6515--Warming/Cooling Units – Patients

36C10G24Q0044

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Solicitation Number:

36C10G24Q0044

Notice Type:

Combined Synopsis/Solicitation

Synopsis:

COMBINED SYNOPSIS/SOLICITATION

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Items, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

Solicitation number 36C10G24Q0044 is issued for this combined synopsis/solicitation; this solicitation is being issued as a Request for Quote (RFQ). This combined synopsis/solicitation incorporates provisions and clauses in effect through Federal Acquisition Circular (FAC) 2024-02, dated 22 January 2024.

Requirement Description:

The Veterans Health Administration (VHA) Non-Expendable Equipment (NX) National Program has a requirement to purchase Gentherm® Warming/Cooling Units - Patients to deliver patient care at its VA Medical Centers around the country. Warming/Cooling Units Patients circulate warm or cold liquid through channels in large pads or blankets to raise, lower, or maintain a patient's body temperature. They are used to warm hypothermic patients or to cool feverish patients and are frequently used to induce mild hypothermia during neurosurgery or in patients who have experienced a stroke or cardiac arrest. Induced hypothermia lowers a patient's metabolism and has been shown to have neuroprotective effects. Preventing heat loss and hypothermia during other surgical procedures helps reduce the risk of pressure damage and wound infection due to decreased circulation.

A single-award Requirements contract will be awarded IAW FAR 52.211-6, Brand Name or Equal (BNOE), in accordance with (IAW) all terms, conditions, provisions, specifications, and schedule of this solicitation herein. Quotes shall contain the terms for cost/price and technical capabilities of the equipment. The Government reserves the right to award without discussions.

The associated North American Industrial Classification System (NAICS) code for this procurement is 339113 Surgical Appliance and Supplies Manufacturing, Product Service Code: 6515 Medical and Surgical Instruments, Equipment, and Supplies, and the associated size standard is 1,250 employees. This procurement action is issued as a Full and Open Competition.

This acquisition is for a single-award Requirements contract in accordance with FAR Part 16.5 for Gentherm® Warming/Cooling Units - Patients or Equal BNOE related equipment and accessories, as identified in ATTACHMENT A PRICE COST SCHEDULE - WARMING/COOLING UNITS - PATIENTS. All interested companies shall provide a quote for all Contract Line Item Numbers (CLINs) listed in ATTACHMENT A PRICE COST SCHEDULE - NX EQ WARMING/COOLING UNITS - PATIENTS .

The ordering period is for one 12-month base year with four 12-month option years. Delivery is FOB destination. Firm-Fixed Price Orders will be placed against this contract in writing and will provide the delivery locations, delivery dates and exact quantities. The FAR provision at 52.212-1, Instructions to Offerors Commercial, applies to this acquisition including attached addenda to the provision.

The FAR provision at 52.212-2, Evaluation -- Commercial Items, and the specific evaluation criteria as attached addenda also applies to this acquisition.

The Offeror is to include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications -- Commercial Items, with its offer.

Clause at 52.212-4, Contract Terms and Conditions -- Commercial Items, applies to this acquisition and a statement regarding any addenda to the clause. Addendum is attached.

Clause at 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders -- Commercial Items, applies to this acquisition and a statement regarding which, if any, of the additional FAR clauses cited in the clause are applicable to the acquisition and found in Attachment C - Contract Clauses. Addendum is attached.

The FAR Provision found at 52.204-7(b)(1) requires that All interested Offerors must be registered in SAM prior to submitting an offer or quotation. You may access the SAM website at https://www.sam.gov/portal/public/SAM/. All quoters must be certified with the appropriate NAICS code on the SAM website.

Questions regarding this combined synopsis/solicitation are due via email by 11:59AM EST on February 21, 2024, to Contract Specialist, Maurice D. Christian at maurice.christian@va.gov, and Contracting Officer, Hosea Berkley at hosea.berkley@va.gov. No calls will be accepted. All questions received by the stated deadline will be answered via a solicitation amendment and posted on the Contracting Opportunities (https://sam.gov/ ) website.

Quotes are due via email by 11:59AM EST on February 29, 2024, to Contract Specialist, Maurice D. Christian at maurice.christian@va.gov, and Contracting Officer, Hosea Berkley at hosea.berkley@va.gov.

PRODUCT DESCRIPTION

1. SCOPE OF WORK:

The Veterans Health Administration (VHA) Non-Expendable Equipment National Program has identified the Warming/Cooling Units -- Patients product line as a candidate for a VA-wide (otherwise referred to as national ) single Requirements contract award. Warming/Cooling Units -- Patients circulate warm or cold liquid through channels in large pads or blankets to raise, lower, or maintain a patient's body temperature. They are used to warm hypothermic patients or to cool feverish patients and are frequently used to induce mild hypothermia during neurosurgery or in patients who have experienced a stroke or cardiac arrest. Induced hypothermia lowers a patient's metabolism and has been shown to have neuroprotective effects. Preventing heat loss and hypothermia during other surgical procedures helps reduce the risk of pressure damage and wound infection due to decreased circulation.

The Contractor must demonstrate the ability to meet all requirements for the solicitation. The objective is to provide Warming/Cooling Units -- Patients to be used by clinicians throughout the VA medical centers and facilities. The period of performance is for a base of 12-months with four 12-month option periods.

2. REQUIREMENT

This requirement will be IAW FAR clause 52.211-6, Brand Name or Equal which requires the quoter indicate that each product being offered as an equal product to the Gentherm® Warming/Cooling Units -- Patients. For each equal product, the offeror must include a description reflecting the salient characteristics (SC) and level of quality that will satisfy the salient physical, functional, or performance characteristics of the equal product(s) specified in the solicitation. The quoter must also clearly identify the item by brand name (if any) and make/model number. Finally, the quoter must include descriptive literature, such as illustrations, drawings, or a clear reference to previously furnished descriptive data or information available to the Contracting Officer, and clearly describe any modifications it plans to make to a product to make it conform to the solicitation requirements.

Contract Line Items

Manufacture

Part Number

Description

0001

Gentherm

233

Blanketrol III Hyper-Hypothermia System

0002

Gentherm

286R

Hose Ext, reusable 9 feet

0003

Shenzhen Med-link Electronics

4872MS

Interconnect Cable

0004

Gentherm

483M-9

Molex Esophogeal/Rectal Probe (CT of 20)

0005

Gentherm

900

Kool Kit (includes patient vest, head wrap, 875 blanket) (BX of 5)

0006

Gentherm

920

Patient Vest (includes patient vest, 875 blanket) (BX of 5)

0007

Gentherm

930

Large Kool Kit (Box of 5)

0008

Gentherm

876

Maxi-Therm Lite (Disposable) Adult/OR Table Size - 25"x64" (BX of 10)

0009

Gentherm

874

Maxi-Therm Lite (Disposable) Pediatric Size - 25"x33" (BX of 10)

0010

Gentherm

873

Maxi-Therm Lite (Disposable) Infant Size - 12.5"x18" (BX of 10)

0011

Gentherm

300

Maxi-Therm Lite Staff/OR Vest (BX of 5)

The Department of Veterans Affairs (VA) is seeking vendors who can provide Gentherm® Warming/Cooling Units -- Patients or equal as listed above which meet all the following salient characteristics: Vendors may quote any product solution or configuration so long as they meet the salient characteristics. Products quoted in the technical volume must be captured on the Vendor s pricing volume (Attachment A, Price Cost Schedule) of the solicitation. Vendors may quote any additional ancillary products which they deem to be essential to the functionality of the proposed solution; these items must be captured in the Vendor s pricing volume with a quantity of zero.

Please complete the highlighted columns, indicating: 1) the applicable CLIN; and, 2) Page # where the SC is found. CLIN s 0001-0011 apply to the following SCs:

SC #

SALIENT CHARACTERISTICS

METHOD OF EVALUATION

Applicable CLINS

PAGE # WHERE SC IS FOUND IN TECHNICAL LITERATURE

SC 1

Must provide Auto Mode Patient Temperature Set Range between 90F to 100F (32.2C to 37.8C)

Literature Review

SC 2

Must provide Full-body hypo and hyper -thermia application

Literature Review

SC 3

Must provide Fluid Temperature Range between 40F and 104F (4.4C to 40C)

Literature Review

SC 4

Must have temperature readout in both Celsius and Fahrenheit

Literature Review

SC 5

Must have high temperature fluid and low temperature fluid visual and audible alarm

Literature Review

SC 6

Must have low fluid visual and audible alarm

Literature Review

SC 7

Must have a minimum reservoir capacity of 3.5 liters

Literature Review

SC 8

Must have manual, automatic, and monitoring operation modes

Literature Review

SC 9

Must be equipped with an automatic shutdown feature

Literature Review

New products replacing awarded items and released to the market during the period of performance shall be offered to the Government at a discounted price. The Government reserves the right to not accept the new products. The Contractor shall continue to supply the Contracted item(s) as originally identified.

The following attachments are incorporated by reference. All criteria outlined in the attachments are applicable to this combined synopsis/solicitation.

See attached document: ATTACHMENT A - PRICE COST SCHEDULE - NX EQ WARMING/COOLING UNITS - PATIENTS

See attached document: ATTACHMENT B - CONTRACT ADMINISTRATION - NX EQ WARMING/COOLING UNITS - PATIENTS

See attached document: ATTACHMENT C - CONTRACT CLAUSES - NX EQ WARMING/COOLING UNITS - PATIENTS

See attached document: ATTACHMENT D - SOLICITATION PROVISIONS - NX EQ WARMING/COOLING UNITS - PATIENTS

See attached document: ATTACHMENT E - REPORTING TOOL - NX EQ WARMING/COOLING UNITS - PATIENTS