6515--Sources Sought Notice - Syringe Pumps - White River Junction VAMC
Closed Pre-Solicitation Posted
- Solicitation number
- 36C24126Q0719
- Agency
-
Veterans Integrated Service Network 1
Veterans Health Administration, Department of Veterans Affairs
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 339112 Surgical and Medical Instrument Manufacturing
- Place of performance
- Department of Veterans Affairs Veterans Health Administration White River Junction, Vermont 05009, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Veterans Affairs Veterans Integrated Service Network 1 is conducting market research to identify sources capable of supplying ICU Medical Medfusion 4000 syringe infusion pumps, associated software, accessories, installation, and training services to White River Junction VA Medical Center by August 17, 2026. This is a sources sought notice for planning purposes only; no contract will be awarded from this announcement, and responses are voluntary and will not affect future ability to submit offers.
The requirement specifies new equipment only (no refurbished units) with delivery accuracy of 2%, flow rates from 0.01 mL/hr to 1130 mL/hr, automatic syringe detection for 1–60 mL syringes, smart pump safety features including customizable drug libraries and FlowSentry pressure monitoring technology, and PharmGuard software for drug library customization specific to WRJ VAMC clinical needs. Installation services must include complete deployment, configuration, technical checks, trash removal, and coordination with biomedical staff. Training must cover user manuals, service manuals, and on-station clinical and technical instruction for all clinical staff including providers, technicians, biomedical engineers, and designated users. Vendor must provide one-year manufacturer warranty and all tools and materials required for full installation.
Place of performance is White River Junction VA Medical Center, White River Junction, Vermont. Network Contracting Office 1 in Augusta, Maine is the contracting office. The government determined that no equivalent domestic end products are available; vendors may propose suitable domestic alternatives if they demonstrate full technical equivalency. Responses should include company information (SAM UEI, CAGE code, business size and socioeconomic status including SDVOSB/VOSB status), capability statements demonstrating experience with similar medical devices, authorized distributor certification from ICU Medical/Smith Medical, delivery and lead time estimates, and past performance references. No pricing is required. Contact Contract Specialist Dewan Britton (Dewan.Britton@va.gov, 910-343-5300) with submissions via email only.
Notice text
This Sources Sought Notice is issued solely for market research and planning purposes. It does not constitute a solicitation, nor is it a request for proposals. No contract will be awarded from this announcement. Responses are strictly voluntary and will not affect future ability to submit offers.
1. Purpose of the Notice
The White River Junction VA Medical Center (WRJ VAMC) is conducting market research to identify qualified and capable sources (large or small; including SDVOSB/VOSB) that can provide ICU Medical Medfusion 4000 Syringe Infusion Pumps, associated software, accessories, installation, and training services. The requirement supports multiple clinical environments requiring precise small volume drug delivery.
2. Description of the Requirement
The Government requires:
Medfusion 4000 syringe infusion pumps
Delivery accuracy ±2%, flow rates 0.01 mL/hr to 1130 mL/hr
Automatic syringe detection (1 mL 60 mL)
Smart pump safety features including customizable drug libraries and FlowSentry pressure monitoring technology
PharmGuard software for drug library customization specific to WRJ VAMC clinical needs
Equipment specifications
New equipment only (no refurbished units)
Vendor-supported OS
Delivery, setup, software configuration, calibration, and user/account management
Training
User manuals, service manuals
On station clinical and technical training
Cleaning and maintenance guidelines
Training for all clinical staff: providers, technicians, biomedical engineers, and other designated users
Installation Services
Complete deployment, configuration, technical checks, trash removal
Coordination with Biomed staff and WRJ VAMC project POC
One-year manufacturer warranty
Vendor to provide all tools/materials required for full installation
3. Delivery Information
Delivery Location:
White River Junction VA Medical Center
163 Veterans Drive
White River Junction, VT 05009
4. Requested Response Information
Interested parties are asked to submit the following:
Company Information
Company Name, SAM UEI, CAGE code
Business size & socioeconomic status (SDVOSB, VOSB, Small Business, etc.)
Capability Statement
Ability to provide ICU Medical Medfusion 4000 pumps, software, accessories
Experience with installation and clinical training for similar medical devices
Ability to meet VA requirements (equipment specs, warranty, manuals, deployment schedule)
Authorized Distributor Certification
Proof of authorized reseller/distributor status for ICU Medical/Smith Medical products
Delivery & Lead Time Estimates
Past Performance
Relevant projects in the last 3 5 years involving medical infusion devices
5. Important Notes
This is NOT a solicitation; no pricing is required at this stage.
The Government will not reimburse costs associated with responding to this notice.
Email submissions only; no paper submissions will be accepted.
6. Domestic Alternatives Statement
Market research conducted by the White River Junction VA Medical Center indicates that no equivalent domestic end products are available for this requirement. Vendors may still propose suitable domestic products only if they can demonstrate full technical equivalency to the ICU Medical Medfusion 4000 syringe infusion pumps.
7. Primary Contact for Responding Vendors
Please submit all responses via email to:
Dewan.Britton@va.gov
Subject Line: Sources Sought Medfusion 4000 Syringe Pumps (WRJ VAMC)
Files
| File | Type | Posted |
|---|---|---|
| 36C24126Q0719.docx | DOCX document |
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