6515--Pyxis Equipment for Bay Pines and Lee County

Good day, SDVOSB s, VOSB s & SB's

This Sources Sought is issued solely for informational and planning purposes only. It does not constitute the issuance of a solicitation or a promise to issue an solicitation in the future. The purpose of this notice is to conduct market research and obtain information from qualified SB s. This is not a request for bids, quotes, offers, or proposals. The responses to this announcement will assist in determining the socio-economic status such as a SDVOSB set-aside if feasible. If insufficient SDVOSB responses are received to establish the basis for setting this requirement aside for SDVOSB s, the requirement may be solicited as a VOSB or a SB set aside, if no or not enough small business responses are received, this may be solicited as unrestricted, all interested parties responding shall be eligible to compete.

Please direct reply in the affirmative via email if you are interested and can provide the required product/service for this requirement. Please provide your capability statement, letter of supply if applicable or available. I will accept responses for this Sources Sought until the 9th of March 2026 14:00, thanks.

GENERAL: C.W. Bill Young Veterans Hospital, 10000 Bay Pines Blvd; Bay Pines, Florida 33744 has a requirement for BD Pyxis Refrigerators, converting non-PROFILE to PROFILE Pyxis Medstations, and Medication Label Module Printers.

BACKGROUND: Bay Pines VA Healthcare System (BPVAHCS) utilizes the Pyxis - Automated Dispensing Equipment (ADC) to maintain and dispense all medications for the C.W. (Bill) Young (CWY) Medical Center and Lee County VA Healthcare Clinic. BPVAHCS is seeking to purchase BD Pyxis ES Refrigerators to replace current end of life medical graded refrigerators. In addition, BPVAHCS is seeking to convert non-PROFILE to PROFILE medstations for current Pyxis medstations. Bay Pines requires Pyxis equipment for support under the same practices and policies as the current Pyxis equipment. Medication Label Module (MLM) printers will be directly connected to the Pyxis medstations and provide patient specific labeling for injectables, such as insulin.

SCOPE: In order to provide the same level of care, workflow practices, and policies pertaining to the current system used by the CWY Medical Center and LCHCC locations, the purchase of the automated dispensing system must integrate fully with the current Pyxis equipment.

The contractor shall provide all hardware, tools, or supplies necessary for the configuration, installation, and training for this procurement.

Pertaining to ADC, the equipment under the purchase agreement the contractor will follow the mandatory guidelines in the VHA Directive 1108.1, SOP 516-119-002, and Institution for Safe Medication Practices (ISMP) Guidelines for the Safe Use of Automated Dispensing Cabinets . Pertaining to Controlled Substances, the equipment under the purchase agreement the contractor will follow the mandatory guidelines in the VHA Directive 1108.1, VHA DIRECTIVE 1108.07, VHA Directive 1195 High Alert Medications, SOP 516-119-002, and SOP 516-22-119-022.

The vendor will deliver the equipment to the Bay Pines VAHCS Pharmacy at the following addresses:

10000 Bay Pines Blvd Bay Pines, Florida 33744; Warehouse Bldg 110.

2489 Diplomat Parkway East Cape Coral, FL 33909

The purchased equipment must interface with the Veteran Health Information Systems and Technology Architecture (VistA).

The contractor will provide training for the Bay Pines VAHCS Pharmacy/Nursing staff at the site of installation.

The contractor will ensure all Preventative Maintenance and/or Updates are current on the device at the point of installation that may have been issued since the device was manufactured and shipped.

The contractor will provide to the pharmacy point of contact (POC) all engineering documentation, including but not limited to, mechanical drawings, electrical/wiring diagrams, and support system layouts.

SALIENT CHARACTERISTICS:

The equipment will be fully operational and function to the same degree as our current Pyxis Profile Medstations, Anesthesia Carts, Remote Managers, and CIISafe at the CWY VAMC and LCHCC locations.

The equipment must be sufficient to reduce the time spent by personnel inventorying-controlled substances.

The equipment must support the efficient and timely re-supplying of medications with enhanced medication security, and state-of-the-art-controlled substance accountability.

4. The equipment must provide quick access to first doses for starting medication orders.

BRAND NAME PARTS REQUIRED:

135291-01 Profile Upgrade for Medstation x 28 (Bay Pines and Lee County)

137725-01 Pyxis ES Ref 5CF, RHG 3 Deep Bins x1 (Lee County)

137720-01 PyxisES Ref 5CF, RHG-3 Std Bi x3 (Lee County)

137721-01 PyxisES Ref 5CF, LHG-3 Std Bi x2 (Lee County)

137719-01 PyxisES Ref 5CF, LHG- 0 Bi x2 (Lee County)

137718-01 Pyxis ES Ref 5CF, RHG 0 Bins x3(Lee County)

137720-01 PyxisES Ref 5CF, RHG-3 Bins, Deep Bin x 27 (Bay Pines)

139402-01 Dispensing Freight Fee (Federal) x 38 (Bay Pines and Lee County)

1362762-02 Medication Label Module X 22

SOFTWARE: N/A

TRAINING: Contractor is to provide a one-time training at installation of equipment (if applicable). Government will require additional training if applicable.

WARRANTY OF EQUIPMENT: Government requirement for standard manufacturer industry warranty term. Government does not accept extended warranty, which requires advance payment.

DELIVERY SCHEDULE: All items to be delivered no later than 06/1/2026.