36C10G21Q0001.docx

Contract Opportunity Combined Synopsis/Solicitation Notice

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* = Required Field Contract Opportunity Combined Synopsis/Solicitation Notice NX EQ Surgical Lighting Systems 22408-2697 36C10G21Q0001 10-29-2020

11:59PM

EASTERN TIME, NEW YORK, USA

N 339113 U.S. Department of Veterans Affairs OPAL | Strategic Acquisition Center 10300 Spotsylvania Ave | STE 400 Fredericksburg VA 22408-2697 Contract Specialist Ninatile Bacote Ninatile.Bacote@va.gov Ninatile.Bacote@va.gov Nationwide https://www.va.gov/OAO/sac.asp

VA | OALC | OPAL | SAC

Ninatile.Bacote@va.gov Ninatile.Bacote@va.gov Solicitation Number:

36C10G21Q0001

Notice Type:

Combined Synopsis/Solicitation

Synopsis:

COMBINED SYNOPSIS/SOLICITATION

This is a combined synopsis/solicitation for brand name or equal commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, “Streamlined Procedures for Evaluation and Solicitation for Commercial Items,” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

Solicitation number 36C10G21Q0001 is issued for this combined synopsis/solicitation; this solicitation is being issued as a Request for Quote (RFQ). This combined synopsis/solicitation incorporates provisions and clauses in effect through Federal Acquisition Circular (FAC) 2020-07, dated 31 August 2020.

Requirement Description:

VA has a requirement to purchase Surgical Lighting Systems to deliver patient care at its VA Medical Centers around the country. Surgical Lighting Systems typically consist of a single or multiple light head attached to a suspension arm or boom that permits vertical and circular motion. There are several types of light sources: conventional incandescent lamps, high-intensity gas discharge lamps, and light emitting diode (LED) lights. The light is configured for flexible positioning and can be equipped with automatic brakes and stops that control positioning while maintaining adequate clearance above and around the surgical site. The Surgical Lighting System can be mounted at a fixed point on a ceiling or wall or positioned along a ceiling-mounted track.

A single award Requirements contract will be awarded for the purchase of brand name or equal equipment in accordance with all terms, conditions, provisions, specifications, and schedule of this solicitation herein. Quotes shall contain the terms for cost/price and technical capabilities of the band name or equal equipment. The Government reserves the right to award without discussions.

The associated North American Industrial Classification System (NAICS) code for this procurement is 339113 – Surgical Appliance and Supplies Manufacturing, Product Service Code: 6515 – Medical and Surgical Instruments, Equipment, and Supplies and the associated size standard is 750 employees. This procurement action is issued as full and open competition.

This acquisition is for a single award Requirements contract in accordance with FAR Part 16.5 for Steris® brand name or equal Surgical Lighting Systems and related equipment and accessories as identified in ATTACHMENT A – NX EQ SURGICAL LIGHTING SYSTEM – PRICE COST SCHEDULE. All interested companies shall provide a quote for all Contract Line Item Numbers (CLINs) listed in ATTACHMENT A – NX EQ SURGICAL LIGHTING SYSTEM – PRICE COST SCHEDULE.

The ordering period is for one year with two 12-month option years. Delivery is FOB destination. Firm-Fixed Price Orders will be placed against this contract in writing and will provide the delivery locations, delivery dates and exact quantities.

The FAR provision at 52.212-1, Instructions to Offerors – Commercial, applies to this acquisition including attached addenda to the provision.

The FAR provision at 52.212-2, Evaluation -- Commercial Items, and the specific evaluation criteria as attached addenda also applies to this acquisition The Offeror is to include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications -- Commercial Items, with its offer.

Clause at 52.212-4, Contract Terms and Conditions -- Commercial Items, applies to this acquisition and a statement regarding any addenda to the clause. Addendum is attached.

Clause at 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders -- Commercial Items, applies to this acquisition and a statement regarding which, if any, of the additional FAR clauses cited in the clause are applicable to the acquisition. Addendum is attached.

All interested Offerors must be registered in the System for Award Management (SAM) prior to submitting an offer or quotation. You may access SAM at https://sam.gov/SAM/.

Questions regarding this combined synopsis/solicitation are due via email by 11:59PM EST on October 9, 2020 to Contract Specialist, Ninatile Bacote at Ninatile.Bacote@va.gov and Contracting Officer, Timothy Johnson at Timothy.Johnson13@va.gov. No calls will be accepted.

Quotes are due via email by 11:59PM EST on October 29, 2020 to Contract Specialist, Ninatile Bacote at Ninatile.Bacote@va.gov and Contracting Officer, Timothy Johnson at Timothy.Johnson13@va.gov.

Product Description Salient Characteristics Literature Review

1. SCOPE OF WORK:

The Veterans Health Administration (VHA) Non-Expendable Equipment National Program has identified the Surgical Lighting Systems product line as a candidate for a VA-wide (otherwise referred to as “national”) single Requirements contract award.

Surgical Lighting Systems typically consist of a single or multiple light head attached to a suspension arm or boom that permits vertical and circular motion. There are several types of light sources: conventional incandescent lamps, high-intensity gas discharge lamps, and light emitting diode (LED) lights. The light is configured for flexible positioning and can be equipped with automatic brakes and stops that control positioning while maintaining adequate clearance above and around the surgical site. The Surgical Lighting Systems can be mounted at a fixed point on a ceiling or wall or positioned along a ceiling-mounted track.

The Contractor must demonstrate the ability to meet all requirements for the solicitation. The objective is to provide Surgical Lighting Systems to be used by clinicians throughout the VHA medical centers and facilities. The period of performance is for one 12-month base period with two 12-month option periods.

2. REQUIREMENT

This requirement will be in accordance with (IAW) the Federal Acquisitions Regulations (FAR) clause 52.211-6, “Brand Name or Equal” which requires the quoter indicate that each product being offered as an “equal” product to the Steris Harmony Air® A-Series brand name Surgical Lighting System outlined in Error! Not a valid bookmark self-reference., below. For each equal product, the offeror must include a description reflecting the salient characteristics (SC) and level of quality that will satisfy the salient physical, functional, or performance characteristics of the equal product(s) specified in the solicitation. The quoter must also clearly identify the item by brand name (if any) and make/model number. Finally, the quoter must include descriptive literature, such as illustrations, drawings, or a clear reference to previously furnished descriptive data or information available to the Contracting Officer, and clearly describe any modifications it plans to make to a product to make it conform to the solicitation requirements.

Table 1 - Contract Line Items and Descriptions

CONTRACT LINE

ITEM#

Single Light, Single Monitor

Dual Light, Single Monitor

HD Camera Option

Dual Light, Dual Monitor

The Department of Veterans Affairs (VA) is seeking vendors who can provide Steris Harmony Air® A-Series brand name Surgical Lighting Systems as listed above or equal commodities which meet all the following salient characteristics:

Table 2 - Salient Characteristics

See attached document: ATTACHMENT A - PRICE COST SCHEDULE - NX EQ SURGICAL LIGHTING SYSTEMS.

See attached document: ATTACHMENT B - CONTRACT ADMINISTRATION - NX EQ SURGICAL LIGHTING SYSTEMS.

See attached document: ATTACHMENT C - CONTRACT CLAUSES - NX EQ SURGICAL LIGHTING SYSTEMS.

See attached document: ATTACHMENT D - SOLICITATION PROVISIONS - NX EQ SURGICAL LIGHTING SYSTEMS.

See attached document: ATTACHMENT E - REPORTING TOOL - NX EQ SURGICAL LIGHTING SYSTEMS.