quotes so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 12:00 PM, local time, for the designated Government office on the date that quotes are due. (Time specified is 09/26/25 12:00 (EDT))

(2) Any quotation received at the Government office designated in the solicitation after the exact time specified for receipt of quotes is "late" and may not be considered unless it is received before purchase order issuance and the Contracting Officer (CO) determines that accepting the late quotation would not unduly delay the acquisition.

(3) If an emergency or unanticipated event interrupts normal Government processes so that quotations cannot be received at the Government office designated for receipt of quotes by the exact time specified in the solicitation, and urgent Government requirements preclude a notice of an extension of the closing date, the time specified for receipt of quotes will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(g) Issuance of Purchase Order. The Government may issue a purchase order to one or more quoters as identified in the Request for Quote (RFQ). Therefore, the quoter’s initial quote should contain the best terms and the best, FSS Schedule discounted price. All service packages from OEM are set per OEM Part Number. The Government may reject any or all quotes if such action is in the public’s best interest.

(h) Multiple awards. The Government may issue a purchase order for any item or group of items of a quotation, unless the quoter qualifies the quotation by specific limitations. Unless otherwise provided in the schedule, quotations may not be submitted for quantities less than those specified. The Government reserves the right to issue a purchase order for a quantity less than the quantity quoted, at the unit prices quoted, unless the quoter specifies otherwise in the quotation.

(1) Availability of requirements documents cited in the solicitation.

(i) The GSA Index of Federal Specifications, Standards and Commercial Item Descriptions, FPMR Part 101-29, and copies of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained for a fee by submitting a request to- GSA Federal Supply Service Specifications Section Suite 8100 470 East L’Enfant Plaza, SW Washington, DC 20407 Telephone (202) 619-8925, Facsimile (202) 619-8978.

(ii) If the General Services Administration, Department of Agriculture, or Department of Veterans Affairs issued this solicitation, a single copy of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained free of charge by submitting a request to the addressee in paragraph (i)(1)(i) of this provision. Additional copies will be issued for a fee.

(2) NA: Applies to DoD.

(3) NA: Applies to DoD.

(4) Nongovernment (voluntary) standards must be obtained from the organization responsible for their preparation, publication, or maintenance.

(j) Unique entity identifier (UEI). Applies to all quotes that exceed the micro-purchase threshold, and quotes at or below the micro-purchase threshold if the solicitation requires the contractor to be registered in the System for Award Management (SAM).)

· The quoter must enter, in the block with its name and address on the cover page of its quote, the annotation "Unique Entity Identifier" followed by the unique entity identifier that identifies the quoters name and address. The quoter also must enter its Electronic Funds Transfer (EFT) indicator, if applicable.

· The EFT indicator is a four-character suffix to the UEI. The suffix is assigned at the discretion of the quoter to establish additional SAM records for identifying alternative EFT accounts (see FAR subpart 32.11) for the same entity.

· If the quoter does not have a UEI, it should contact the entity designated at www.sam.gov for UEI establishment directly to obtain one. The quoter should indicate that it is a quoter for a Government contract when contacting the entity designated at www.sam.gov for establishing the UEI.

(k) [Reserved]

(l) Requests for information. The CO will not notify unsuccessful quoters that responded to this Request for Quotation (RFQ). However, quoters may request information on purchase order(s) resulting from this solicitation with the CO.

(End of Provision)

To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

Quoters shall list exception(s) and rationale for the exception(s), if any.

Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed below.

All quotations shall be emailed to: Kyle.McCrory@va.gov

The lowest price will be the sole determining factor. Please submit your best price with the best discount applied. The award will be made to the pricing response most advantageous to the Government.

The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html

This is an open-market combined synopsis/solicitation for products as defined herein. The government intends to award a one-time contract/purchase order as a result of this combined synopsis/solicitation that will include the terms and conditions set forth herein.

E-mailed quotes will be accepted. Submission shall be received no later than 12:00 EDT 09/26/25.

Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f).

DEPARTMENT OF VETERANS AFFAIRS

Justification for Single Source Awards IAW FAR 13.106-1 For Over Micro-Purchase Threshold but Not Exceeding the SAT ($250K)

Acquisition Plan Action ID: 36C241-25-AP-1994

1. Contracting Activity: Department of Veterans Affairs, VISN 1, VA Maine Healthcare System (Togus) 1 VA Center Augusta, Maine 04330.

PR: 402-25-2-100-0027

2. Brief Description of Supplies/ Services required and the intended use/Estimated Amount: The estimated value of the proposed action is $ 43,105.05

This project will provide five State of the Art Reliance FX-920 Full-Power Tilt Exam Chairs for the Eye Clinic department at Togus. These chairs will be replacing older reliance chairs that are at the end of their life cycle.

3. Unique characteristics that limit availability to only one source, with the reason no other supplies or services can be used:

The procurement of the Reliance FX-920 Chairs aims to replace equipment at the end of its lifecycle. The acquisition of this equipment will ensure the facility's capabilities to provide patient care through timely and efficient examinations.

The sole source letter from the OEM indicates that the requested Haag-Streit brand Reliance FX-920 Exam Chairs are proprietary, exclusive, and peculiar to the Large Business OEM. The standardized designs and capabilities of these Exam Chairs will ensure workflow and performance consistency necessary for consistent and high-quality patient care.

The exam chairs are only available from Haag-Streit authorized distributors. The Reliance FX-920 Exam Chair Pearl #20 (Charcoal Upholstery) is customized to match other FX-920 Exam Chairs currently in use at TOGUS VAMC. This brand requirement is justified IAW FAR 13.106-1(b)(1)(i)., by their compatibility with previously purchased equipment of the same model, as well as by the performance standards of these chairs. These chairs must match the Reliance Brand FX-920 Exam Chairs already used in existing Optometry Lanes at VAMC Togus. The Reliance brand Reliance FX-920 Chairs from Haag-Streit USA Inc will ensure compatibility and standardization across all Optometry Lanes at VAMC Togus. The Reliance FX-920 Chairs will match the color and style of Reliance FX-920 Exam Chairs already in place at the VAMC Togus Optometry Lanes. Conformity and the continuity will maintain workflow for the clinical staff, providing the best value to the Government.

4. Description of market research conducted and results or statement why it was not conducted:

Haag-Streit has provided a sole source letter indicating that they are the sole manufacturer of the Reliance FX-920 Exam Chair. This Haag-Streit Reliance Model is exclusive, proprietary, and peculiar to the LB (large business) OEM (Original Equipment Manufacturer): Haag-Streit. Haag-Streit has also designated at least (3) SBs as their authorized distributors.

No VA agency or other agency has excess supplies of this nature. AbilityOne cannot fulfill the requirement.

· Mandatory Sources: Mandatory sources VA Inventories, Other Agencies, AbilityOne, FPI (Federal Prison Industries) and mandatory contracts were searched. None of these sources can supply the Reliance FX-920 Chairs.

· Source Lists for Similar Items from Other Activities, Agencies, Trade Associations, or Sources: Brand-equal items are not suitable for this requirement. Standardization and compatibility with the already existing Reliance FX-920 Exam Chairs are the primary factors concerning model selection.

· SAC (Strategic Acquisition Center): Both the SAC and the SCMC were searched. The requirements listed are not available via any SAC Contract.

· VAAR 810.003-70(c) VFCP (Veterans First Contracting Program): There is no NMR Waiver for NAICS 339112 for the Reliance FX-920 Chairs. Per the NMR Decision Tree and IAW VAAR 819.7003(d), an SD/VOSB set-aside can be applied.

· GSA NAC (National Acquisition Center) FSS (Federal Supply Schedule): The GSA e-Library lists contracts for this requirement under various BPA’s: Medical Equipment and Supplies. There is an FSS (36F79722D0203) held by Large Business Lombart Brothers Inc (dba Marco Lombart).

· GSA Advantage: The Reliance FX-920 Chairs are listed on GSA Advantage and are available via FSS contract. The GSA Advantage search discovered FSS V797D-60693 held by SB Bryan Medical Inc.

· GSA e-Library: The Reliance FX-920 Chairs were not listed on GSA e-Library. There is an FSS schedule holder that provides the required Reliance FX-920 Chairs.

· Straight SB Set-Aside FAR 19.502-2(a): The requirement is below SAT (Simplified Acquisition Threshold); The SBA NMR Exception can be applied for a Straight SB Set-Aside (FAR 19.502-2(a)). There is only (1) manufacturer for the required Reliance FX-920 Chairs, Haag-Streit. The required product is proprietary and exclusive to that OEM. Haag -Streit has at least (3) OEM-authorized SB Class distributors. The requirement is eligible for a straight SB set-aside; the rule of two has been met.

Nonmanufacturer Rule (NMR) Findings): There is no applicable NMR Waiver for NAICS 339112. Per VAAR 819.7003(d) a SD/VOSB Set-aside cannot be applied; the NMR is not satisfied. The requirement is below SAT; the LOS does not apply. The SBA NMR Exception applies; the requirement is eligible for a SB Set-Aside IAW FAR 19.502-2(a).

Recommendation: The recommendation is for a Straight SB Set-Aside for The Reliance FX-920 Chairs, for The Haag-Streit brand Reliance FX-920 Chairs IAW FAR 19.502-2(a). There is no NMR Waiver for NAICS 339113; an SDVOSB Set-Side cannot be leveraged. The competition will be Open Market; this will provide competition to the maximum extent practicable.

The Reliance FX-920 Exam Chairs are proprietary, exclusive, and peculiar to the LB (large business) OEM (Original Equipment Manufacturer) Haag-Streit. The exam chairs are only available from Haag-Streit authorized distributors. This brand requirement is justified IAW FAR 13.106-1(b)(1)(i), due to compatibility with previously purchased equipment of the same model, as well as by the conformance of these chairs. The Reliance FX-920 Chairs will match the color and style of Reliance FX-920 Exam Chairs already in place at the VAMC Togus Optometry Lanes. Conformity and continuity will maintain workflow for the clinical staff, providing the best value to the Government. The Reliance brand Reliance FX-920 Chairs from Haag-Streit USA Inc will ensure compatibility and standardization across all Optometry Lanes at VAMC Togus.

The Reliance FX-920 Exam Chairs are available via FSS: 1) 36F79722D0203: Lombart Brothers Inc (dba Marco Lombart) (LB); 2) V797D-60693: Bryan Medical Inc. (SB) There are not enough Small Business FSS holders to compete as an FSS.

5. Contracting Officer's Certification: Purchase is approved in accordance with FAR13.106-1(b). I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

Contracting Officer VAMC White River Junction VT, NC01 RPOE

STATEMENT OF WORK

Haag-Streit Reliance FX-920 Exam Chair with #20 Pearl Finish and the Charcoal Vinyl Cushion Set VAMC Togus ME

1.0 Introduction

The VA Maine HCS requires five Reliance FX-920 Full-Power Tilt Exam Chairs for the Eye clinic at Togus.

2.0 Background

As patient demand increases, VA Maine strives to provide the highest quality and most efficient care to our veterans. Continuously looking to improve the eye clinic, we have identified multiple of our Reliance chairs that are past their life cycle, therefore we are looking to upgrade to the newest power chair from Reliance.

3.0 Scope

This project will provide five State of the Art Reliance FX-920 Full-Power Tilt Exam Chairs. The new Exam Chairs have finger switches and a corded footswitch raise, lower or tilt chair into position without breaking patient contact, or jolting patients. This includes an auto-return button returns patient upright. The backlit membrane switches last 10-times longer than their mechanical counterparts and they’re also safer because they run at low voltages. Also the exam chair has programmable safety function prevents unwanted operation of the chair.

This is the standard of care outside the VA and with essential features as;

· FX-920 Full Power Tilt Exam Chair

· Memory programming cuts wasted movement and improves efficiency.

· Dual-side operation controls improve access to patient.

· Adjustable headrest and armrests lock with a single hand.

· Power tilt eliminates physical recline motion.

· Dual-rotation locks allow you to swivel chair 350° without moving.

· Large hinged footrest safely supports patient’s full weight.

· Detached footswitch allows for hands-free patient positioning.

· Finger switches and a corded footswitch raise, lower or tilt chair into position without breaking patient contact or jolting them. Auto-return button returns patient upright.

· Backlit membrane switches last 10-times longer than their mechanical counterparts. They’re also safer because they run at low voltages. A programmable safety function prevents unwanted operation of the chair.

· Hand-sewn upholstery covers high-density foam that lasts for years.

· Removable cushions for easy cleaning or replacement.

· Base available in #20 Pearl.

· Choose from 14 standard vinyl colors and endless custom selections – call Reliance at 1-800-735-0357 for a color card.

· All materials are fire retardant.

· The FX-920 has passed all rigorous Laboratories tests, affirming its safety and durability, achieving CSA, C/US certificate of compliance.

4.0 Applicable Directives

The system must meet the manufacturer’s specifications and be designed and implemented within the vendors 510K system design as an FDA regulated medical device/system.

5.0 Performance Requirements

The vendor will as part of their project plan outline a timeline for implementing the project for the Eye Clinic in the VA Maine Healthcare System.

6.0 Deliverables

The vendor will as part of the quote will provide the items listed in 5.0. The configuration of the systems will ensure full functionality. There is a limited 12-Month warranty included with the purchase and no training is needed as the clinical staff are familiar with the new updated Reliance Chairs.

VAMC Togus: Specific Requirement for Reliance FX-920 Exam Chair Haag-Streit Reliance FX-920 Exam Chair with #20 Pearl Finish and the Charcoal Vinyl Cushion Se t

RFQ 36C24125Q0884: Haag-Streit Reliance FX-920 Chairs for VHA TOGUS

Good afternoon.

VHA TOGUS ME is looking to purchase five (5) Haag- Streit Reliance FX-920 Chairs as listed in the Product List below:

The items quoted must be the Haag-Streit Brand product and must be identical to the brand Name Part Number and Description as listed below.

Please note that shipping costs should be included in Line-Item Costs and not listed as a separate Line Item.

· Lowest Price will be the final determining criteria.

· Please submit your best offer; please consider including all available discounts.

· Please list any contracts that may apply.

· Please note that the Scope of Work (SOW) is attached above in the Combined Synopsis.

· The product will be delivered to VAMC TOGUS, 1 VA CENTER, Quarters 4, AUGUSTA, ME 04330-6796

Product List Haag-Streit FX-920 Reliance Exam Chairs:

Haag-Streit FX-920 Reliance Exam Chairs

Reliance FX-920 Cushion Set #206 Charcoal

We are looking to process this order by 09/27/25. Please respond to RFQ by 09/26/25 at 12:00 PM EDT

Please let me know if you have any questions.

Please let me know if the due date and time will not work for your schedule.

Thank you in advance for submitting a quote via email to kyle.mccrory@va.gov.

*= Required Field

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