6515--NX EQ Surgical Lighting Systems

Solicitation Number:

36C10G21Q0001

Notice Type:

Combined Synopsis/Solicitation

Synopsis:

COMBINED SYNOPSIS/SOLICITATION

This is a combined synopsis/solicitation for brand name or equal commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Items, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

Solicitation number 36C10G21Q0001 is issued for this combined synopsis/solicitation; this solicitation is being issued as a Request for Quote (RFQ). This combined synopsis/solicitation incorporates provisions and clauses in effect through Federal Acquisition Circular (FAC) 2020-07, dated 31 August 2020.

Requirement Description:

VA has a requirement to purchase Surgical Lighting Systems to deliver patient care at its VA Medical Centers around the country. Surgical Lighting Systems typically consist of a single or multiple light head attached to a suspension arm or boom that permits vertical and circular motion. There are several types of light sources: conventional incandescent lamps, high-intensity gas discharge lamps, and light emitting diode (LED) lights. The light is configured for flexible positioning and can be equipped with automatic brakes and stops that control positioning while maintaining adequate clearance above and around the surgical site. The Surgical Lighting System can be mounted at a fixed point on a ceiling or wall or positioned along a ceiling-mounted track.

A single award Requirements contract will be awarded for the purchase of brand name or equal equipment in accordance with all terms, conditions, provisions, specifications, and schedule of this solicitation herein. Quotes shall contain the terms for cost/price and technical capabilities of the band name or equal equipment. The Government reserves the right to award without discussions.

The associated North American Industrial Classification System (NAICS) code for this procurement is 339113 Surgical Appliance and Supplies Manufacturing, Product Service Code: 6515 Medical and Surgical Instruments, Equipment, and Supplies and the associated size standard is 750 employees. This procurement action is issued as full and open competition.

This acquisition is for a single award Requirements contract in accordance with FAR Part 16.5 for Steris® brand name or equal Surgical Lighting Systems and related equipment and accessories as identified in ATTACHMENT A NX EQ SURGICAL LIGHTING SYSTEM PRICE COST SCHEDULE. All interested companies shall provide a quote for all Contract Line Item Numbers (CLINs) listed in ATTACHMENT A NX EQ SURGICAL LIGHTING SYSTEM PRICE COST SCHEDULE.

The ordering period is for one year with two 12-month option years. Delivery is FOB destination. Firm-Fixed Price Orders will be placed against this contract in writing and will provide the delivery locations, delivery dates and exact quantities.

The FAR provision at 52.212-1, Instructions to Offerors Commercial, applies to this acquisition including attached addenda to the provision.

The FAR provision at 52.212-2, Evaluation -- Commercial Items, and the specific evaluation criteria as attached addenda also applies to this acquisition

The Offeror is to include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications -- Commercial Items, with its offer.

Clause at 52.212-4, Contract Terms and Conditions -- Commercial Items, applies to this acquisition and a statement regarding any addenda to the clause. Addendum is attached.

Clause at 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders -- Commercial Items, applies to this acquisition and a statement regarding which, if any, of the additional FAR clauses cited in the clause are applicable to the acquisition. Addendum is attached.

All interested Offerors must be registered in the System for Award Management (SAM) prior to submitting an offer or quotation. You may access SAM at https://sam.gov/SAM/.

Questions regarding this combined synopsis/solicitation are due via email by 11:59PM EST on

October 9, 2020 to Contract Specialist, Ninatile Bacote at Ninatile.Bacote@va.gov and Contracting Officer, Timothy Johnson at Timothy.Johnson13@va.gov. No calls will be accepted.

Quotes are due via email by 11:59PM EST on October 29, 2020 to Contract Specialist, Ninatile Bacote at Ninatile.Bacote@va.gov and Contracting Officer, Timothy Johnson at Timothy.Johnson13@va.gov.

Product Description

Salient Characteristics

Literature Review

1. SCOPE OF WORK:

The Veterans Health Administration (VHA) Non-Expendable Equipment National Program has identified the Surgical Lighting Systems product line as a candidate for a VA-wide (otherwise referred to as national ) single Requirements contract award.

Surgical Lighting Systems typically consist of a single or multiple light head attached to a suspension arm or boom that permits vertical and circular motion. There are several types of light sources: conventional incandescent lamps, high-intensity gas discharge lamps, and light emitting diode (LED) lights. The light is configured for flexible positioning and can be equipped with automatic brakes and stops that control positioning while maintaining adequate clearance above and around the surgical site. The Surgical Lighting Systems can be mounted at a fixed point on a ceiling or wall or positioned along a ceiling-mounted track.

The Contractor must demonstrate the ability to meet all requirements for the solicitation. The objective is to provide Surgical Lighting Systems to be used by clinicians throughout the VHA medical centers and facilities. The period of performance is for one 12-month base period with two 12-month option periods.

2. REQUIREMENT

This requirement will be in accordance with (IAW) the Federal Acquisitions Regulations (FAR) clause 52.211-6, Brand Name or Equal which requires the quoter indicate that each product being offered as an equal product to the Steris Harmony Air® A-Series brand name Surgical Lighting System outlined in Table 1, below. For each equal product, the offeror must include a description reflecting the salient characteristics (SC) and level of quality that will satisfy the salient physical, functional, or performance characteristics of the equal product(s) specified in the solicitation. The quoter must also clearly identify the item by brand name (if any) and make/model number. Finally, the quoter must include descriptive literature, such as illustrations, drawings, or a clear reference to previously furnished descriptive data or information available to the Contracting Officer, and clearly describe any modifications it plans to make to a product to make it conform to the solicitation requirements.

Table 1 - Contract Line Items and Descriptions

CONTRACT LINE

ITEM#

BRAND

PART NUMBER

DESCRIPTION

Single Light, Single Monitor

1

Steris

LAS24IN01

Harmony AIR A Series Single Light, SFPM (51" SFPM, 43"L), 13" Drop Tube

2

Steris

LAS0015

Harmony AIR A-Series Monitor Yoke Handle Kit

3

Steris

LAS0034

Harmony AIR A-Series Rough-In Box

4

Steris

LES0005

Harmony AIR E and A-Series Structural Mounting Plate

5

Steris

SE601782

Install Preassembled Harmony Light with FPM

Dual Light, Single Monitor

6

Steris

LAS02IN01

Harmony AIR A Series Dual light with SFPM (51" SFPM, 43"L, 35.5"L), 13" Drop Tube

7

Steris

LAS0015

Harmony AIR A-Series Monitor Yoke Handle Kit

8

Steris

LAS0034

Harmony AIR A-Series Rough in Box

9

Steris

LES0005

Harmony AIR E and A-Series Structural Mounting Plate

10

Steris

SE601782

Install Preassembled Harmony Light with FPM

HD Camera Option

11

Steris

LAH0026

Harmony AIR A-Series HD Camera Module

Dual Light, Dual Monitor

12

Steris

LAH02INND

Harmony AIR A Series Dual Light with SFPM

13

Steris

LES000058

Harmony AIR A Series Drop Tube with cable cover 5.9"

14

Steris

LAS0034

Harmony AIR A-Series Rough in Box

15

Steris

LES0005

Harmony AIR E and A-Series Structural Mounting Plate

16

Steris

LAS0015

Harmony AIR A-Series Monitor Yoke Handle Kit

17

Steris

SE601782

Install Preassembled Harmony Light with FPM

18

Steris

LAS0077

Harmony AIR A Series 59" Aux Arm for Accessory

19

Steris

LES000050

Harmony AIR A Series Drop Tube 5.9"

20

Steris

LES0023

Harmony AIR A Series Single Flat Panel Monitor Mount

21

Steris

LAS0015

Harmony AIR A-Series Monitor Yoke Handle Kit

22

Steris

SE126482

Install Harmony Auxiliary Arm with Spring Arm

The Department of Veterans Affairs (VA) is seeking vendors who can provide Steris Harmony Air® A-Series brand name Surgical Lighting Systems as listed above or equal commodities which meet all the following salient characteristics:

Table 2 - Salient Characteristics

SC #

Applicable CLINs

Salient Characteristics

Method of Evaluation

Page # Where SC is Found in Technical Literature

SC 1

0001-0022

System Must be Able to be Mounted on a Ceiling or Wall

Literature Review

SC 2

0001-0022

System Must have a Camera Mount Option Available

Literature Review

SC 3

0001-0022

System Suspension Must be Modular and Upgradeable/Designed to Grow

Literature Review

SC 4

0001-0022

System Must Include Either a Keypad or Touch Control Panel

Literature Review

SC 5

0001-0022

System Must Have a Minimum of a Single Monitor Mount Configuration Option that Accommodates up to a 32-Inch Monitor

Literature Review

SC 6

0001-0022

Lamp LED Lights Must Have Minimum Life of 30,000 Hours

Literature Review

SC 7

0001-0022

Lamp Light Field Size Must be Adjustable

Literature Review

SC 8

0001-0022

Lamp Must Have Coloring Rendering Index (CRI) minimum of 96

Literature Review

SC 9

0001-0022

Lamp Must Have Sterile Hand Controls

Literature Review

SC 10

0001-0022

Lamp Must Have 160,000 LUX Light Intensity

Literature Review

SC 11

0001-0022

Lamp Must Provide a Pattern Sizes/Light Field Diameter of No Less than 7.5-11" (19-28 cm)

Literature Review

SC 12

0001-0022

Lamp Must Provide a Minimum CCT (Color Temp) 4400+

Literature Review

SC 13

0001-0022

Lamp Must Provide Unrestricted Directional Movement

Literature Review

SC 14

0001-0022

Lighting System Must be Designed for Surgical Use

Literature Review