6540--36C25021Q0811_1 Lens Edger Equip VISN 10 More Q&A - FINAL

Amendment 1 8/9/2021

Site Visit and Bidder Questions: Lillie Grey; Lillie.grey@va.gov

_________________________________________________________________________________________

Question 1: Is a new conveyor system included in the solicitation? We couldn t find that in the solicitation.

Answer: Yes, it is within the SOW or description, it originally stated, fully integrate into existing conveyor system but the final product states, fully integrate or replace conveyor system.

From the SOW: The VISN 11 VA Optical Lab located in Indianapolis, Indiana, is seeking to purchase 3 or 4 Ophthalmic Edger System Machines to replace existing equipment and to integrate with the existing production line NCC conveyor system equipment and operational software or replace both of those systems.

Question 2: Does the solicitation include moving/removal of current equipment?

Answer: Yes, paraphrasing-contractor responsible for transportation, rigging, install of new equipment, and removal and relocation of present equipment to an on-property location.

Question 3: Our rigging quote will just be an estimate, how close must we be on this part of the bid submission?

Answer: This is undetermined. Itemize your cost/estimates for each part of the project. If it is determined not necessary or later necessary, it will be modified in the contract.

Question 4: How much time will there be between closing date and awarding?

Answer: After closing date, technical review of bids will take place and award notice posted by 9/30/21.

Question 5: Since the conveyor doesn t seem to be the major part of the solicitation, should they still be submitting the bid?

Answer: Unclear, as this solicitation is for 3 or 4 Ophthalmic Edger System Machines, not conveyor. Please read the bid solicitation thoroughly.

Question 6: Can both US and non-US companies bid?

Answer: Yes. This solicitation is utilizing NAICS 334510 which is waived from the non-manufacturing rule, allowing for non-domestic manufactures it bid. However, the manufacture must be from a TAA (trade agreement act) country.

Question 7: What are the entrance dimensions and the doors/entryway (entry to lab)?

Answer: Width = 8 feet and Height = 10 feet. The lab is an open space area with no doorways interfering.

NOTE: There is no loading dock ramp at the facility or forklift.

Question 8: Will the rigging company delivery outside the facility and forklift the machine into place?

Answer: Yes, the awarded vendor will need to coordinate and ensure all rigging requirement have been pre-determined and agreed upon by vendor s sub-contracting rigging company.

Question 9: What safety rules are in place if we must dismantle old equipment and utilities?

Answer: OSHA guidance and requirements for all safety concerns involved with this procurement will need to be followed. Each of the four present Edgers have a 480V 3PH twist lock plug and dedicated ball valves for air and water supply. The electrical supply panel(s) are in the vicinity of the equipment (approximately 60 away). The electrical supply panels shall be utilized to fully de-energize and lock-out utilities to each machine and/or conveyor segment prior to removal.

Attachment 1: Combined Synopsis-Solicitation for Commercial Items VHAPM Part 813.106 SAP: Soliciting Competition & Evaluation of Quotations SOP Page 3 of 5 Original Date: 10/12/17 Revision 04 Date: 06/10/20 Optical Lens Edging Machines Description This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Items, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.

This solicitation is issued as an RFQ #36C21Q0811-1. This solicitation document, incorporated provisions, and clauses are those in effect through Federal Acquisition Circular (FAC) 2021-06. This solicitation is set-aside for small businesses with lowest price technically acceptable. The associated North American Industrial Classification System (NAICS) code for this procurement is 333314 with a small business size standard of 500. The FSC/PSC is 6540. The VISN 11 VA Optical Lab located in Indianapolis, Indiana, is seeking to purchase 3 or 4 Ophthalmic Edger System Machines to replace existing equipment and to integrate with the existing production line NCC conveyor system equipment and operational software or replace both of those systems. Quantity of machines will be based on the Edger s total production rate of 450 lens per hour (under standard VCA trays). Also, consideration will be needed for the machines to integrate with existing electrical, water, air, data locations already in place. Refer to Attachment A for drawing of optical lab layout. All interested companies shall provide quotations for the following: Supplies Line Item Description Quantity Unit of Measure Unit Price Total Price Eyeglass Lens Edger Machines 3 to 4 Each Please provide line items with the original equipment manufacturer (OEM) name, part number (MPN), and warranty information with your bid. (See spreadsheet provided Attachment B.)

Place of Delivery Address: 5610 Dividend Road, Suite B, Indianapolis, IN Postal Code: 46241 Country: United States Site Visit All potential bidders or representatives are strongly encouraged to attend a non-mandatory site visit scheduled for August 5, 2021 at 9:30 am to 10:30 am EST at the Optical Lab. The address is listed above, and bidders should bring their measuring tools and any questions regarding this bed. All questions will be tabulated and answered by amendment to this solicitation within 4 business days and posted to Contracting Opportunities (beta.SAM).

Please RSVP via email to Lillie.grey@va.gov if you will be attending the Site Visit on 8/5/21.  The VA currently has a mask mandate and all visitors will be required to wear mask and practice social distancing.  If you don’t have a mask, one will be provided for you.  (Added 7/29/21 by CS, lrg.)

The period of performance for installation completion will be by availability of machines but prefer to be completed by February of 2022. Delivery is required, FOB Destination. Delivery hours are required during hours of operations (8:00am - 3:00pm, Eastern Standard Time) excluding Federal Holidays. A forklift will be required to off load to ground level facility (no loading dock). NOTE: This requirement is an "All or None" requirement. Offerors who wish to submit an offer in response to this requirement shall offer pricing on all line items or your offer will no longer be considered for award.

The Government will evaluate all quotes received for technical acceptability/ability to meet required specifications and production rate. All available technical information on the product being offered shall be supplied to demonstrate the contractor fully understands the requirement and is fully capable of providing a machine that conforms to the Government's requirements. All responses to this RFQ shall be fixed priced and Freight on Board (FOB) Destination. Documentation that confirms the company are manufacturer authorized resellers/distributors and installers of the quoted items.

The full text of FAR provisions or clauses may be accessed electronically at: https://www.acquisition.gov/browse/index/far . The following solicitation provisions apply to this acquisition: (See Section C and E) FAR 52.212-1, Instructions to Offerors Commercial Items (June 2020) FAR 52.212-2, Evaluation-Commercial Items (Oct 2014) FAR 52.212-3, Offerors Representations and Certifications Commercial Items (Feb 2021) FAR 52.212-4, Contract Terms and Conditions Commercial Items (Oct 2018) FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders (Jan 2021) VAAR Clause 852.232-75, Electronic Submission of Payment Request All quoters shall submit the following: Product Literature, Estimated Delivery and Installation time frame, OEM information with OEM equipment warranty information.

Submit your proposal as stated in Attachment 2 (52.212-1 Instructions for Quoters ). Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail (Lillie.grey@va.gov) to the Contracting Specialist ONLY. Please do not contact any other VA staff members or call by phone.

All quotes shall be sent via email to Lillie Grey @ Lillie.grey@va.gov by 4:30 pm EST (Eastern Standard Time) on August 13, 2021. Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f) and the following addendum below.

Attachment 1: Combined Synopsis-Solicitation for Commercial Items

VHAPM Part 813.106 SAP: Soliciting Competition & Evaluation of Quotations SOP Page 3 of 5

Original Date: 10/12/17

Revision 04 Date: 06/10/20

Optical Lens Edging Machines

Description

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Items, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.

This solicitation is issued as an RFQ #36C21Q0811-1. This solicitation document, incorporated provisions, and clauses are those in effect through Federal Acquisition Circular (FAC) 2021-06.

This solicitation is set-aside for small businesses with lowest price technically acceptable.

The associated North American Industrial Classification System (NAICS) code for this procurement is 333314 with a small business size standard of 500. The FSC/PSC is 6540.

The VISN 11 VA Optical Lab located in Indianapolis, Indiana, is seeking to purchase 3 or 4 Ophthalmic Edger System Machines to replace existing equipment and to integrate with the existing production line NCC conveyor system equipment and operational software or replace both of those systems. Quantity of machines will be based on the Edger s total production rate of 450 lens per hour (under standard VCA trays). Also, consideration will be needed for the machines to integrate with existing electrical, water, air, data locations already in place. Refer to Attachment A for drawing of optical lab layout.

All interested companies shall provide quotations for the following:

Supplies

Line Item

Description

Quantity

Unit of Measure

Unit Price

Total Price

Eyeglass Lens Edger Machines

3 to 4

Each

Please provide line items with the original equipment manufacturer (OEM) name, part number (MPN), and warranty information with your bid. (See spreadsheet provided Attachment B.)

Place of Delivery

Address:

5610 Dividend Road, Suite B, Indianapolis, IN

Postal Code:

46241

Country:

United States

Site Visit

All potential bidders or representatives are strongly encouraged to attend a non-mandatory site visit scheduled for August 5, 2021 at 9:30 am to 10:30 am EST at the Optical Lab. The address is listed above, and bidders should bring their measuring tools and any questions regarding this bed. All questions will be tabulated and answered by amendment to this solicitation within 4 business days and posted to Contracting Opportunities (beta.SAM).

The period of performance for installation completion will be by availability of machines but prefer to be completed by February of 2022.

Delivery is required, FOB Destination. Delivery hours are required during hours of operations (8:00am - 3:00pm, Eastern Standard Time) excluding Federal Holidays. A forklift will be required to off load to ground level facility (no loading dock).

NOTE: This requirement is an "All or None" requirement. Offerors who wish to submit an offer in response to this requirement shall offer pricing on all line items or your offer will no longer be considered for award.

The Government will evaluate all quotes received for technical acceptability/ability to meet required specifications and production rate. All available technical information on the product being offered shall be supplied to demonstrate the contractor fully understands the requirement and is fully capable of providing a machine that conforms to the Government's requirements.

All responses to this RFQ shall be fixed priced and Freight on Board (FOB) Destination. Documentation that confirms the company are manufacturer authorized resellers/distributors and installers of the quoted items.

The full text of FAR provisions or clauses may be accessed electronically at: https://www.acquisition.gov/browse/index/far .

The following solicitation provisions apply to this acquisition: (See Section C and E)

FAR 52.212-1, Instructions to Offerors Commercial Items (June 2020)

FAR 52.212-2, Evaluation-Commercial Items (Oct 2014)

FAR 52.212-3, Offerors Representations and Certifications Commercial Items (Feb 2021)

FAR 52.212-4, Contract Terms and Conditions Commercial Items (Oct 2018)

FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders (Jan 2021)

VAAR Clause 852.232-75, Electronic Submission of Payment Request

All quoters shall submit the following: Product Literature, Estimated Delivery and Installation time frame, OEM information with OEM equipment warranty information. Submit your proposal as stated in Attachment 2 (52.212-1 Instructions for Quoters ).

Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail (Lillie.grey@va.gov) to the Contracting Specialist ONLY. Please do not contact any other VA staff members or call by phone.

All quotes shall be sent via email to Lillie Grey @ Lillie.grey@va.gov by 4:30 pm EST (Eastern Standard Time) on August 13, 2021. Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f) and the following addendum below.