6515--Palo Alto VA Health Care System Electroencephalography (EEG) System

The Department of Veterans Affairs Veterans Integrated Service Network 21 is procuring a 256-channel electroencephalography (EEG) system for the VA Palo Alto Health Care System through a sole source acquisition under FAR Part 13. The system must include 16 physiological channels, a hardware amplifier, electrode nets with saline-based electrolyte, a Physio 16 physiological measurement device, GeoSource 3.1 Research analysis software, and supporting hardware including a desktop computer with quad-core i5 processor and 8GB RAM, along with a 600-watt hospital grade isolation transformer. Key technical specifications include 0.9V input noise at 1000 Hz sampling rate, 24-bit A/D resolution, and 200mV dynamic range. The contractor must provide consumables for a minimum of 100 recordings, two days of onsite staff training, comprehensive testing and validation, and delivery and installation to the facility located at 3801 Miranda Avenue, Palo Alto, California 94304. The offer due date and submission deadline is January 26, 2026 at 3:00 PM PST, with a requested delivery date of 180 days after receipt of order.

This is a non-set-aside sole source procurement with no current incumbent contractor identified in the solicitation documents. The contract line items include the main EEG system, electrode nets in multiple sizes, support kits, physiological measurement equipment, extended warranties for amplifiers and nets, basic support contracts, and shipping and handling services, all scheduled for delivery within 180 days after receipt of order. While no specific award value or budget range is disclosed in the notice, the comprehensive nature of the system procurement—including hardware, software, consumables for 100 recordings, training, installation, and warranties—indicates a substantial contract value. The contracting officer for this acquisition is Alex Hernandez at the Department of Veterans Affairs Network Contracting Office 21 (Southern Nevada Healthcare System), and payment will be made by electronic funds transfer upon receipt and confirmation of conforming goods and services.