6530--Vibroacoustic Therapy Chair

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Statement of Work (SOW)

Vibroacoustic Therapy Chair Recreation Therapy

Bay Pines VA Healthcare System

1. Purpose

The purpose of this Statement of Work (SOW) is to procure one (1) vibroacoustic therapy chair to support Recreation and Music Therapy services at the Bay Pines VA Healthcare System. The equipment will be used with both residential and outpatient Veterans for pain management, anxiety reduction, trauma recovery support, and mindfulness training.

2. Background

Recreation and Music Therapy clinicians at Bay Pines VA currently utilize vibroacoustic equipment that is over 15 years old and shows significant signs of wear (fabric deterioration, declining speaker function, sanitation challenges). The original manufacturer (Somatron) is no longer in business, making direct replacement impossible.

Vibroacoustic therapy supports Veterans managing chronic pain, PTSD symptoms, anxiety, and sleep dysregulation. The new chair (Performalift or equivalent with SoVi vibroacoustic system) provides improved adjustability, enhanced accessibility, and a more durable clinical design suitable for high volume therapeutic environments.

3. Scope of Work

The contractor shall provide all labor, materials, equipment, shipping, and warranties necessary to deliver a fully functional vibroacoustic therapy chair.

Work includes:

Manufacturing and delivery of the chair

Assembly, configuration, and basic functional testing

Removal of packing material

Warranty documentation and operator orientation

4. Equipment Description & Technical Requirements

4.1 Vibroacoustic Therapy System

The chair must:

Integrate vibration transducers embedded in the chair (back, seat, legs) to deliver low frequency sound based vibration therapy.

Produce frequencies typically between 30 120 Hz, supporting relaxation, muscle release, circulation improvement, and autonomic nervous system regulation.

Support playback of therapeutic tones, music, or clinician selected audio.

4.2 Therapeutic Mechanism (How It Works)

Built in speakers/transducers convert sound into vibration.

Low frequency vibration travels through the user s body, stimulating muscles, nerves, and internal structures.

The combination of sound + vibration facilitates physical and mental relaxation, reduces sympathetic activation, and creates a meditative sensory experience.

4.3 Clinical Benefits

The equipment must support outcomes including:

Reduction of stress and anxiety

Pain relief and muscle relaxation

Improved sleep quality

Enhanced mindfulness and emotional grounding

Support for Veterans with PTSD, sensory processing challenges, or chronic pain

4.4 Accessibility & Ergonomics

Must recline to a position that reduces joint pressure.

Adjustable degree of recline to accommodate individual Veteran mobility and pain needs.

Safe and stable support for users with mobility limitations.

4.5 Product Features (Based on Requested Model)

Adjustable height and backrest

Durable medical grade upholstery (easy clean, tear resistant)

Integrated SoVi or equivalent vibroacoustic system

Optional armrests

120V standard operation

Meets all VA safety and fire compliance requirements (including CAL 117)

5. Place of Performance

Bay Pines VA Healthcare System

10000 Bay Pines Blvd

Bay Pines, FL 33744

Building 111, Room 2A125 (Music Therapy Treatment Space)

6. Period of Performance

Delivery and setup must occur within 30 45 days ARO, unless otherwise approved.

7. Deliverables

Vibroacoustic therapy chair with integrated vibration and sound delivery system

All related accessories (e.g., armrests, controls, cables)

Basic operating instructions for clinical staff

Manufacturer warranty documentation

Confirmation of successful equipment test and acceptance

8. Contractor Responsibilities

Ensure on time delivery

Notify VA Recreation/Music Therapy staff prior to delivery

Conduct functional test of equipment on arrival

Provide basic in service training

Provide warranty service information and points of contact

9. VA Responsibilities

Ensure access to delivery location

Provide electrical outlet and adequate space

Perform inspection and acceptance of equipment

10. Acceptance Criteria

Equipment will be accepted upon:

Delivery of all ordered components

Verification of full functionality (vibration, audio, controls, recline)

No visible damage or defects

Delivery of all required documentation

Successful initial operational check with staff present

11. Warranty Requirements

Minimum 1 year manufacturer warranty covering parts and labor

Clear guidance for technical support and repair requests

Replacement of defective components as required

12. Security & Safety Requirements

Equipment does not store or process Veteran data

Must meet all electrical and fire safety requirements for clinical spaces

Must be appropriate for use with Veterans with mobility challenges