6520--DENTAL MILLING UNITS: ROLLA PLANNING l CO

SCOPE OF WORK

1.0 Introduction

This Statement of Work (SOW) defines the requirements of the Harry S Truman VA Medical Center - Multi-Specialty CBOC Rolla in establishing a fixed-price brand name or equal order for dental milling units.

1.1 Background

Harry S Truman VA Medical Center - Multi-Specialty CBOC Rolla requires dental milling units to outfit the new facility and provide services for the VA.

Project Contacts included:

Contracting Officer Representative (COR):

Britney Sevy

P:573-673-1372

E: Britney.Sevy2@va.gov

Activations Project Manager (PM):

Connie Heyer

P: 912-585-8207

E: connie.heyer@goenergistics.com

1.2 Scope

The scope of this purchase order is to provide Harry S Truman VA Medical Center - Multi-Specialty CBOC Rolla with brand name or equal item for delivery to the Harry S Truman VA Medical Center - Multi-Specialty CBOC Rolla location. Contractors shall furnish all requirements. Estimated delivery dates are November 2nd, 2026 January 8th, 2027. Specific installation dates will be defined upon award.

The delivery schedule is based upon the current construction schedule, which is subject to change. The vendor shall not increase prices for a change in delivery date due to construction delays. The awardees actual delivery dates will be confirmed by VA upon award.

2.0 General Requirement

All equipment to be supplied under the specifications shall be the newest and the most current model of a standard product of a manufacturer of record. A manufacturer of record is defined as a company whose main occupation is the manufacture for sale of the items of equipment and which:

a. Maintains a factory production line.

b. Maintains a stock of replacement parts for the item.

c. Maintains engineering drawings, specifications, operating manuals and maintenance manuals.

d. Has published and distributed descriptive literature and equipment specifications on the equipment.

Any equipment or service as applicable must be in compliance with the Memorandum dated March 6th 2025 Subject: Electronic Health Record Modernization Standardization (VIEWS 12862405).

Requirements:

Description/Part Number*

Qty

D6251 - CAD System, Milling, Dental

1

D6251A - CAD System, Milling, Dental, Acquisition Unit

1

Specifications:

Dentsply Sirona Primemill | CAD System, Milling, Dental

Chairside dental milling unit designed for in-office fabrication of dental restorations, including crowns, inlays, onlays, veneers, and bridges.

Must support both dry and wet milling operations within a single integrated unit.

Must be capable of milling glass ceramics, hybrid ceramics, zirconia, and composite materials.

Must provide high-precision, 5-axis milling or equivalent capability to produce detailed occlusal anatomy and fine margins suitable for permanent restorations.

Must support high-speed milling suitable for same-day dentistry workflows, including fast milling modes for single-unit restorations.

Must support automated material loading and tool management or equivalent features to minimize manual intervention.

Must integrate with a digital chairside CAD/CAM workflow, including intraoral scanning and design software.

Must accommodate pre-sintered zirconia blocks and support milling strategies that reduce post-processing time.

Must include automatic tool change capability or equivalent.

Must include an integrated touchscreen or computer-based user interface for system operation, job selection, and monitoring.

Interface must be suitable for clinical environments and operable with gloved hands.

Must include integrated extraction and filtration for dry milling and appropriate fluid management for wet milling to support infection control and equipment longevity.

Must be compact and self-contained, suitable for installation in a dental operatory or lab space without specialized construction beyond standard electrical requirements.

Must operate on standard U.S. clinical power (120V) or equivalent commonly available healthcare electrical service.

Must be compatible with commonly used chairside CAD/CAM systems and allow for software updates without requiring full hardware replacement.

Must include a manufacturer's standard warranty and access to authorized service and technical support within the United States.

Must be FDA cleared for its intended dental use and compliant with applicable U.S. healthcare equipment standards.

Dentsply Sirona Primescan | CAD System, Milling, Dental, Acquisition Unit

Intraoral digital impression scanner designed for chairside acquisition of highly accurate digital impressions for restorative, prosthodontic, and implant dentistry.

Must utilize optical digital scanning technology capable of capturing full-arch, quadrant, and single-tooth impressions without the use of traditional impression materials.

Must provide high-resolution, high-accuracy scans suitable for the fabrication of crowns, inlays, onlays, veneers, bridges, and implant restorations.

Must support rapid image acquisition to allow efficient chairside workflows and minimize patient chair time.

Must be capable of producing full-arch digital scans with clinically acceptable accuracy for restorative and prosthetic planning.

Must support powder-free scanning or equivalent to improve clinical efficiency and patient comfort.

Must integrate seamlessly with a chairside CAD/CAM workflow, including design software and milling or fabrication systems.

Must include an intuitive software interface for real-time visualization, scan review, and editing during image acquisition.

Interface must be suitable for clinical environments and operable with gloved hands.

Must feature an ergonomic handheld scanning wand suitable for repeated clinical use and access to posterior regions.

Must include autoclavable or disposable scanner tips to support infection prevention and control protocols

Must be available as a cart-based configuration suitable for operatory use.

Must generate open or commonly used dental file formats suitable for downstream CAD/CAM processing, archiving, or export to fabrication systems.

Must include a manufacturer's standard warranty and access to authorized service and technical support within the United States.

Must be FDA cleared for its intended dental use and compliant with applicable U.S. healthcare equipment standards.

3.0 Work Hours:

Normal business hours are 8:00AM to 4:30PM Monday thru Friday excluding Federal Holidays. Work completed outside this time shall be requested through the Point of Contact.

The Government recognized US holidays are: New Year's Day, Martin Luther King, Jr. Day, Presidents Day, Juneteenth, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, and Christmas Day. If the holiday falls on Sunday, it is observed on Monday.

4.0 Delivery and Receiving:

Delivery and receipt of the proposed items is anticipated to be directed to the location identified below. Confirmation of delivery location will be provided by the VA POC post-award. Delivery must be coordinated with VA Activations POC: Connie Heyer, E: connie.heyer@goenergistics.com, P: 912-585-8207 prior to any attempts at delivery. Any item that has not been coordinated will be turned away and any additional charges will be the responsibility of the sender/transportation company.

Delivery shall be freight on board (FOB) Destination.

Installation Address:

Harry S Truman VA Medical Center - Multi-Specialty CBOC Rolla

13063 Old Wire Rd

Rolla, MO 65401-000

Vendor Delivery paperwork requirements:

Vendors must provide packing slips with a line-by-line inventory for each item in the delivery to include description and serial number for each item so that items can be entered into the VA property book upon arrival to site or warehouse.

5.0 Period of Performance:Â

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Period of performance will be from November 2nd, 2026 January 31st, 2027 giving the vendor time deliver the product and install, to each listed location, after award.Â

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6.0 InstallationÂ

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The contractor shall be responsible for the installation, performance verification and validation of the structural components with a VA Activations member who will accept the equipment.Â

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All requested products shall be completely manufactured as specified and delivered to the respective delivery locations as described above.

White glove installation shall be included for all products provided under this award.

Coordination will need to occur between COR, Activations PM and the GC for utility connections.

7.0 Warranty and Support:

The contractor shall provide a manufacture s two-year, free replacement warranty on units with normal wear and tear, including free return shipping, from date of delivery.

8.0 Use of Premises

If during the performance of this contract, work will be carried out on Harry S Truman VA Medical Center - Multi-Specialty CBOC Rolla premises, the vendor shall perform all work in such a manner that will cause a minimum interference with operations and the operations of other contractors on the premises.

The vendor shall communicate through the VA POC any required coordination requirements with the General Construction contractor prior to and during delivery and installation activities.

The project may be an active construction site during delivery and installation. The vendor shall take all necessary precautions to protect the premises and all persons and property therein from damage or injury. The vendor shall assume responsibility for taking precautions for the vendor's (and associated subcontractors ) employees, agents, licensees, and permittees. The vendor shall abide by any safety requirements imposed by the GC (e.g. hard hats, safety vests).

9.0 GOVERNMENT AND CONTRACTOR RESPONSIBILITIES

VA shall provide the contractor with copies of documents that the VA is required to provide.

The contractor shall request other VA documentation deemed pertinent to the work accomplishment directly from the COR. The contractor is expected to use common knowledge and resourcefulness in securing all other reference materials, standard industry publications, and related materials that are pertinent to the work.

The contractor shall maintain frequent communications with the Program Office and the COR to conduct work in progress reviews if necessary. Progress reports shall be delivered electronically to the COR, with an electronic courtesy copy to the activations PM.

The contractor assumes full responsibility for the delivery of the goods and shall assume all the duties, responsibilities and obligations associated with the prime contractor.

The contractor assumes liability for its subcontractors and shall ensure that its subcontractors shall comply in all respect with the relevant terms of this agreement to the extent that it or they are retained by the Contractor.

The contractor shall deliver the goods to the Harry S Truman VA Medical Center - Multi-Specialty CBOC Rolla locations listed in section 4.0 Delivery Requirements.