6515--Sialendososcopy Sinus Instrument Set Brand Name or Equivalent

Closed Pre-Solicitation Posted

Solicitation number
36C25926Q0429
Agency
Responses due
Set-aside
No set-aside

Opportunity facts

Place of performance
Department of Veterans Affairs Eastern Colorado VA Healthcare System Aurora CO 80045, United States

Notice details come from SAM.gov. Updated .

About this opportunity

The Department of Veterans Affairs, Veterans Health Administration (VHA), Network Contracting Office 19 is conducting a market survey to identify potential sources for a Karl Storz Sialendoscopy Instrument Set or equivalent products for the Rocky Mountain Regional VA Medical Center in Aurora, Colorado. This pre-solicitation notice seeks suppliers capable of providing a comprehensive sialendoscopy and sinus instrument set containing approximately 100 line items, including mini-sialendoscopy telescopes, specialized forceps, scissors, probes, dilators, stone extractors, and associated sterilization trays and cleaning supplies. Key requirements include original equipment manufacturer (OEM) warranties covering parts and labor with travel and shipping costs included, delivery within 30 days of award during business hours (Monday-Friday, 7:00 AM-3:00 PM), and compliance with the Buy American Act. Interested vendors must submit responses by 12:00 PM Mountain Time on Monday, April 27, 2026, to Contract Specialist Jeremy Ferrer at jeremy.ferrer@va.gov and must provide detailed company information, employee counts under NAICS Code 339112, confirmation of retail or wholesale engagement with the instrument type, and documentation of Buy American Act compliance. This notice is issued for information and planning purposes only; responses will not result in binding awards, and the Government will not compensate respondents for costs incurred in providing information.

No set-aside designations apply to this procurement. No incumbent contractor or current contract values are identified in the pre-solicitation materials. The solicitation does not specify an estimated award value or budget range. Interested vendors must demonstrate their qualifications by confirming whether they employ fewer than 500 employees (verifiable through the System for Award Management), whether they are primarily engaged in retail or wholesale trade and normally sell the type of items being supplied, and whether they take ownership or possession of items with their own personnel, equipment, or facilities. Vendors must also provide operation and maintenance manuals in both printed binder format (quantity 2) and digital copies (quantity 1) for all items included in the instrument set.

Notice text

The Department of Veterans Affairs, Veterans Health Administration (VHA), Network Contracting Office 19 (NCO 19) is conducting a market survey and is seeking potential sources for a Sialendoscopy Instrument Set for Rocky Mountain Regional VA Medical Center in Aurora, CO. All details of the items needed can be found in the Statement of Work below.

This Sources Sought Notice is issued for information and planning purposes only. This is not a solicitation or a request for proposal and shall not be construed as an obligation or commitment by the Government. An award will not be made on any offers submitted in response to this notice, and it shall not be implied the Government is committed to providing any solicitation or award following this notice. The Government will not pay for any information received in response to this request, nor will the Government compensate a respondent for any costs incurred in developing the information provided.

Responses shall be submitted to jeremy.ferrer@va.gov by 12:00PM MT on Monday, April 27th, 2026.

This notice is intended strictly for market research. The purpose of this Sources Sought Notice is to determine interest and capability of potential qualified sources of supply and determine the socioeconomic size classification of the supplier and manufacturer of the end item.

Interested companies shall provide, at a minimum, the following information with their response;

Company Name and Address:

Point of Contact (POC)

Name:

Email Address:

Phone Number:

Unique Entity ID:

As part of your response, please answer the following questions:

[Â ] yes [Â ] no - Does not exceed 500 employees; (NAICS Code 339112) must be verifiable through the System for Award Management). If yes, how many employees? _____

[Â ] yes [Â ] no - Is primarily engaged in the retail or wholesale trade and normally sells the type of item being supplied;

[Â ] yes [Â ] no - Takes ownership or possession of the item(s) with its personnel, equipment or facilities in a manner consistent with industry practice (identify how this occurs); and

[Â ] yes [Â ] no - Will supply the end item of a small business manufacturer, processor or producer made in the United States, or obtains a waiver of such requirement pursuant to paragraph (b)(5) CFR 121.406. If yes, what is the manufacturer s name? ________________

What is the country of origin? __________________

Is this item(s) available on an FSS or Government Contract? ________________

Additionally, as part of your response, please complete the attached Buy American Certificate in accordance with RFO 25 and Buy American Act.

For Service-Disabled Veteran Owned Small Businesses (SDVOSB) and Veteran Owned Small Businesses (VOSB) please complete attached VAAR 852.219-75 VA Notice of Limitations on Subcontracting - Certificate of Compliance for Services and Construction.

Please list any/all subcontractors (and their size standard IAW NAICS 339112) if they will be utilized for this requirement AND what they will be performing. How is your firm going to comply with Limitations on Subcontracting requirements? If no subcontractors will be used, please state No Subcontractors will be used for this requirement in the technical section of your response

Note: Do not include Proprietary, classified, confidential, or sensitive information in responses.

In addition to providing the information requested above, responding companies are encouraged to include any relevant information (specifications, cut sheets, brochures, capability statement, past experience etc.) to confirm the company s ability to meet the requirements outlined in this request.

Responses to this notice are not offers and cannot be accepted by the U.S. Government to form a binding contract or agreement. This notice shall not be construed as a commitment by the Government to issue a solicitation, or ultimately award a contract, nor does it restrict the Government to a particular acquisition approach. The Government will in no way be bound to this information if any solicitation is issued.

Files

File Type Posted
36C25926Q0429.docx DOCX document
RFO 52.225-2 Buy American Certificate.pdf PDF

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