6515--NX EQ Scanning System Ultrasonic Endoscopic (VA-25-00067268)

Sources Sought Notice

Sources Sought Notice

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Sources Sought Notice

*= Required Field

Sources Sought Notice

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SUBJECT*

NX EQ Scanning System Ultrasonic Endoscopic (VA-25-00067268)

GENERAL INFORMATION

CONTRACTING OFFICE S ZIP CODE*

22408-2697

SOLICITATION NUMBER*

36C10G25Q0086

RESPONSE DATE/TIME/ZONE

05-13-2025 12:00 PM EASTERN TIME, NEW YORK, USA

ARCHIVE

30 DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS

N

SET-ASIDE

PRODUCT SERVICE CODE*

6515

NAICS CODE*

334510

CONTRACTING OFFICE ADDRESS

U.S. Department of Veterans Affairs

OPAL | Strategic Acquisition Center

10300 Spotsylvania Ave | STE 400

Fredericksburg VA 22408-2697

POINT OF CONTACT*

Contract Specialist

Cyia Jones

Cyiamaudia.Jones@va.gov

813-363-0671

PLACE OF PERFORMANCE

ADDRESS

Nationwide

POSTAL CODE

COUNTRY

USA

ADDITIONAL INFORMATION

AGENCY S URL

https://www.va.gov/opal/sac/index.asp

URL DESCRIPTION

To learn more about SAC and its mission, please click here

AGENCY CONTACT S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

REQUEST FOR INFORMATION

1.0 DESCRIPTION

The Veterans Health Administration (VHA) Non-Expendable Equipment (NX) National Program has identified the Scanning System Ultrasonic Endoscopic as a candidate for a VA-wide (otherwise referred to as national ) single Requirement s contract award.

The Department of Veterans Affairs (VA) Office of Procurement, Acquisition and Logistics (OPAL) Strategic Acquisition Center (SAC) on behalf of VHA is issuing this Request for Information (RFI) in accordance with the FAR 10.002(b)(2) to determine the availability and technical capabilities of qualified sources. The period of performance will consist of a base of 12-months with four 12-month option periods from the date of award.

The SAC, in conjunction with VHA, is seeking a qualified source to manufacture Scanning System Ultrasonic Endoscopic on an agency wide basis. VA intends to award a Brand Name or Equal (BNOE) single award Requirements contract for this requirement IAW with FAR 16.503. Vendors will be required to deliver Scanning System Ultrasonic Endoscopic to VA medical centers and facilities throughout the United States.

The associated North American Industrial Classification System (NAICS) code for this procurement is 334510 Electromedical and Electrotherapeutic Apparatus Manufacturing and the associated size standard is 1,250 employees. The FAR Provision found at 52.204-7(b)(1) requires that All interested Offerors must be registered in SAM prior to submitting an offer. You may access the SAM website at https://www.sam.gov/portal/public/SAM/. All offerors must be certified as with the appropriate NAICS code on the SAM website. All SDVOSB/VOSB offerors must be verified in the Veteran Small Business Certification (VetCert) database, at https://veterans.certify.sba.gov/ at the time of offer submission.

This notice is for planning purposes only and does not constitute a commitment on the part of the Government to award a contract, nor does the Government intend to pay for any information submitted as a result of this notice. This Sources Sought is part of a continuous process for obtaining the latest information on the commercial status of the industry with respect to their current and near-term abilities. The information provided herein is subject to change and in no way binds the Government to solicit for, or award, a competitive contract. It is emphasized that this is a notice solely for planning and informational purposes.

2.0 SCOPE

A Scanning System Ultrasonic Endoscopic machine is a device that combines a camera and ultrasound to create images of the digestive tract and surrounding organs. It's used to diagnose and treat diseases in the digestive tract. A thin, flexible tube called an endoscope is inserted into the body through the mouth or anus. The endoscope has a small ultrasound device and a tiny video camera and light at the tip. The ultrasound device sends high-frequency sound waves into the body and those waves reflect off organs and tissues, creating images on a monitor.

It's used for Diagnosing and staging cancer, confirming if cancer has spread to other organs or lymph nodes, performing biopsies to test for cancer, draining cysts, and delivering medication directly to an organ.

The following Contract Line Items are being considered:

Contract Line Items

Manufacturer

Part Number

Description

0001

Olympus

ARIETTA 850AT

ARIETTA 850 AT

ARIETTA 850 Ultrasound Processor

Foot Switch

UP-X898MD (Printer)

Keyboard, Console and Touch Screen Covers

NDS ScaleOR (IS20330 DVI to SDI Converter)

Cables: BNC, DVI, S-Video (Y/C), Network, Power Cord

1 Junction Box (Scope Adapter)

AR850 Elastography

(Real-Time Tissue Elastography and Strain Histogram Options)

AR850 Shear Wave (Shear Wave Measurement Option)

AR850 Contrast (Contrast Harmonic Imaging Option)

AR850 DFI (Detective Flow Imaging Option)

1 additional Junction Box

0002

Olympus

AR850EXTWAR3YR

Three (3) Year extended warranty

The Department of Veterans Affairs (VA) is seeking vendors who can provide Olympus® Arietta 850AT or equal Scanning System Ultrasonic Endoscopic as listed above which meet all the following salient characteristics:

CLIN s 0001-0002 apply to the following SC s:

SC #

SALIENT CHARACTERISTICS

METHOD OF EVALUATION

Applicable CLINÂ

SC Literature Map

Page #

Page #

SC 1

Processor has B mode, M mode, color Doppler, Pulse wave, e-Flow, elastography, Shear wave, DFI (detective flow image) CHI (contrast enhanced imaging)Â

Literature Review

0001

SC 2

FDA 510k ApprovalÂ

Literature Review

0001

SC 3

System is mounted to a dedicated cart for mobilityÂ

Literature Review

0001

SC 4

Operators touch screen for ease of useÂ

Literature Review

0001

SC 5Â

Large display monitorÂ

Literature ReviewÂ

0001Â

SC 6Â

Minimum 12-month warranty covering manufacturer s defects and system failures / issues Â

Literature ReviewÂ

0001Â

SC 7Â

Extended warranty optionsÂ

Literature ReviewÂ

0002Â

For each product (brand name and part number), the response must include descriptive literature demonstrating the product meets or exceeds the salient characteristics (SC) specified above.

The Government's intent is to include all ancillary items to ensure the equipment can function as designed by the OEM and as clinically required. Vendors are encouraged to provide any product solution or configuration so long as they meet the salient characteristics. Additionally, responses can include any additional product that may be beneficial. These items must be clearly identified by brand name and part number.

Responses to this Sources Sought Notice shall include the following:

Full name and address of company

DUNS number/ CAGE Code/ SAM UIE

Business Size

Manufacturer or Distributor

If distributor provide full name, business size and address of manufacturer.

Country of Origin designation for all products.

Ability to provide uninterrupted supply of products on a national scale.

Technical Literature that clearly shows product(s) meet the identified salient characteristics (if submitting an or-equal item).

Any additional product solution or configuration that would be beneficial to the clinical functionality of the product line identified.

All small business, VOSB, SDVOSB distributors shall provide a valid letter of authorization from the manufacturer of the product/brand that you intend to offer. The letter shall be printed on the manufacturers letter head and be no older than 6 months old. The letter shall also clearly state how long your agreement is place with the manufacturer, e.g., 6 month, 4 years, expires 4 years from XXX, end of 2025, etc. The letter shall also be signed by a legally, authorized representative of the manufacturer.

Although not required, vendors responding to this Sources Sought may also submit a Capabilities Statement.