S02 - ATTACHMENT 3 - STATEMENT OF WORK - REPLACEMENT OF ENDOSCOPE REPROCESSOR SYSTEM AND INSTALLATION - 05-07-2026.pdf

B.2 STATEMENT OF WORK

STATEMENT OF WORK

REPLACEMENT OF ENDOSCOPE REPROCESSORS SYSTEM & INSTALLATION

VA MARYLAND HEALTH CARE SYSTEM

BALTIMORE, MD

PURPOSE:

The overall purpose of this requirement is to procure replacement of three (3) reprocessors and one (1) new endoscope sterilizers to be deployed in the Sterile Processing Service (SPS) at the VA Maryland Health Care System (VAMHCS), Baltimore, MD location. This requirement will account for the procurement of three endoscope reprocessors and one new endoscope sterilizer, the necessary accessories, training, extended installation, and system validation.

SCOPE:

The contractor shall deliver and install the systems with all specified salient characteristics. Only new equipment will be accepted. The contractor shall provide shipping, transport, installation, and all equipment necessary to meet the requirements and capabilities listed within the scope.

The contractor shall deliver the endoscope reprocessors and sterilizer to the rooms of choice at the Baltimore VA medical center. The assembly and validation of the system must be performed by a representative who has been service trained by the Original Equipment Manufacturer (OEM). The contractor is responsible for identifying any missing parts or components not included in the order for the specified equipment to be successfully installed and validated to their full potential. The contractor shall include accessories and consumables in the quotes.

SALIENT CHARACTERISTICS:

Endoscope reprocessors must have:

• Monitor to run software and monitor progress of reprocessing cycle

• Foot switch for hands-free opening and closing

• Easy access control panel

• External dimension of ultrasonic washers must be less than or equal to 49” W x 32” D x 69” H

• Must have minimum net usable chamber dimensions of 32” W x 15” L x 16” D

• Easily accessible chemical drawers for maintenance

• Compatibility with barcode scanner

• Compatibility with CensiTrac

• Ability to reprocess 2 endoscopes at once

Endoscope sterilizer must have:

• Touchscreen operating panel

• Hands free opening and closing of the machine

• Barcode scanner compatibility

• External dimension of ultrasonic washers must be equal to or cannot exceed 23” W x 35” D x 68” H

• Compatible with CensiTrac

REMOVAL AND INSTALLATION:

The contractor will perform installation as the VAMHCS deems fit through discussions with Biomedical Engineering and Sterile Processing. Contractor will provide removal of the existing endoscope reprocessors that are currently in use in Baltimore VA’s Sterile Processing Department. These devices are as follows, three (3) Medivators Advantage Plus ADV-1007. Size Dimensions for the devices are as follows: Advantage Plus ADV- 1007: 49” x 32" x 69" (W x D x H). The contractor will disconnect all water lines and utilities and remove the devices and any accessories from the space and from the facility to dispose of them. Contractors will need to coordinate with Biomedical Engineering and Infection Control staff to establish removal and installation plans, in accordance with local guidelines. The contractor will be responsible for all labor and materials to relocate plumbing connections as necessary to connect to new equipment. Contractors will use existing drains and will cap off any unused lines. Contractor will be responsible for providing all labor and materials necessary for reconnecting the DI/RO water, hot and cold water and compressed air to all equipment. Contractors will provide necessary labor and material to disconnect and reconnect power to the 3 endoscope reprocessors.

DELIVERY

The contractor shall deliver equipment and any necessary accessories to the Baltimore VA Warehouse as required in the quantities specified. Any delivery must be coordinated with the COR prior to shipping. The contract must give the COR a minimum of 3 weeks’ notice prior to shipping. Delivered materials will arrive in the manufacturer’s original sealed containers with the associated purchase order number listed on the outside of the box. The contractor shall remove all related shipping debris and packing from the VAMHCS facilities. Delivery address will be:

Baltimore VA Medical Center 10 North Greene St.

Baltimore, MD 21201 ATTN: Biomedical Engineering

SITE CONDITIONS

There shall be no smoking on hospital property at any time. Contractor personnel on-site may be required to wear masks to protect against the spread of COVID-19 at any time in accordance with local health guidelines. Due to the sensitive location of the equipment install, personnel on-site may be required to don and doff disposable protective clothing upon entering and exiting the space.

INSPECTION AND ACCEPTANCE

The contractor shall conduct a joint inspection with the COR upon delivery of equipment.

The contractor shall provide the VA COR with a list of missing and/or damaged items found upon inspection and have those items replaced at no cost to the Government. The COR shall ensure all work is completed satisfactorily prior to acceptance. Disputes shall be resolved by the VA Contracting Officer.

PERIOD OF PERFORMANCE:

Delivery is expected within 90 days ARO.

OPERATOR TRAINING

Onsite education and training by a vendor service trained representative will be provided to VAMHCS clinical staff, Facilities and Engineering staff, and the Biomedical Engineering staff. The scheduling of operator training shall be coordinated with the COR after delivery and installation.

PROTECTION OF PROPERTY

The contractor shall protect all items from damage. The contractor shall take precautions against damage to the building(s), grounds and furnishings. The contractor shall repair or replace any items related to building(s) or grounds damaged accidentally or on purpose due to actions by the Contractor.

SECURITY REQUIREMENTS

The contractor must have a photo ID available when performing work at the VA Medical Center and be willing to present it to VA staff. The contractor is responsible for providing any personal protective equipment (PPE) that is deemed necessary to complete tasks stated in this requirement. The contractor must follow the VA Maryland Health Care Systems current COVID-19 guidance for entry to any medical center or Community Based Outpatient Clinic (CBOC).

WARRANTY

At a minimum the cart washer and washer-disinfectors and accessories must include a 1-year warranty on all parts and labor at no cost to the Government. Additional years are highly recommended as added value to the government. The warranty shall begin upon completion of validation testing. Warranty shall include onsite repairs and over-the-phone support. Contractor shall provide routine maintenance service program during warranty period. All repairs shall be performed by a vendor or contractor which has been certified by the vendor to perform the repairs. The warranty shall include all travel and shipping costs associated with any warranty repair.

CONTRACT TYPE.

Firm-Fixed Priced Contract

Evaluation Factors Endoscope Reprocessor Replacement and Installation

VA Maryland Health Care System Baltimore, MD

EVALUATION FACTORS:

Volume I - Technical Capability

The offeror shall provide technical information and specifications regarding the proposed endoscope reprocessors replacement and installation described in the Statement of Work with technical information required to include the following:

· Provide equipment specifications and cut sheets

· Explain how the proposed equipment connectivity software interfaces with Censitrak instrument tracking system, to include interfaced information and equipment required, server hardware, etc.

Volume II – Quality of Proposed Solution and Delivery Terms

The offeror should provide a complete package with how the proposed equipment will fit into the existing Sterile Processing space. The offeror should clearly articulate the estimated scope and timeline for equipment delivery and installation for all equipment with technical information required to include the following:

· Microsoft Project or equivalent project timeline, to include estimated equipment lead times

· Detailed scope of work for the installation of the equipment to include what is provided by the offeror and what is the responsibility of the VA Maryland Health Care System

· Provide CAD Drawings or equivalent of the equipment placement in the SPS area

Volume III – Maintenance Availability

The offeror should provide information pertaining to their service costs and capabilities for supporting the endoscope reprocessors with technical information required to include the following:

· Number of parts depots in the service area and number of service technicians covering the service area

· Provide information on contracted time to arrive on-site for repair and average time to repair

· Provide information around parts availability and backordered part information

Volume IV – Price

Price - The offeror shall complete the pricing schedule provided in the solicitation. This will be used to determine selection should all other factors be considered equal.

Volume V – Past Performance

The offeror shall submit three (3) past performance references that are recent and relevant which focuses on experience within the last five (5) years in the hospital settings that are comparable in size as VA Capitol Health Care Network (VISN 5). References shall include the contract number for the project, a brief description, and a point of contact to include an email address. The information shall be provided in 5 pages or less.

Past Performance- Acceptable or Unacceptable Rating The Government shall make an objective assessment of the Offeror's current/past performance. It will conduct a performance acceptable assessment based on aspects of offeror's past performance that are recent and relevant, which focuses on experience within the last 5 years in hospital settings that are comparable in size to VA Capitol Health Care Network (VISN 5) or larger ones which contain Operating Rooms, PACUs and other critical care areas. They must be relevant, similar in complexity, and magnitude requirements of solicitation. Performances that are not recent, relevant, similar in complexity or magnitude will be evaluated with unacceptable performance in this area.

Volume VI – OEM Authorized Distributor Letter from the Manufacturer.

Must provide original equipment manufacturer (OEM) Authorization/distributor Letter from the manufacturer is required for all quotes, if no OEM letter is supplied the vendor will be considered non-responsive and the vendor will be dis-qualified at the time RFI will close.

Volume VII – Trade Agreement Certificate – FAR 52.225-6

Must Complete the Trade Agreement Certificate – FAR 52.225-6. If no completed buy American certificate, the vendor will be considered non-responsive, and the vendor will be disqualified at the time RFI will close.

Volume VIII – Evaluate Offers IAW The polices & procedures of FAR part 25 of the

Federal Acquisition Regulation (FAR).

The Government will evaluate offers IAW the policies & procedures of part 25 of the

Federal Acquisition Regulation (FAR).