6515--replacement of endoscope reprocessor system. Brand name or equal to medivator IAW SOW. OEM letter from the manufacturer is required. If no OEM letter vendor will be considered non-responsive.
Closed Solicitation Posted
- Solicitation number
- 36C24526Q0503
- Agency
-
Veterans Integrated Service Network 5
Veterans Health Administration, Department of Veterans Affairs
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 339112 Surgical and Medical Instrument Manufacturing
- Place of performance
- Baltimore VA Medical Center 10 North Greene Street
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Veterans Affairs, Network Contracting Office 5 at Baltimore VA Medical Center, seeks replacement of endoscope reprocessor and sterilizer systems (brand name or equal to Medivator), with quotations due May 15, 2026 at 3:00 PM Eastern Time. This is a Total Small Business Set-Aside; SDVOSB offerors must be verified in the SBA Small Business Search Database at time of quote receipt and award.
Place of performance is 10 North Greene Street, Baltimore, Maryland 21201. The procurement requires three endoscope reprocessors (ADV1008 or equivalent) and one endoscope sterilizer (Enspire 3000 Series or equivalent), deinstallation of existing equipment, onsite installation, operator training, system validation by an OEM-trained representative, and one year of preventive maintenance beginning upon completion of validation testing. Equipment specifications include reprocessor external dimensions not exceeding 49" W x 32" D x 69" H and sterilizer dimensions not exceeding 23" W x 35" D x 68" H; both systems must be compatible with barcode scanners and CensiTrac instrument tracking systems and feature touchscreen controls and hands-free operation. Delivery is required within 90 days of award, F.O.B. destination. Only new OEM products are acceptable; gray market and counterfeit items are prohibited. Contractor must be an OEM, authorized dealer, or authorized distributor with OEM authorization documentation.
NAICS code is 339112 (Surgical and Medical Instrument Manufacturing); PSC code is 6515. This is firm-fixed-price single award. Evaluation criteria include technical capability, quality of proposed solution and delivery timeline (Microsoft Project and CAD drawings required), maintenance availability and service capabilities, price, past performance (three references from comparable hospital settings within the last five years), OEM authorization letter, and Trade Agreements Certificate compliance. Vendors without an OEM letter or completed Trade Agreements Certificate will be deemed non-responsive. Quotations must be submitted via email to Contract Specialist Mohsin Abbas at Mohsin.Abbas2@va.gov; late submissions will not be accepted.
Notice text
COMBINED SYNOPSIS/SOLICITATION FOR COMMERCIAL ITEMS
General Information
Document Type:
Combined Solicitation/Synopsis
Solicitation Number:
36C24526Q0503
Posted Date:
Thursday, May 5, 2026
Response Date:
Friday, May 15, 2026
Product or Service Code:
6515
Set Aside:
Total Small Business Set-Aside.
NAICS Code:
339112, Surgical and Medical Instrument Manufacturing.
Contracting Office Address
The Department of Veterans Affairs
Network Contracting Office 5
Baltimore VA Medical Center
10 North Greene Street
Baltimore, MD 21201
Description
This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Items. RFO FAR 12.2 Solicitation, Evaluation, and Award for Commercial Items, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested, and a written solicitation document will not be issued. The Government reserves the right to make no award from this solicitation.
This solicitation is a request for quotations (RFQ). The government anticipates awarding a firm-fixed price purchase order resulting from this solicitation. This request for quotations (RFQ) is for single award. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2026-01.
The associated North American Industrial Classification System (NAICS) code for this procurement is 339112, Manufacturing with a small business size standard of 1000 employees. Set-Aside: Total Small Business Set-Aside.
SDVOSB s Offerors must be verified in the SBA Small Business Search Database: https://search.certifications.sba.gov/, at the time of receipt of quotes and at the time of award.
The Department of Veterans Affairs, Network Contracting Office 5, Baltimore VA Medical Center, 10 North Greene Street, Baltimore MD 21201 is soliciting quotations from all small businesses to provide Endoscope Reprocessor Replacement System Brand Name or Equal to Medivators IAW SOW at the VISN 05 facility listed below. Respondents to this solicitation must fully demonstrate their capability by supplying detailed quote information along with any other documents necessary to support the requirements below.
All interested companies shall provide quotation(s) for the following: (See Attachments).
Place of Performance: VISN 05 Medical Center.
Baltimore VA Medical Center
10 North Greene Street
Baltimore, MD 21201
Hours of Operation:
The Baltimore VAMC requires the contractor to provide the requested items within 90 days after receiving receipt of award (ARO) from the contract award to the VA medical facility warehouse above during normal business hours from 8:00 AM to 3:30 PM (EST), Monday through Friday.
Government Responsibilities:
No Government Furnished Property (GFP) will be provided.
The Government will provide access to areas and an escort when required by participating in Medical Center policy.
The Government will provide applicable VA Polices, Handbooks, Guides, Regulations and Medical Center Memorandums
The Government will unilaterally award Task Orders to fund the required services for each facility.
The Contract Specialist for this contract will be:
Mohsin Abbas
Mohsin.Abbas2@va.gov.
The Government Point of Contact for this Requirement will be:
VA POC: Connor Weatherwax
Email: Connor.Weatherwax@va.gov.
E. Price Schedule:
The contractor must provide a price quote for each CLIN delineated in Attachment 3 to be considered for award.
** See Attachment 2: Price Quote Contract Line-Item Number (CLIN) Table **
F. Evaluation of Quotes:
The Government will select the quote that represents the best benefit to the Government at a price that can be determined reasonable. The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government.
** See Details in 52.212-2 Evaluation Commercial Items **
Specific quote requirements are detailed in attached FAR 52.212-1 Instructions to Offerors Commercial Items .
Following receipt of quotes, the Government will perform an evaluation using a comparative evaluation of the services quoted in accordance with RFO 12.203 - Evaluation. See Details in 52.212-2. The Government will compare quotes to one another to select the quote that best benefits the Government by fulfilling the requirement.
Contractors may submit more than one quote; however, contractors are strongly encouraged to submit their best technical solutions and prices in response to this request for quote.
Once the Government determines there is/are a contractor(s) that can provide a product that meets(s) the requirements of this request for quote, the Government reserves the right to communicate with only those contractors quoting the best-suited service to address any remaining issues.
G. Clauses and Provisions:
The clauses and provisions for this solicitation are found in Attachment S02 Attachment 1 RFQ 36C24526Q0503. The Clauses and Provisions provide additional information regarding the requirements for quote submission and evaluation.
This is an open-market combined synopsis/solicitation for supplies as defined herein.  The government intends to award firm fixed price contract as a result of this combined synopsis/solicitation that will include the terms and conditions set forth herein. Orders will then be placed against this contract. All quotes must include a statement regarding the terms and conditions herein as follows:
"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."
OR
"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"
Offeror shall list exception(s) and rationale for the exception(s).
All quotations shall be sent via email to Mohsin Abbas, Contract Specialist,
Mohsin.Abbas2 @va.gov . Submission shall be received no later than 3:00 EST on May 15, 2026. Late submissions shall not be accepted. FAR 52.212-1(f)(1), RFO 52.212-1(c)(1). Only e-mailed quotes will be accepted. It is the responsibility of the vendor to ensure the Government s timely receipt of their quote.
Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Contract Specialist, Mohsin Abbas, Mohsin.Abbas2@va.gov.
Files
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