6525--new - ELP pain clinic hand held ultrasound (VA-26-00080219)

This market research notice is being conducted by Network Contracting Office (NCO) 17 VHA Regional Procurement Office-West (RPOW) 5441 Babcock Road Medical Center. 302 San Antonio TX 78240 has a requirement to issue a Source Sought for the Handheld Ultrasound and associated equipment for El Paso VA Health Care System (EPVAHCS), 5001 North Piedras Street, El Paso, TX 79930 for the Pain Clinic.

Background and Requirement: El Paso VA Health Care System needs the requested items to provide for the Handheld Ultrasound, for the Pain Clinic

To provide Handheld Ultrasound and associated equipment for the pain clinic to help improve the Veterans extremities strength High-definition imaging designed for surgery and musculoskeletal care Visualize soft tissue, vessels, and nerves to guide procedures, evaluate injuries, and support confident pre- and post-operative care.

3. The Department of Veterans Affairs, El Paso VA Health Care System, proposed theÂ

Handheld. Ultrasound and associated equipment are to provide a minimum of three years of upgraded warranty. Capable of delivering targeted cervical spinal cord stimulation to modulate include sensorimotor pathways.

     4. SPECIFIC INSTRUMENT REQUIRED: To provide Handheld Ultrasound and associated

equipment, El Paso VA Health Care System needs the requested items to provide for the Handheld Ultrasound, for the Pain Clinic 5001 North

Piedras Street, El Paso, TX 79930 for the Pain Clinic.

a. Common Nomenclature (Commercial Description)

High definition diagnostic ultrasound imaging system designed for surgical and musculoskeletal care.

Provides real time visualization of soft tissue, vessels, and nerves to guide procedures, evaluate injuries, and support confident pre and post operative care.

b. Kind of Material (Type, Grade, Alternatives)

Medical grade electronic diagnostic equipment composed of durable clinical use housing, integrated ultrasonic transducer components, and wireless communication hardware.

Compatible with standard medical disinfectants and designed for routine clinical environments.

c. Electrical Data

Scan Time: Approximately 60 minutes

Charge Time: No longer than 100 minutes

Battery Standby Duration: Approximately 7 days

Boot up Time: Platform dependent; generally, less than 30 seconds

Power Source: Internal rechargeable battery; operates wirelessly during use

d. Dimensions, Size, Capacity

Device Dimensions: 147 × 76 × 32 mm (5.8 × 3.0 × 1.3 inches)

Field of View: Minimum 38 mm

Weight Range: 0.5 lbs. to 1.5 lbs.

Features: High definition imaging; ultra portable handheld profile

e. Principles of Operation (With Subcategories)

Device must support diagnostic ultrasound examination of the following anatomical regions:

Ankle, Elbow, Hip & Thigh, Hip Joint, Knee, Plantar Foot, Shoulder, Spin, Hand/Wrist, Nerve/Pain Site   Vascular Structures Required Imaging Modes: B Modes, M Model, Color Doppler, Power Doppler, Pulsed Wave Doppler, Needle enhance mode, Split screen mode, Elastography.

f. Restrictive Environmental Conditions

System must be compatible with iOS and Android mobile computing platforms.

Storage and operation must avoid exposure to dust, salt, sulfur, open flame, and X ray rooms.

Ambient Operating Temperature Range: 0°C / 32°F to 40°C / 104°F

Permissible Humidity Range: 15% to 90% (non condensing)

h. Equipment with Which the Item Is Used

Compatible with iOS and Android devices for viewing, operation, and data management.

i. End Item Application

Must support ultrasound guided injections and other image guided diagnostic or therapeutic procedures.

j. Existing Equipment Manufacturer Part Number

N/A (generic description; no proprietary identifiers)

k. Other Pertinent Information

Data Export Methods: Wireless 802.11abgn, Bluetooth, DICOM, cloud transfer

Supported Still Image Formats: JPEG, PNG, BMP, DICOM

Supported Video Clip Formats: DICOM, MP4

Software Applications

The Contractor shall provide and update all software applications through standard commercial release channels as new versions become available.

The Contractor shall offer recommendations for applicable upgrades.

Software refers to the licensed application programs supplied by the original developer.

Customer refers to the purchasing site, firm, group, company, or corporation.

k. Software Support Services

The Contractor must provide unlimited telephone and email support to Customer inquiries regarding the use and operation of the software. This does not include training in the use of the software, customer modifications, product development, or modification of existing source codes belonging to the Government.

The El Paso VA Health Care System needs the requested items to provide for the Handheld Ultrasound, for the Pain Clinic 5001 North Piedras Street, El Paso, TX 79930 for the Pain Clinic. Â

If this is an item your business can provide, please respond to this Sources Sought Notice by 10:00 AM Central Time on Monday 20 July 2026.

The intent of this notice is to establish sources to define the procurement strategy (e.g. set-aside, sole source, unrestricted) for a solicitation that VA intends to post soon. Interested contractors are requested to respond in accordance with the following:

a.  Where is the item manufactured, the VA is interested in procuring items manufactured in the United States.

If you have an existing GSA or VA, Federal Supply Schedule contract, include the contract details in your response.

Please note that VA is particularly interested in determining the availability of Service Disable Veteran Owned Small Business/Veteran Owned Small Business or other Small Business manufacturers or authorized distributors that can provide this item.

Respond to this notice if you can provide these products listed in the table in the background and requirement section above. In response, please cite your business size status.

DISTRIBUTORS:Â You must provide proof that you are an authorized distributor. VA does not accept gray market items.

Vendors are requested to submit estimated market research pricing with their responses. The estimated pricing will be considered when determining the procurement strategy for the future solicitation. (e.g., if CO determines that capable small businesses cannot provide fair and reasonable pricing, then the solicitation will not be set-aside).

Responses should include: Â Â Â Â Â Â Â Â Â Â

(1) Business Name

(2) Business Address

(3) Point of Contact

- Name

- Phone Number

- E-mail Address

(4) SAM UID Number

(5) NAICS code

(6) Business Size: SMALL or LARGE

(7) Type of Business: SERVICE-DISABLED VETERAN OWNED (SDVOSB), VETERAN OWNED(VOSB), 8A, HUBZone, WOMAN-OWNED (WOSB), etc.

(8) Letter stating OEM authorized dealer, authorized distributor, or authorized reseller for the proposed equipment and/or services if applicable

(9) GSA/FSS Contract Number if applicable

All businesses eligible to provide this item are encouraged to reply as this information may be used to determine potential set-asides for the above-noted requirement.

Send responses to: Michelle Cunningham at michelle.cunningham@va.gov.Â

DISCLAIMER:Â THIS NOTICE OF INTENT IS NOT A REQUEST FOR COMPETITIVE QUOTES. However, Contractors may submit a capability statement, proposal, or quotation which shall be considered by the contracting officer whether to continue with the sole source procurement or to provide for competition. Due to technical issues, please allow additional time if you re using electronic means.

Responses received will be evaluated; however, a determination by the Government not to compete with the proposed procurement based upon responses received to this notice is solely within the discretion of the Government.