6525--Varian Software Service Agreement (SSA) (VA-24-00080875)

The Department of Veterans Affairs Technology Acquisition Center is soliciting a sole-source Software Service Agreement (SSA) for the Saint Louis Veterans Affairs Health Care System, specifically for Varian Medical Systems' radiation oncology technology. The procurement covers software licensing, maintenance, and technical support for Aria Radiation Oncology software, TPS Eclipse software, and Mobius QA Elements, which are critical for cancer treatment planning and patient management. The solicitation (36C10B25Q0153) requires comprehensive software upgrades, technical support, and annual refresher training, with a specific focus on maintaining proprietary radiotherapy systems. Responses are due by April 11, 2025, at 10:00 AM Eastern Time, with the contract to be awarded on a firm-fixed-price basis. The evaluation will likely emphasize Varian's unique capability to provide specialized upgrades and support for their proprietary medical technology systems.

The contract is not set aside for any specific small business category and will have a base period of 12 months with four additional 12-month option periods, potentially spanning five years. The total contract value is estimated around $47 million, which includes a hardware refresh of five Eclipse Calculation Workstations and two Non-Calculation Workstations during the base period. Market research confirmed Varian as the sole viable source, with alternative vendors requiring complete replacement of the existing hardware environment. The place of performance is the Saint Louis Veterans Affairs Health Care System, where the technology will support critical oncology treatment information management, patient scheduling, and quality assurance functions. The procurement is being pursued under 41 U.S.C. 1903 as a sole-source contract action, reflecting the specialized nature of the medical technology involved.