6515--Philips EC5 Modules for monitoring equipment

Combined Synopsis/Solicitation Notice

Combined Synopsis/Solicitation Notice

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Combined Synopsis/Solicitation Notice

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Combined Synopsis/Solicitation Notice

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1. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Items, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.

2. This is a Request for Quote (RFQ) and the solicitation number is 36C26023Q0948. The Government anticipates awarding a firm-fixed price purchase order contract resulting from this solicitation.

3. This is a BRAND NAME or EQUAL solicitation for The Portland VA Medical Center for EC5 Modules for Philips monitoring equipment.

4. This solicitation is for a SDVOSB Set-Aside. The associated North American Industrial Classification System (NAICS) code for this procurement is 339113, with a small business size standard of 800 Employees and the PSC is 6515.

All interested companies shall provide quotations, including pricing, as a part of this solicitation. All information of this nature submitted to the government shall be made in accordance with the Statement of Work below. Responsive quotes shall include a price quote and item technical specifications showing that it meets Salient Characteristics requirements of Philips EC5 Modules for Philips monitoring equipment.(if not Brand Name).

5. Equipment Needed:

ITEM Number

Product Number

Description

Quantity

0001

865114

1 Intellibridge EC5 ID-Module OI

DSUB9m

12

0002

865114

2 Intellibridge EC5 ID-Module-Baxter

Prismax

2

0003

865114

3 Intellibridge EC5 ID-Module-Maquet

Cardiosave

4

0004

989803208681

Project Management

2

0005

989805710138

Labor-Standard time

12

006

890524

acute care services

01

6. Salient Characteristics:

Background

Portland VA Medical center requires EC5 Modules for Philips monitoring equipment.

Specific Tasks

General Requirements:

Vendor to provide the following-

Vendor to provide Intellibridge EC5 Modules for the following models-

Baxter PrisMax (835) and L02 Connection Cables-qty 5

OI DSUB9m Crossed IDM with L02 connection cables-qty 12

Maquet Cardiosave and L02 connection Cables- qty 4

All parts must be compatible with current Philips monitoring equipment (X3/MX100/MX500/MX800)

All Labor to be performed at the Portland VAMC during standard working hours M-F 0800-1600.

Performance Monitoring

The tasks are well defined and can, therefore, be easily monitored by the Government point of contact (POC), who shall represent the government for this process. The contractor performance will be monitored, and the work certified by the POC. The POC will assure contractor quality by routine inspections, product sampling, and monitoring of work while work is being performed.

Security Requirements

All contractor employees will be hosted/monitored/escorted by PIV d VA personnel while onsite.

Contractors will undergo background checks in accordance with VHA policy

The POC is responsible for certifying that the work done under this contract is performed to standard. The POC is also responsible to assure the inspection and acceptance of products provided incidental to services.

Period of Performance

This is a one-time service that will be scheduled at time of award.

7. Delivery address:

Portland VA Healthcare System

3710 SW US Veterans Hospital Rd

Portland, OR 97239- 2964

All parts are to be delivered to VA Portland Health Care System (HCS).

8. The full text of FAR and VAAR provisions or clauses may be accessed electronically at: http://acquisition.gov/comp/far/index.html

http://www.va.gov/oal/library/vaar/index.asp

The following solicitation provisions apply to this acquisition:

9. FAR 52.212-1, Instructions to Offerors Commercial Items , applies to this acquisition and the following clauses and instructions are added as addenda:

ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS COMMERCIAL

52.252-1

Solicitation Provisions Incorporated by Reference (FEB 1998)

52.204-7

System for Award Management (OCT 2018)

52.204-16

Commercial and Government Entity Code Reporting (AUG 2020)

52.211-6

Brand Name or Equal (AUG 1999)

52.214-21

Descriptive Literature

(a) Gray market items are Original Equipment Manufacturers (OEM PHILIPS NORTH AMERICA LLC.) goods sold through unauthorized channels in direct competition with authorized distributors. This procurement is for new OEM medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e. replacement parts) for VA Medical Centers. No remanufactures or gray market items will be acceptable.

(b) Offeror shall be an OEM, authorized dealer, authorized distributor or authorized reseller for the proposed medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e. replacement parts), verified by an authorization letter or other documents from the OEM, such that the OEM s warranty and service are provided and maintained by the OEM. All software licensing, warranty and service associated with the medical supplies, medical equipment and/or services contracts for maintenance of medical equipment shall be in accordance with the OEM terms and conditions.

(c) The delivery of gray market items to the VA in the fulfillment of an order/award constitutes a breach of contract. Accordingly, the VA reserves the right enforce any of its contractual remedies. This includes termination of the contract or, solely at the VA s election, allowing the Vendor to replace, at no cost to the Government, any remanufactured or gray market item(s) delivered to a VA medical facility upon discovery of such items.

(d) Any award made as a result of this solicitation will be made on an All or Nothing Basis.

(e) Offerors are warned against contacting any VA personnel other than the Contracting Officer and Contract Specialist prior to placement of any award made resulting from this RFQ. If such contact occurs and found to be prejudicial to competing contactors, the offeror making such contact may be excluded from award considerations.

(f) All proprietary information shall be clearly and properly marked. If the Offeror submits annexes, documentation, attachments or the like, not specifically required by this solicitation, such will count against the Offeror s page limitations unless otherwise indicated in the specific volume instructions below.

(g) All information shall be confined to the appropriate file. The offeror shall confine submissions to essential matters, sufficient to define the quote and provide an adequate basis for evaluation. Offerors are responsible for including sufficient details, in a concise manner, to permit a complete and accurate evaluation of each quote.

(End of Addendum to 52.212-1)

10. FAR 52.212-2, Evaluation-Commercial Items , applies to this acquisition. The government intends to make a best value determination based on, but not limited to, the following evaluation factors when evaluating offers:

(a) Technical Compliance:

Only Brand Name or Equal items will be accepted in accordance with the Salient Characteristics provided in Section (6) above.

(b) Price:

Price - The offeror shall complete the pricing schedule provided in Section (7) above: Price/Cost Schedule.

(c) Proof of Meeting the Special Standards of Responsibility:

The offeror must provide proof of being an authorized distributor of the manufacturer to be considered for award.

11. Offerors are advised to include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications -- Commercial Items, with its offer if has not been completed on SAM.gov.

Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, Offerors Representations and Certifications Commercial Items. If paragraph (j) of the provision is applicable, a written submission is required.

The following contract clauses apply to this acquisition:

12. FAR 52.212-4, Contract Terms and Conditions Commercial Items (OCT 2018)

ADDENDUM to FAR 52.212-4 The following clauses are included as a part of the addendum:

52.204-13

System for Award Management Maintenance (OCT 2018)

52.204-18

Commercial and Government Entity Code Maintenance (AUG 2020)

52.222-19

Child Labor Cooperation with Authorities and Remedies (JUL 2020)

52.232-40

Providing Accelerated Payments to Small Business Subcontractors (DEC 2013)

852.212-70, Provisions and Clauses Applicable to VA Acquisition of Commercial Items (APR 2020). The following clauses are incorporated by this clause:

852.203-70

Commercial Advertising

852.212-71

Gray Market Items (APR 2020)

852.219-10

VA Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside. (NOV 2020)

852.232-72

Electronic Submission of Payment Requests.

852.242-71

Administrative Contracting Officer (OCT 2020)

852.246-71

Rejected Goods

13. The following subparagraphs of FAR 52.212-5 are applicable:

FAR 52.212-5 applies to this acquisition with the following FAR clauses incorporated by reference;

52.204-10

Reporting Executive Compensation & First-Tier Subcontract Awards (JUN 2020) (Pub. L. 109-282) (31 U.S.C. 6101 note)

52.209-6

Protecting the Government s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (JUN 2020) (31 U.S.C. 6101 note)

52.219-6

Notice of Total Small Business Set-Aside (NOV 2020)

52.219-28

Post Award Small Business Program Representation (MAY 2020) (15 U.S.C 632(a)(2))

52.222-3

Convict Labor (JUN 2003) (E.O. 11755)

52.222-19

Child Labor Cooperation with Authorities and Remedies (JAN 2020)

52.222-21

Prohibition of Segregated Facilities (APR 2015)

52.222-26

Equal Opportunity (SEP 2016) (E.O. 11246)

52.222-36

Equal Opportunity for Workers with Disabilities (JUN 2020)

52.222-50

Combating Trafficking in Persons (JAN 2019)

52.223-18

Encouraging Contractor Policies to Ban Text Messaging While Driving (JUN 2020)

52.225-3

Buy American--Free Trade Agreements--Israeli Trade Act (JAN 2021)

52.225-13

Restrictions on Certain Foreign Purchases (JUN 2008)

52.232-33

Payment by Electronic Funds Transfer System for Award Management (Jul 2018)

14. There are no additional contract requirements, terms or conditions.

15. The Defense Priorities and Allocations System (DPAS) ratings are NOT APPLICABLE.

16. Quotes must be emailed to phillip.folger@va.gov and received no later than 17:00 PM PST on 08/24/2023. Quotes may be submitted on this document or the vendor s own form.

No late quotations will be accepted. The Government intends to make award without discussions.

17. For information regarding the solicitation, please contact Phillip Folger at phillip.folger@va.gov

DEPARTMENT OF VETERANS AFFAIRS